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UNIVERSITY OF MASSACHUSETTS 

COMMITTEE/BOARD MEETINGS 

1998 MINUTES 



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AD HOC COMMITTEE ON AUXILIARY SERVICES 

June 2, 1998 
November 25, 1998 

AD HOC COMMITTEE ON BOARD AGENDA & MEETING SCHEDULE 

July 29, 1998 

AD HOC COMMITTEE ON FINANCIAL STATUS & FUNDING, UMD 

June 2, 1998 

AD HOC COMMITTEE ON TRUSTEE ASSIGNMENTS 

July 29, 1998 

AD HOC COMMITTEE ON TRUSTEE ORIENTATION 

July 9, 1998 

ADMINISTRATIVE REDESIGN COMMITTEE 

January 26, 1998 
April 27, 1998 
June 9, 1998 
September 29, 1998 

AUDIT COMMITTEE 

January 27, 1998 
March 27, 1998 
August 4, 1998 
September 29, 1998 
November 17, 1998 

BOARD OF TRUSTEES 

January 7, 1998 (special) 
February 4, 1998 
March 31, 1998 (special) 
April 1, 1998 
June 3, 1998 
August 5, 1998 
October 7, 1998 
December 2, 1998 

COMMITTEE ON ACADEMIC & STUDENT AFFAIRS 

January 27, 1998 
March 27, 1998 
May 22, 1998 
August 4, 1998 
September 29, 1998 
November 17, 1998 



COMMITTEE ON ADMINISTRATION & FINANCE 

January 27, 1998 
March 27, 1998 
May 22, 1998 
July 29, 1998 
October 1, 1998 
November 18, 1998 

COMMITTEE ON ATHLETICS 

March 31, 1998 

COMMITTEE OF THE WHOLE 

February 3, 1998 
March 31, 1998 
August 4, 1998 
October 6, 1998 
December 1, 1998 

DEVELOPMENT COMMITTEE 

February 4, 1998 

INVESTMENT SUBCOMMITTEE 

NOMINATING COMMITTEE 

June 9, 1998 
June 17, 1998 

PERSONNEL AND DIVERSITY 

April 17, 1998 
June 8, 1998 



TRUSTEE GOVERNANCE GOMMITTEE 

December 2, 1998 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Tuesday, January 27, 1998; 1:00 p.m. 

One Beacon Street, 26th Floor 

Board Room 

Boston, Massachusetts 

Committee Members Present : Chair Fey; Vice Chair Berlandi, Trustees Carpenter, Giblin, Haynes, 
Karam, Lewenberg, Mahoney, Mihos, Murray, Tirrell and Tremblay 

Committee Members Absent : Trustees Bogan, Hoff and O'Leary 

Other Trustees : Trustee Naughton 

University Administration : President Bulger; Vice President and General Counsel Kirby; Vice President 
Lenhardt; Chancellors Hogan, Lazare, Penney and Scott; Deputy Chancellors MacCormack and Stanton; 
Vice Chancellors Dars, Goodwin and Page; Ms. Wanczyk, University Controller; Ms. Uber, University 
Budget Director; Mr. O'Riordan, Interim Budget Director 

Faculty Representatives : Professors O'Connor, Disch and Phelan 

Chair Fey convened the meeting at 1:12 p.m. The first item on the agenda was Consideration of the 
Minutes of the Prior Meeting of the Committee . 

It was then moved, seconded and 

VOTED: To approve the minutes of the November 18, 1997 meeting of the Committee. 

Chair Fey then asked President Bulger for his remarks. President Bulger acknowledged Valerie Uber 
for her work as Budget Director at the University for the past ten years. Trustee Haynes and Chair Karam 
thanked her for her work and wished her well upon her retirement from the University. Chair Karam 
also acknowledged the work of Vice President Lenhardt and Janet Wanczyk, University Controller, for 
their work over the years with the financial matters of the University. 

The next item on the agenda for action was Fiscal Year 1999 Tuition and Fee Rates . Vice President 
Lenhardt then made a presentation. The President is recommending that there be no increases in student 
fees for in-state students (undergraduate or graduate) in the coming fiscal year. In addition, a 5% 
decrease in undergraduate tuition is recommended. In-state graduate student charges will remain at 
FY1998 rates. 

Vice President Lenhardt also reported that the Trustees are requested to set the maximum of 
mandatory student charges for each campus with the understanding that the campuses will not exceed 
that amount once the individual fees have been finalized later in the spring. 

There was a discussion about the setting of graduate tuition rates and the need for a comprehensive 
policy. Currently, the setting of in-state graduate rates is guided by the principle that the combined 
tuition and curriculum fee rate should be at least 115% of the combined undergraduate tuition and 
curriculum fee rate. Out-of-state graduate rates were set to match as closely as possible the rates for out- 
of-state undergraduates. 



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Committee on Administration and Finance 
January 27, 1998 



It was moved, seconded and 



VOTED: To recommend that the Board take the following action: 

In accordance with Section 1A of Chapter 75 of the General Laws, to establish 
and approve the total combined tuition and mandatory fees, and average room 
and board charges at the following maximum rates: 



UMA UMB 

FY 1999 Final Tuition and Mandatory Fees and Room & Board 



UMD 



UML 



1 Tuition 










Undergraduate (Mass. resident) 


$1,904 


$1,904 


$1,574 


$1,615 


Undergraduate (non-resident) 


$9,018 


$8,930 


$7,250 


$7,482 


Graduate (Mass. resident) 


$2,640 


$2,640 


$2,071 


$2,147 


Graduate (non-resident) 


$9,018 


$8,930 


$7,250 


$7,482 


2 Mandatory Fees 










Undergraduate (Mass. resident) 


$3,325 


$2,288 


$2,597 


$2,722 


Undergraduate (non-resident) 


$3,432 


$2374 


$3,845 


$2,796 


Graduate (Mass. resident) 


$2,856 


$2,300 


$2,768 


$2,722 




Graduate (non-resident) 


$3,204 


$2,386 


$3,845 


$2,796 


3 


Total Tuition & Mandatory Fees 












Undergraduate (Mass. resident) 


$5,229 


$4,192 


$4,171 


$4,337 




Undergraduate (non-resident) 


$12,450 


$11,304 


$11,095 


$10,278 




Graduate (Mass. resident) 


$5,496 


$4,940 


$4,839 


$4,869 




Graduate (non-resident) 


$12,222 


$11,316 


$11,095 


$10,278 


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Room & Board (Average) * 










Undergraduate (Mass. resident) 


$4,520 


N/A 


$4,968 


$4,676.70 


Undergraduate (non-resident) 


$4,520 


N/A 


$4,968 


$4,676.70 


Graduate (Mass. resident) 


$4,520 


N/A 


$4,968 


$4,676.70 




Graduate (non-resident) 


$4,520 


N/A 


$4,968 


$4,676.70 


5 


Total Tuition, Fees, Room & Board 












Undergraduate (Mass. resident) 


$9,749 


$4,192 


$9,139 


$9,013.70 




Undergraduate (non-resident) 


$16,970 


$11,304 


$16,063 


$14,954.70 




Graduate (Mass. resident) 


$10,016 


$4,940 


$9,807 


$9,545.70 




Graduate (non-resident) 


$16,742 


$11,316 


$16,063 


$14,954.70 


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Includes telecommunications charge at Dartmouth and Lowell. 









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Committee on Administration and Finance 
January 27, 1998 

WORCESTER 

1 Tuition 

Medical Students (resident) 
Graduate (Mass. resident) 
Graduate (non-resident) 

2 Mandatory Fees 

Medical Students (resident) 

Grad Sch of Nursing 

Grad Sch of Biomed Science 



Proposed 
FY 1999 

$8,352 
$2,640 
$9,018 

$1,835 

$1,885 

$805 



Total Tuition & Mandatory Fees 




Medical Students (resident) 


$10,187 


Grad Sch of Nursing (Mass. resident) 


$4,525 


Grad Sch of Biomed Sci (Mass. resident) 


$3,445 


Grad Sch of Nursing (Non-resident) 


$10,903 


Grad Sch of Biomed Sci (Non-resident) 


$9,823 



And further, in accordance with Section 1A of Chapter 75 and with Section 9 (i) of 
Chapter 15A of the General Laws, to recommend to the Board of Higher Education that 
the tuition for the University campuses for Academic Year 1998-1999 shall be as listed 
above. 



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And further, in accordance with Section 1A of Chapter 75 of the General Laws, to 
establish and approve the charges for continuing education at the following rates: 

UMA UMB UMD 



Continuing Education 

Undergraduate 
Graduate 



$115.00 
$125.00 



$140.00 
$155.00 



$100.00 
$125.00 



UML 



$160.00 
$220.00 



And further, to authorize the President to approve, no later than April 3, 1998, individual fee 
rates for mandatory fees, providing that total tuition and mandatory charges to students shall not 
exceed the combined tuition and mandatory fee rates as outlined above. 

Further, the President shall submit budgets for all student fees for approval by the Board no later 
than June 30, 1998. 

The next item on the agenda for discussion was the Governor's Fiscal Year 1999 House I Budg et. 
President Bulger reported that level funding has been recommended by Governor Cellucci. A more 
detailed analysis will be forthcoming. 

The next item was the Fiscal Year 1997 Financial Report Follow-Up . Ms. Wanczyk gave a 
presentation highlighting the budgetary results for FY1997 versus the accrual results as presented in the 
Financial Report. Ms. Wanczyk also reported on five-year trends for financial indicators, debt load per 
students, cash requirements for reimbursable grants as a percentage of the cash balances, uses of the 
annual surplus and private gifts expressed as a percentage of total revenues. 

Trustee Fey reported that a Financial Seminar is being planned for the spring that will help educate 
interested Trustees in the financial dealings within the University. 



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Committee on Administration and Finance 
January 27, 1998 

The next item was Capital and Information Technology Update . Vice President Lenhardt reported 
that in FY1997 the supplemental budget funding was made available for all of pubic higher education for 
both emergency deferred maintenance projects and information technology. The deferred maintenance 
projects the University has chosen will focus on the most critical needs at the University. The funding for 
information technology projects will go toward the Massachusetts Information Turnpike Initiative, 
Distance Learning, and Library Technology for the 21st Century. A FY1998 Emergency Capital Needs list 
is available. 

There being no further business to come before the Committee, the meeting adjourned at 2:10 p.m. 

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Barbara F/DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Friday, March 27, 1998; 12:00 noon 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Karam, Trustees Bogan, Carpenter, Haynes, Mahoney, Murray and 
Tremblay 

Committee Members Absent : Trustees Berlandi, Fey, Giblin, Hoff, Lewenberg, Mihos and O'Leary 

University Administration : President Bulger; Vice President and General Counsel Kirby; Vice President 
Lenhardt; Chancellors Cressy, Hogan, Lazare, Penney and Scott; Deputy Chancellors MacCormack and 
Stanton; Vice Chancellors Dars, Goodwin and Page; Ms. Wanczyk, University Controller; Mr. O'Riordan, 
University Budget Director 

Faculty Representatives : Professors O'Connor, Disch and Phelan 

Chair Karam convened the meeting at 12:03 p.m. President Bulger then reviewed the agenda with 
the Committee 

The first item on the agenda was Consideration of the Minutes of the Prior Meeting of the 
Committee . 

It was then moved, seconded and 

VOTED: To approve the minutes of the January 27, 1998 meeting of the Committee. 

The next item on the agenda was A pproval of Transfer of Funds from Current Unrestricted to Quasi 
Endowment, UMASS Lowell . Vice President Lenhardt reported that the Trustees are being asked to 
designate $1 million dollars from the campus' current unrestricted Fund Balance as Quasi-Endowment. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

The Board of Trustees hereby designates $1 million of the Lowell Campus' 
Current Unrestricted Fund Balance as Quasi-Endowment and further authorizes 
the President or his designee to invest these funds in accordance with the Board 
of Trustees Cash Management Policy Doc. T92-031, Appendix F as amended June 
8, 1994. 

The next item was approval of the FY1999 Other Student Fees . Vice President Lenhardt reported 
that two of the campuses have voted to increase the fee for MASS PIRG. The University's lawyers have 
reviewed this action and have ruled that according to statute students have the authority to increase this 
fee. He also reported that this vote continues the negative check-off action for the Mass Media, the Boston 
campus newspaper. 



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Committee on Administration and Finance 
March 27, 1998 

Vice President Lenhardt noted that fees have been generally held stable and for the third year in a 
row the University is charging less than three or four years ago. 

It was then moved, seconded and 

VOTED: To recommend that the Board take the following action: 

In accordance with Section 1A of Chapter 75 of the General Laws, to establish and 
approve the fees for Academic Year 1998-99 as listed in Doc. T98-027. 

And further, the President shall submit budgets for all student fees for approval by the 
Board no later than June 30, 1998. 

The next item on the agenda was the Naming of the Irving S. and Betty Brudnick Institute for 
Mental Health Research, UMASS Worcester . Vice President Lenhardt reported that the Worcester 
campus is requesting Board approval to name the Mental Health Research Center for the Brudnicks who 
have made a gift commitment of $2.5 million dollars. 

It was moved, seconded and 

VOTED: To recommend that the Board take the following action: 

Upon any necessary approvals of state officers, to name the neuroscience research 
facility, to be constructed by the University of Massachusetts Medical Center and the 
Department of Mental Health on the campus of Worcester State Hospital, the Irving S. 
and Betty Brudnick Institute for Mental Health Research, in grateful appreciation of the 
generous and significant contributions that the Rudnicks have made to the mission of the 
Medical Center. 

The next item on the agenda was the A pproval of Transfer of Funds to the Worcester City Campus 
Corporation. UMASS Worcester . Vice President Lenhardt noted the revision to the vote deleting 
reference to the Building Authority. 

It was moved, seconded and 

VOTED: To recommend that the Board take the following action: 

In accordance with section 4(a) of Chapter 163 of the Acts of 1997, to authorize the 
Treasurer of the University to transfer from funds of the clinical division of the Medical 
Center to the Worcester City Campus Corporation the sum of five million dollars 
($5,000,000.00) for the purposes of the acquisition through lease, purchase, gift or 
otherwise of the office building known as the Mid-State Office Building in Auburn, 
Massachusetts, and the One Biotech building located on Plantation Street in Worcester, 
Massachusetts, such acquisitions to support the academic and research missions of the 
University. 

Vice President Lenhardt reported on the next item, Administrative Systems Project Financing which 
was added to the agenda to temporarily finance the administrative systems project. The Treasurer will be 
authorized to make expenditures for the project from current University funds which expenditures are to 
be reimbursed from the proceeds of the financing. 

It was moved, seconded and 



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Committee on Administration and Finance 
March 27, 1998 



* VOTED : To recommend that the Board take the following action: 



That the University of Massachusetts hereby declares its official intent under Treasury 
Regulations Section 1.150-2 as follows: 

That in order to temporarily finance the administrative systems project (including human 
resources, fiscal and student systems) including the replacement of hardware (including 
desk top computers), software, cabling and database management systems and, in 
anticipation of a tax exempt financing not to exceed $50 million dollars, the Treasurer is 
hereby authorized to make expenditures for the project from University current funds, 
which expenditures are to be reimbursed from the proceeds of such financing. 

The next item was FY1997 System Peer Analysis . Ms. Wanczyk reported on the financial ratios trend 
and provided a comparison to other schools. 

The next item on the agenda was a discussion of the FY1998 Financial Indicators . Vice President 
Lenhardt provided an overview report on the development of the Targets, projected to actual 
performance for FY1997 and a summary of five year projections. 

Chair Karam requested that the University's Peers be included in future reports. 

The next item was the FY1998 Mid-Year Report . Vice President Lenhardt reported that this report is 
intended to provide the Trustees with a status report on the University's financial situation mid-year. 

Following Vice President Lenhardt's report, Chair Karam questioned the campuses about reducing 
financial aid. This is an area that needs to be discussed and that the University should be striving to 
eliminate unmet need. 

There was also a question about the negative cash flow results at the Dartmouth campus. Chancellor 
Cressy reports that applications are up by 11% and enrollments are up by 73%. 

Chair Karam then asked for a motion to go into Executive Session to discuss issues relating to Real 
Estate . He indicated that the Committee would not reconvene in open session. 

Chair Karam voted for the motion as did Trustees Bogan, Haynes and Mahoney. The time was 1:25 
p.m. 

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Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Friday, May 22 , 1998; 9:00 a.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee and Committee Staff : Chair Fey; Trustees Bogan, Carpenter, Giblin, Karam, 
Lewenberg, Mahoney, Mihos and Murray 

Other Trustees : Student Trustee-Elect Molnar 

Committee Members Absent : Trustees Berlandi, Haynes, Hoff, O'Leary, Tirrell and Tremblay 

University Administration : President Bulger; Interim General Counsel O'Malley; Vice 
President Lenhardt; Chancellors Cressy, Hogan, and Penney; Deputy Chancellors MacCormack, 
Stanton and Williams; Vice Chancellors Dars, Goodwin and Page; Mr. O'Riordan, University 
Budget Director 

Faculty Representatives : Professors O'Connor, UMASS Amherst; Professor Disch, UMASS 
Boston 

Chair Fey convened the meeting at 9:09 a.m. The first item on the agenda for action was 
Consideration of Minutes of the Prior Meeting of the Committee. 

It was then moved, seconded and 

VOTED : To approve the minutes of the March 27, 1998 meeting of the Committee. 

President Bulger then gave an overview of the agenda. 

The next item on the agenda was FY 1999 Fee-Based and Revenue-Based Budg ets. Vice 
President Lenhardt reported that the FY 1999 fee and revenue-based budgets show growth in 
both revenues and expenditures with a small projected operating deficit for the combined 
operations/ 

Following a discussion on the status of the budgets and questions pertaining to the many 
facets involved in the process, the Committee asked that future budget presentations show 
current revenues figures compared to last year's numbers so that the Board can mark its progress 
in this area. 

It was suggested that orientations similar to the one in April be held more often. Vice 
President Lenhardt stated that he and his staff are always available to discuss the many steps 
involved in the budget process. 



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Committee on Administration an d Finance 
May 22, 1998 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To approve the FY 1999 Fee-Based Budgets at the Amherst, Boston, Dartmouth, 
Lowell, and Worcester campuses, and the budgets for the FY 1999 Revenue- 
Based Budgets at the Amherst, Boston, Dartmouth, Lowell, and Worcester 
campuses, and for Central Administrative Services, as described in Doc. T98- 
047, and further, to approve other changes in the Statements of Trust as 
outlined in the executive summary. 

The next item on the agenda was Delegation of Authority to Chancellors to Establish New 
Endowment Funds in Amounts Less than $500,000 . 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To delegate to the Chancellors of the University of Massachusetts the 
authority to establish endowment funds for the campuses consisting of principal 
amounts less than $500,000; Chancellors shall request the University of 
Massachusetts Foundation to manage the investment of those endowments on 
behalf of the University. 

Future requests for the establishment of such endowment funds of $500,000 or 
greater will continue to be presented to the Board of Trustees for acceptance. 

The next item was A pproval of the Establishment of New Endowment Funds, University of 
Massachusetts Lowell . 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish the following University of Massachusetts endowments at the Lowell 
campus, and to authorize the President or his designee to request the University 
of Massachusetts Foundation to manage the investment of those endowments on 
behalf of the University. 

Francis College of Engineering Scholarship Fund 
College Education Centennial Scholarship Fund 
Robert Griffin Memorial Scholarship Fund 
Gary & Sally Mucica Fund 
Richardson/Bedell Scholarship Fund 
Robert S. Loya Memorial Scholarship Fund 
Paul Gayzagian Memorial Scholarship Fund 
Sukant & Susan Tripathy Fund 
Donahue Fund 
Unitas Scholarship Fund 
Joseph A. Priestley Sr. Scholarship Fund 
Leo Montagna Scholarship Fund 



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Committee on Administration an d Finance 
May 22, 1998 

The next item was Approval of the Establishment of an Endowed Chair in Basic Research. 
University of Massachusetts Worcester. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an endowed chair in basic research at the University of 
Massachusetts Worcester to be known as the George F. Booth Chair. 

The next item was A pproval of the Establishment of an Endowed Professorship in Clinical 
Research, University of Massachusetts Worcester . Trustee Lewenberg asked that the 
Freelander family accept the Board's appreciation for their generosity. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an endowed professorship in clinical research at the University of 
Massachusetts Worcester to be known as the David J. Freelander Memorial 
Professorship in AIDS Research. 

The next item was the FY 1998 Financial Aid Report . Mr. O'Riordan thanked the Financial 
Aid Officers, the members of their staff, Mary Holden and Mary-Beth Masci in the President's 
Office, for their assistance developing this information. Some of the highlights included: in 
FY1998, the University estimates its students will receive nearly $217.7 million in need-based 
and other financial assistance; institutional need-based financial aid increased from $2.0 
million in FY1990 to $18.0 million in FY1998; state need-based financial aid increased slightly 
from $14.3 million to $18.3 million; University-wide, need-base aid represents nearly 66% of 
total financial assistance. 

Mr. O'Riordan reported on the issue of financial need. In FY1998, 37,000 undergraduates 
were enrolled at Amherst, Boston, Dartmouth and Lowell; 22,600 (or 61%) were shown to have 
financial need. Ninety-six percent or 21,700 of those undergraduates shown to have need 
received some financial aid from the University. The University was able to meet from 65 to 
98% of undergraduate students' need in FY1998. 

Following discussion by Committee members, Chair Karam commended the Administration 
for providing the best financial aid report to date. 

The next item was House Ways & Means Budget Update . Vice President Lenhardt reported 
that preliminary reports indicate an increase from last year. The Senate budget is now being 
prepared. There was also a brief discussion about funding for the Commonwealth Honors 
Program. 

The next item was Administrative Redesign - Faculty/Staff Survey Results . Vice President 
Lenhardt reported that one of the ARD outcome measures targeted increased satisfaction levels 
for support services provided to students, faculty and staff. The final reports for the student 
surveys are expected to be completed at the beginning of June. Several Committee members 
thought these surveys could be used as tools showing the University's strengths and 
weaknesses. 



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Committee on Administration an d Finance 
May 22, 1998 

The next item was Administrative Systems Implementation Update . Vice President 
Lenhardt updated the Committee with information about the launching of a comprehensive 
replacement of all administrative systems. This 3-5 year contract will cost between $35 and $70 
million which will provide improved management planning information. 

The next item was Committee on Administration & Finance Ongoing Agenda . Chair Fey 
provided an overview of the general activities and responsibilities of this Committee and 
asked for suggestions regarding future items. 

There being no further business to come before the Committee, the meeting adjourned at 
10:45 a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Wednesday, July 29, 1998; 9:00 a.m. 

Board Room 

One Beacon Street, 26th Floor 

University of Massachusetts 

Boston, Massachusetts 

Committee and Committee Staff ; Chair Fey; Vice Chair Berlandi; Trustees Court, Dolan, 
Dubilo, Haynes, Karam, Lewenberg, Mahoney, Mihos (via conference call), Molnar and 
Tremblay 

Committee Members Absent: Trustees Bogan, Giblin, Hoff, O'Leary 

University Administration : President Bulger; Executive Vice President Julian; Vice President 
Lenhardt; Chancellors Cressy, Hogan, Lazare, Penney and Scott; Deputy Chancellors 
MacCormack and Stanton; Vice Chancellors Dars, Goodwin and Page; Mr. O'Riordan, Interim 
Budget Director 

Faculty Representative : Professor Disch, UMASS Boston 

Trustee Fey convened the meeting at 9:03 a.m. She asked President Bulger for his remarks. 
President Bulger commented on the recent state appropriation of $20 million for the University, 
and noted that it is the third significant budget increase approved by the Legislature. He 
referenced the supplemental state support for collective bargaining contracts, and stated the 
Legislature has indicated its preliminary support for a 2 to 3 percent increase for the next fiscal 
year. President Bulger also noted that the progress of the negotiations for collective bargaining 
contracts has been unprecedented in the history of the University; eleven new contracts are near 
completion, representing over 5,000 University employees. He referenced the successful radio 
advertisement campaign and its focus on prominent alumni of the University; the 
advertisements are reflective of the recent television campaign from early this year. 

With regard to the agenda, Vice President Lenhardt explained that the Board will receive 
a full briefing at the August Trustees' meeting, expanding on President Bulger's comments 
relative to collective bargaining. He added that these successful negotiations were reflective 
of a sense of partnership between University administration and union leaders; both sides 
maintained a commitment to achieving positive results. Vice President Lenhardt reported that 
portions of the contracts include merit increases for professional staff and faculty. On behalf of 
the Committee, Vice President Lenhardt offered thanks to Roy Milbury, Vice President of 
Labor Relations, who was instrumental in the success of the negotiation process for collective 
bargaining agreements. 

Chair Karam referenced the Leadership Summit, held earlier this year; he stressed the 
need to maintain a commitment to the student evaluation process. He noted that the evaluation 
of faculty progress and performance is directly linked to this process. 

Specific to collective bargaining issues, Trustee Haynes stated that it is critical to maintain 
a partnership between the unions and University administration. He expressed his thanks to 
all involved in this major undertaking. 



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Committee on Administration and Finance 
July 29, 1998 

The first item on the agenda was Consideration of the Minutes of the prior meeting of the 
Committee. 

It was then moved, seconded and: 

VOTED : To approve the minutes of the May 22, 1998, meeting of the Committee. 

The next item on the consent agenda was the Change in Parking Regulations at the 
University of Massachusetts Amherst . The revisions reflect the addition of a new parking lot 
and the separation of an existing lot into two separate lots. 

It was then moved, seconded and: 

VOTED : To recommend that the Board take the following action: 

To amend the Parking Regulations for the Amherst campus, as contained in Doc. 
T97-073, as amended, by adopting the changes thereto signified in Doc. T98-085. 

The first item on the agenda for action was the Fiscal Year 1999 Allocation of State Funds . 
The Board is being asked to delegate allocation authority to the President due to the impact of 
supplemental appropriations for collective bargaining on the campus budgets. President Bulger 
expressed his appreciation to the Governor and the members of the Legislature for their 
continued support of the University. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To direct the President to develop an allocation plan for the amount 
appropriated for the University in Line Item 7100-0200 of the state 
appropriation act for fiscal year 1999, and to notify the Board of Trustees of 
said plan within 40 days of the passage of said appropriation act, and the 
House and Senate Committees on Ways and Means within 45 days of the 
passage of said act. 

The next item on the agenda for action was an Acceptance of an Endowment for the 
Establishment of the Constantine Gilgut Professorship in Plant Biology at UMASS Amherst . 
Chancellor Scott expanded on the details of the endowment, as it allocates $1 million to 
support programs in the study of plant biology. He referenced the generous contributions 
donated by the Johnson family toward this endeavor. 

It was then moved, seconded and: 

VOTED : To recommend that the Board take the following action: 

In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
accept the gift from Patricia and Weldon Johnson for an endowed professorship 
in plant biology at the University of Massachusetts Amherst to be known as the 
Constantine Gilgut Professorship in Plant Biology as set forth in the Fund 
Agreement dated April 4, 1998 between Patricia and Weldon Johnson, the 



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Committee on Administration and Finance 
July 29, 1998 

University of Massachusetts and the University of Massachusetts Foundation, 
Inc. (Doc. T98-072); and further, to authorize the President or his designee to 
request the UMASS Foundation to manage the investment of this endowment on 
behalf of the University. 

The next item on the agenda for action was to approve a Request from the UMASS Building 
Authority to Pursue License Agreement, UMASS Lowell . Vice President Lenhardt explained 
that the Lowell Spinners baseball team requests the use of parking privileges at the Lowell 
campus. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

WHEREAS: University of Massachusetts Building Authority (the 
"Authority") is authorized by Chapter 773 of the Acts of 1960, as amended, 
among other things, to provide dormitories, dining commons and other buildings 
and structures for the use of the University of Massachusetts (the 
"University"), its students, staff and their dependents, as well as research 
organizations and other entities related to the University, and to initiate 
projects for such purposes upon written request made by authority of the Board 
of Trustees (the "Trustees") of the University; and 

WHEREAS: the Trustees and the Authority, or their predecessors, have 
entered into a Restated Contract for State Financial Assistance and Services as 
authorized by said Chapter 773, and by Chapter 557 of the Acts of 1961 and 
Chapter 267 of the Acts of 1995, for certain projects at the Lowell campus as 
provided therein, and among such projects was the acquisition of real property 
and the construction of certain parking lots for the residence halls constructed 
by the Authority; and 

WHEREAS: in the judgment of the Trustees it is in the best interests of the 
University, its students, staff and their dependents and said organizations that 
the Authority enter into the license agreement described below; 



NOW, THEREFORE, BE IT RESOLVED THAT: 

1. The President of the University be and he hereby is authorized in the 
name and on behalf of the Trustees to make a written request of the Authority 
that the Authority enter into a License Agreement with the Lowell Spinners 
Baseball Team (doing business as Diamond Action, Inc. - hereinafter "Lowell 
Spinners") to allow the Lowell Spinners to invite patrons of their baseball 
games to park their automobiles in specified residence hall parking lots owned 
by the Authority, said License Agreement to be subject to approval by the 
Chancellor of the Lowell campus and approved as to form by University legal 
counsel. 

2. The President of the University and all other officers of the University 
be and they are and each acting singly is authorized and directed to do such 
other things and to take such other action as to the officer or officers so acting 
shall, as conclusively evidenced by their taking the action hereby authorized, 
deem necessary or desirable to be done or taken to carry into effect the matters 
hereby authorized. 



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Committee on Administration and Finance 
July 29, 1998 



The next item on the agenda for action was the Approval of A Conveyance of Land to the 
UMASS Building Authority for the Earl P. Charlton College of Business and Industry Textile 
Technology Building, UMASS Dartmouth . Trustee Lewenberg explained that there is 
precedence to acting on this agreement, as it helps to streamline procedures of the Building 
Authority, while maintaining the guidelines of the DCPO through a set of checks and 
balances. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

WHEREAS: the Board of Trustees ("Trustees") of the University of 
Massachusetts ("University"), by unanimous vote on October 8, 1997, BOT Doc. 
T97-090, authorized the President of the University ("the President"), pursuant 
to the authority vested in the Trustees pursuant to Chapter 773 of the Acts of 
1960, as amended, to request that the University of Massachusetts Building 
Authority ("Authority") initiate a project consisting of the renovation of the 
Textile Science Building ("the Building") at the University of Massachusetts 
Dartmouth for use as the Earle P. Charlton College of Business and Industry 
("the Project"); and 

WHEREAS: the Trustees are authorized by said Chapter 773 to convey to the 
Authority, and the Authority is authorized by said Chapter 773 to acquire 
from the Commonwealth, real and personal property, by sale, lease or 
otherwise, with or without consideration; and 

WHEREAS: in the judgment of the Trustees it is in the best interests of the 
University, and necessary for the expedient completion of the Project, to convey 
to the Authority the Building and the land on which it sits for such time as is 
necessary to effectuate the Project; 

NOW, THEREFORE, BE IT RESOLVED THAT: 

1. the President be and hereby is authorized and directed in the name of and 
on behalf of the Trustees to convey to the Authority, by grant and without 
consideration, the real property identified as Lot #19 on the Town of 
Dartmouth Reference Map #49, and any building located thereon, subject to 
approval by the Governor of the Commonwealth of Massachusetts, under such 
terms as are determined by the President to be reasonable, which shall include 
a provision providing for the reversion of said property to the University ten 
years from the date of such conveyance or, if deemed advisable by the 
Authority, such other date reasonably following the date upon which all bonds 
issued by the Authority in support of the Project have been paid in full. 

2. the President and all other officers of the University be and they hereby 
are and each acting singly is authorized and directed to request the Governor to 
approve in writing said conveyance and to do such things and to take other 
action as the officer and officers so acting shall, as conclusively evidenced by 
their taking action hereby authorized, deem necessary or desirable to be done or 
taken to carry into effect the matters hereby authorized. 

The next item was A pproval of the Lease of Land for Construction of a Building, UMASS 
Amherst . Chancellor Scott expanded on this request for the approval of a lease of land for 



Committee on Administration and Finance 
July 29, 1998 

construction at the University of Massachusetts Amherst, namely for the addition of 40,000 
square feet of the School of Management Building. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

WHEREAS: the University of Massachusetts Building Authority ("the 
Authority") is authorized by Chapter 773 of the Acts of 1960, as amended ("the 
Act"), among other things, to provide dormitories, dining commons and other 
buildings and structures for the use of the University of Massachusetts ("the 
University"), its students, staff and their dependents and certain organizations 
related to the University and to initiate projects for such purposes upon written 
request made by authority of the Trustees of the University ("the Trustees") 
and upon written approval from the Commissioner of Administration; and 

WHEREAS: the Trustees are authorized by said Chapter 773 to convey to the 
Authority, and the Authority is authorized by said Chapter 773 to acquire 
from the Commonwealth, real and personal property, by sale, lease or 
otherwise, with or without consideration; and 

WHEREAS: in the judgment of the Trustees it is in the best interests of the 
University to lease to the Authority a parcel of land sufficient for the 
construction of a building at the University of Massachusetts Amherst, and that 
said lease is necessary for the expedient construction of said building; 

NOW, THEREFORE, BE IT RESOLVED THAT: 

1. the amendment of the Lease (Amherst and Hadley Property) dated as of 
April 1, 1984, as amended, by and between The Commonwealth of 
Massachusetts, acting by the Trustees of the University of Massachusetts, and 
University of Massachusetts Building Authority ("the Authority"), and the 
leasing by the Commonwealth to the Authority of a parcel of land, owned by 
the Commonwealth in the Town of Amherst and adjacent to the University of 
Massachusetts Amherst School of Management Building, of a sufficient size and 
location, to be determined by the President subject to the approval of the 
Trustees, for the construction of a new structure for the School of Management, 
all as provided in a form of Amendment to Lease (Amherst and Hadley 
Property) to be presented to the Trustees, be and the same hereby are 
authorized and approved, subject to such minor changes or insertions in and 
omissions from said form of Amendment to Lease as may be approved by the 
Trustees or a majority thereof and by the Chairman or Vice Chairman of the 
Authority; the Trustees or a majority thereof be and hereby are authorized, in 
the name and on behalf of the Commonwealth, to sign, seal with the common 
seal of the University and of the Trustees, acknowledge and deliver said 
Amendment of Lease (Amherst and Hadley property) in or substantially in the 
form presented to this meeting; the execution of said Lease (Amherst and 
Hadley Property) by the Trustees or a majority thereof shall be conclusive 
evidence (a) of the approval of any such minor change, insertion or omission and 
the authorization of the same and (b) that the form of Amendment to Lease 
(with approved Hadley property) so executed (with approved changes, if any) 
is as hereby authorized and approved; and the recording of said Amendment to 
Lease (Amherst and Hadley Property) or a notice thereof be and the same 
hereby is authorized. 



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Committee on Administration and Finance 
July 29, 1998 



2. the President and all other officers of the University be and they hereby 
are and each acting singly is authorized and directed to request the Governor to 
approve in writing said lease and to do such things and to take other action as 
the officer and officers so acting shall, as conclusively evidenced by their 
taking action hereby authorized, deem necessary or desirable to be done or 
taken to carry into effect the matters hereby authorized. 

The first item for discussion was Capital Projects Update . Vice President Lenhardt gave a 
presentation highlighting the development of the capital program and reported that a projects 
list is being updated for the October meeting. University projects have focused on addressing 
health and safety issues, deferred maintenance, compliance and limited new construction. 
Following Vice President Lenhardt's presentation, Chair Karam requested that new buildings 
include maintenance budgets. 

The next item for discussion was the FY 1999 Budget Overview . Mr. O'Riordan reported 
that the University's FY1998 operating budget totaled $1.4 billion in budgeted revenues and 
expenditures. The FY1999 budget outlook includes the University benefiting from another year 
with an increase in state funding. The state appropriation for FY1999 is $424.1 million, an 
$18.8 million increase over the final FY98 appropriation. 

The first item for information was a Report on FY 1998 Professional Service Contracts over 
$100,000 . Chair Karam questioned the budgeting process concerning consultant contracts and 
how the amounts are determined. Vice President Lenhardt reported that these budgets are 
included as a line item in the operating budget. 

The next item for information was Student Satisfaction Survey Results . Vice President 
Lenhardt reported that these surveys will be tracked for the next four or five years and that 
one of the campuses will oversee the survey activities rather than using an outside firm. The 
results of these surveys will encourage the campuses to implement changes to their service 
approach. Chair Karam suggested the campuses bring back the results of these surveys and 
how services have been improved. 

There being no further business to come before the Committee, the meeting was adjourned at 
10:43 a.m. 




fbAnn Conley 
Staff Assistant 



^ 



* 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Thursday, October 1, 1998; 9:00 a.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Fey; Trustees Bogan, Dubilo, Giblin, Haynes, Karam, 
Mahoney, Mihos, and Tremblay 

Committee Members Absent : Trustees Berlandi, Court, Dolan, Hoff, Lewenberg, Molnar, 
O'Leary and Osterhaus 

University Administration : President Bulger; Interim University Counsel O'Malley; Vice 
President Lenhardt; Mr. Barrett, Associate Director of Human Resources; Chancellors Cressy, 
Hogan, Lazare, Penney and Scott; Deputy Chancellors MacCormack and Stanton; Vice 
Chancellors Dars, Goodwin and Page; Esther Terry, Associate Chancellor for Equal 
Opportunity and Diversity, UMASS Amherst; Madison Thompson, Director, Affirmative 
Action and Multicultural Relations, UMASS Boston; George Smith, Assistant Chancellor for 
Equal Opportunity, Diversity and Outreach, UMASS Dartmouth; Barbara Lyman, Director of 
Affirmative Action, UMASS Lowell; Mr. O'Riordan, University Budget Director 

Chair Fey convened the meeting at 9:10 a.m. and asked President Bulger to provide an 
overview of today's agenda items. 

President Bulger first reported that Governor Cellucci has approved most of the labor 
settlements and forwarded them to the Legislature for funding. He also announced that the 
task forces to implement post-tenure review are actively working on all the campuses. 

President Bulger stressed the importance of today's topic on Capital Planning. The 
campuses have been asked to refine and update their plans so that they are compatible with 
the program and strategic needs of each campus. The action taken today will authorize a $670 
million dollar capital program. The campus programs that will be discussed today will reflect 
a commitment to maintain and improve the physical infrastructure on each campus. 

The first item for action on the agenda was Consideration of the Minutes of the prior 
meeting of the Committee. 

It was then moved, seconded and 

VOTED : To approve the minutes of the July 29, 1998, meeting of the Committee. 

The first item on the consent agenda was the Amendments to the Executive Compensation 
Policy . Chair Karam reported that this action will authorize the President to review the 
current policy on executive compensation and evaluation of senior administrators and propose 
amendments to the Board if necessary. Results of any of these actions will be reported to the 
Board. 



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Committee on Administration and Finance 
October 1, 1998 



It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 



To authorize the President to review the Trustee policies on Executive 
Compensation and Evaluation of Senior Administrators and to propose any 
amendments to the Board that he deems necessary or desirable. 

To authorize the President of the University, from time to time, to establish 
the salary of each Chancellor in consultation with the Chair, notwithstanding 
the provisions of any Trustee policy. 

To authorize the Chair to renegotiate the terms and conditions, including 
salary, of the contract with the President of the University for the duration of 
his appointment notwithstanding the provisions of any Trustee policy. 

The Chair shall report the results of any renegotiation and the President shall 
report the results of any action concluded pursuant to this vote to the individual 
members of the Board of Trustees in a timely manner. 

The terms and conditions negotiated by the Chair and the salaries established 
by the President shall not be inconsistent with those for similar positions in 
comparable institutions of higher learning. 

The next item on the agenda was the Campus Affirmative Action Plans . Mr. Barrett, 
Associate Director of Human Resources reported that the Affirmative Action Plan summaries 
have been designed to provide the Trustees with information on new initiatives and statistical 
data. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To accept the Affirmative Action Plans of the Amherst, Boston, Dartmouth, 
Lowell and Worcester campuses of the University of Massachusetts as 
contained in Doc. T98-101. 

The next two items on the agenda for action were the Five Year University Capital Plan 
Update - Capital Projects List and Request for the University of Massachusetts Building 
Authority to Undertake Certain Capit al Projects . 

Vice President Lenhardt called on Joseph Brady, Special University Counsel to report on 
new legislation which will be beneficial to the University and the Building Authority. Mr. 
Brady informed the Committee that any approved projects which the Authority undertakes 
will be acting pursuant to provisions of a recently enacted law. This law allows the Authority 
to design and contract buildings without the supervision and control of other state agencies. 

Vice President Lenhardt then presented the Five Year Capital Plan and an Update of 
Capital Projects List . Some of the highlights included: 

g *the ratio of deferred maintenance and new construction to the total capital plan; 

•FY1999-2003 capital plan estimates of debt service payment ratios; 
• a summary of the University's Five Year Capital Plan, 1999-2003. 

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Committee on Administration and Finance 
October 1, 1998 



Each campus was then asked for the presentation on its capital plan. 

Following the Amherst campus report by Chancellor Scott and Vice Chancellor Page, Chair 
Karam suggested a policy that would oversee campus buildings including maintenance budgets. 
Chancellors Penney, Cressy, Hogan and Deputy Chancellor Stanton followed with their 
capital plan reports. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To approve the FY 1999 Capital Plan for the University, as contained in Doc. 
T98-103. 



And further, 
VO TED: 



9 



To recommend that the Board take the following action: 

WHEREAS, the University of Massachusetts Building Authority (the 
"Authority") was created by Chapter 773 of the Acts of 1960 of the 
Commonwealth of Massachusetts (the "Commonwealth") (said Chapter 773, as 
amended, being hereinafter called the "Enabling Act") as a body politic and 
corporate and a public instrumentality of the Commonwealth; 

WHEREAS, the Authority is created by the Enabling Act for the general 
purposes of aiding and contributing to the performance of the educational and 
other purposes of the University of Massachusetts (the "University") by 
providing dormitories, dining commons and other buildings and structures for 
the use of the University, its students, staff and their dependents and for lease 
to or use by an organization or association, in any form, of students or others the 
activities of which are a part of the activities at the University and subject to 
regulation by the Board of Trustees of the University (the "Trustees"), a 
research, foundation or other research organization the operation of which in 
conjunction with the University is approved by the Trustees or other entity and 
activities of which are approved by the Trustees as furthering the purposes of 
the University; 

WHEREAS, the Authority is authorized by the Enabling Act, among other 
things, 

(a) To construct buildings or structures and to acquire, add to, alter, enlarge, 
reconstruct, remodel and do other work in or upon or respecting any building or 
structure, in each case upon written request made by authority of the Trustees; 
and to provide and install furnishings, furniture, machinery, equipment, 
facilities, approaches, driveways, walkways, parking areas, planting and 
landscaping in or for or related to any such building or structure; provided that 
such approaches, driveways, parking areas, planting and landscaping be 
approved by authority of the Trustees; 

(b) To borrow money from time to time to achieve any one or more of its 
corporate purposes and to refund obligations earlier incurred for any such 
purpose and for refunding, and to issue and sell its revenue bonds and notes 
therefor, payable solely from its revenues; 



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Committee on Administration and Finance 
October 1, 1998 



WHEREAS, in the judgment of the Trustees it is in the best interests of the 
University, its students, staff and their dependents and said organizations that 
the Authority initiate the projects described by the following: 

NOW THEREFORE, BE IT RESOLVED THAT: 

1 . The President of the University be and he hereby is authorized in the name 
and on behalf of the Trustees to make a written request of the Authority that 
the Authority initiate 

(a) any or all of the projects set forth on Schedule A attached hereto; and 

(b) any other renovation, repair, remodeling or other work in or upon or 
respecting any building or structure owned or used by the University or the 
Authority, or the provision, installation, renovation, repair or remodeling of or 
other work upon or respecting any furnishings, furniture, machinery, equipment 
or facilities with respect to any such building or structure, all as may be 
requested of the Authority in writing from time to time by the President or Vice 
President and Treasurer of the University, the making of any such request being 
hereby authorized; 

2. The projects to be initiated by the Authority in accordance with the request 
authorized to be made in Section 1 of this resolution may in the discretion of the 
Authority be undertaken separately or together for financing purposes; and 

3. The President of the University and all other officers of the University be 
and they are and each acting singly is authorized and directed to request the 
Commissioner of Administration to approve in writing the undertaking by the 
Authority of the projects a request for which is hereby authorized and to do 
such other things and to take such other action as to the officer or officers so 
acting shall, as conclusively evidenced by their taking the action hereby 
authorized, deem necessary or desirable to be done or taken to carry into effect 
the matters hereby authorized. 

The next item on the agenda was the Fiscal Year 1999 Operating Budg et. Vice President 
Lenhardt and Mr. O'Riordan reported on the University's budget process, the impact on the 
budget, new initiatives, budgeted revenues and expenditures (excluding the clinical system), 
the total FY1999 Operating Budget Revenue ($1,159,838,259), revenues by category (restricted, 
designated and general operations) and a summary of revenues and expenditures by campus. 

Mr. O'Riordan thanked the campus Budget Directors and Vice Chancellors for their work 
with the budget. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To approve the FY 1999 Operating Budget for the University of Massachusetts, 
as contained in Doc. T98-065. 



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Committee on Administration and Finance 
October 1, 1998 



The next item on the agenda was the Fiscal Year 2000 State Budget Request . Vice President 
Lenhardt reported that this is a routine item authorizing the President to prepare and submit 
the FY2000 state appropriation request. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To authorize the President to prepare and submit the Fiscal Year 2000 State 
Appropriation request. 

The next two items on the agenda, A pproval of the Establishment of an Endowed Chair in 
Orthopedics, and an Endowed Professorship in Quality, UMASS Worcester, have been added 
at the request of Chancellor Lazare. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an endowed chair in Orthopedics at the University of Massachusetts 
Worcester to be known as the Arthur M. Pappas Chair. 

And further, 

VOTED : To recommend that the Board take the following action: 

In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an endowed professorship in quality at the University of 
Massachusetts Worcester to be known as the Armand V. and Donald S. 
Feigenbaum Distinguished Professorship in Quality. 

The next item on the agenda for action was the A pproval of Amendments to the Workforce 
Redesign/Staff Reduction Policy for Non-Unit Staff, UMASS Worcester . 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To approve amendments to the Workforce Redesign /Staff Reduction Policy for 
Non-Unit Staff, University of Massachusetts Worcester establishing 
parameters for workforce redesign /staff reduction on the Worcester campus as 
outlined in Doc. T93-079, as amended. 

The next item on the agenda for action was the Approval of Amended and Restated 
Definitive Agreement Between the University of Massachusetts and Memorial HealthCare, 
Inc. 



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Committee on Administration and Finance 
October 1, 1998 



It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

WHEREAS, on March 31, 1998, the Board of Trustees voted to approve the 
Amended and Restated Definitive Agreement between the University of 
Massachusetts and Memorial HealthCare, Inc. (Doc. T98-042) with attached 
exhibits; 

WHEREAS, the President was authorized to execute and deliver said 
Definitive Agreement "with such changes as he in his discretion may 
approve"; 

WHEREAS, the President and the Chancellor of the Worcester campus were 
authorized to execute such agreements and take such actions desirable to 
effectuate the merger transaction; and 

WHEREAS, said Definitive Agreement by its term contemplates subsequent 
modifications and amendments which must be in writing and require the 
approval of the University; 

To authorize the President to approve such modifications and amendments of 
the Definitive Agreement (Doc. T98-042) as he in his discretion from time to 
time deems appropriate; and further authorize the President to delegate such 
authority to the Chancellor of the Worcester campus. 

There being no further business to come before the Committee, the meeting adjourned at 
11:20 a.m. 

'Barb^faiFrDeVico 

Secretary to the Board of Trustees 




• 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST«BOSTON»DARMOUTH»LOWELL«WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINSTRATION AND FINANCE 

Wednesday, November 18, 1998; 9:00 a.m. 

Board Room 

One Beacon Street - 26 th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Fey; Vice Chair Berlandi, Trustees Dolan, Dubilo, 
Giblin, Lewenberg, Mihos, Molnar and Tremblay 

Committee Members Absent : Trustees Court, Haynes, Hoff, Mahoney and O'Leary 

University Administration : University Counsel O'Malley; Vice President Lenhardt; Ms. 
Wanczyk, University Controller; Mr. O'Riordan, Budget Director; Chancellors Scott and 
Cressy; Vice Chancellors for Administration and Finance Page, Dars and Goodwin; 
Deputy Chancellors MacCormack and Stanton 

Faculty Representatives : Professor Carter, UMASS Lowell 

Chair Fey convened the meeting at 9:07 a.m. 

The first item on the agenda was Consideration of Minutes of the Prior Meeting of 
the Committee . 

It was moved, seconded and 

VOTED : To approve the minutes of the October 1, 1998 meeting of the Committee. 

In President Bulger's absence, Vice President Lenhardt summarized the Committee's 
agenda items. 

The next item on the agenda was the FY 1998 Financial Report . Ms. Wanczyk began 
her report by thanking the five campuses and the central administration for the work on 
this report and the Trustees that provide invaluable feed back. Vice President Lenhardt 
then read an excerpt from an 1898 report from the Massachusetts Agricultural College 
(now known as UMASS Amherst) showing similar issues facing the University today. 

Ms. Wanczyk continued by reporting that five key financial indicators have been 
selected to track, monitor and predict the behavior of the University's financial activities: 



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Operating Margin - This indicator measures operating excess or deficit as a percent 
of total revenues. The University is said to be in financial equilibrium when this 
indicator is zero or greater. The goal for operating results is that revenues should rise 
slightly above expenditures, thereby building a reserve for future years for revenue 
shortfalls, and new initiatives. 

Ms. Wanczyk pointed out that the 1998 operating margin would have dropped to 
3.4% if the hospital were part of UMASS in 1998. 

Financial Cushion - The University is financially better off at the end of 1998 than it 
was in the beginning of 1998. Due to positive results of operations in 1995, 1996, 1997 
and 1998, the financial cushion rose to 18.5 percent. The 1998 cushion would have 
dropped to 11.7 percent if the Hospital were still part of UMASS in 1998. 

Debt Service to Operations - This indicator measures the demand those annual 
commitments to creditors place on the operating budget. The total debt load is 
moderate with annual debt service representing 2.8% of the operating budget in 1998. A 
major move upwards will occur in this ratio when the University implements the new 
capital borrowing program. 

Endowment Per Student - This is used to determine if the quasi-endowment has 
kept pace with the size of the University. The University's endowment per student was 
very low at $529 per student in 1993 and climbed to $1,264 in 1994 due to the 

^ implementation of the quasi-endowment added in 1998. 

Current Ratio - The University is able to meet its short-term cash requirements. The 
ability to pay the bills slipped between 1993 and 1994, stabilized in 1995, rebounded in 
1996, slipped in 1997 and rose to 1.97 in 1998. 

Ms. Wanczyk concluded her report by noting the financial condition of the 
University is stable and improving. 

The Committee discussed the quasi-endowment issue and requested information 
about other public institutions of higher education. 

It was then moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To accept the FY 1998 University Financial Report, as contained in Doc. 
T98-116. 

The next item was the FY 1998 Treasurer's Report . Vice President Lenhardt 
reported that investment income, in addition to supporting educational programs and 
research projects, might be used to provide matching funds for development efforts and 
meet critical needs or provide fellowships and/or scholarships. 



4 



Vice President Lenhardt then reported on the University's cash investment strategy. 
The first requirement is to preserve capital. The University must also maintain sufficient 
portfolio liquidity to meet daily operating needs. After these two standards are met the 
University needs to achieve a high level of current income on investments. The 
University must also seek investments with a low degree of risk and a low degree of 
price risk resulting from changes in interest rates. Lastly, there is a need to maintain at 
least 20% of the portfolio in marketable government or agency securities. 

Vice President Lenhardt reported that discussion on the University's Fixed Income 
Portfolio would be discussed in greater detail under the heading of the Investment 
Committee. For FY 1998, the average balance in the operating cash portfolio was 
$241,680,626 and the year-end operating cash balance was approximately $244,387,065. 

Vice President Lenhardt also reported on some of the functions of the Treasurer's 
Office such as tax reporting, the optional employee benefits, establishing and monitoring 
all bank relationships, etc. 

It was then moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To accept the FY 1998 Treasurer's Investment Report, as contained in Doc. 
T98-117. 

The next item for discussion was Administrative Redesign Update . Chair Fey 
reported that the Committee on Administrative Redesign would no longer be meeting as 
a separate committee; their responsibilities will become those of the Administration and 
Finance Committee. Trustee Giblin will become Vice Chair of the Committee and 
continue to bring ARD issues to this Committee's attention. 

Trustee Giblin reported that the results from administrative redesign have been 
positive. The Pappas Group proved to be an enormous help in this area and is now 
coming to a close by conducting exit interview; results of which will be reported at a 
later date. 

The next item was a discussion on FY 2000 Tuition and Fees . Mr. O'Riordan 
presented a summary of tuition, mandatory fees and room and board and an overview 
of rates between UMASS and its peers. Trustee Lewenberg requested information on 
the out-of-state rates. 

Chancellor Scott, Deputy Chancellor MacCormack, Vice Chancellor Goodwin and 
Chancellor Cressy then discussed upcoming issues the campuses will face as they 
prepare their rate recommendations. 

Trustee Dolan then made a statement concerning the student support for the Student 
Center on the Dartmouth campus and requested that the students' views on tuition and 
fees be considered by management as they move forward with recommendations. 



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The next item for discussion was an Update on Commercial Ventures and Intellectual 
Property (CVIP ). Vice President Chmura began by thanking Julie Kenny for her help 
with this report. He then reported that the CVIP is a system-wide initiative started in 
1995, and facilitates the professional commercialization of intellectual property 
developed by faculty at the University. 

Vice President Chmura reported that since these actions taken have dramatically 
improved the University's track record on inventions, patents, licenses and industrial- 
sponsored R&D associated with license agreements. In the future, the proposed 
University Research Corporation may offer the University a more effective vehicle for 
handling some of its commercial activities. 

At the conclusion of the discussion, Trustee Lewenberg asked what members of the 
Board can do to reinforce the research mission of the University. The Committee 
requested that the record show the Committee's reaffirmation of the commitment to the 
research mission of the University. 

Chair Fey then thanked the members of the President's Office and the Chancellors 
for their presentations and continued efforts in the areas of finance. 

There being no further business to come before the Committee, the meeting 
adjourned at 11:05 a.m. 

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Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
ADMINISTRATIVE REDESIGN COMMITTEE 

Monday, January 26, 1998; 12:00 noon 

One Beacon Street, 26th Floor 

Board Room 

Boston, Massachusetts 

Committee and Committee Staff : Chair Giblin, Trustees Karam and Kraft 

Committee Members Absent : Trustees Carpenter, Fey, Haynes, Mahoney, Mihos, Naughton, O'Leary 
and Tirrell 

University Administration : President Bulger; Executive Vice President Julian; Vice President and 
General Counsel Kirby; Vice President Lenhardt; Chancellors Scott, Penney, Cressy, Hogan and Lazare; 
Mr. Randy Bell 

Chair Giblin convened the meeting at 12:40 p.m. He introduced the agenda item for discussion, 
Results of the Administrative Technology Coordinating Committee - Chancellor Hog an. 

Chancellor Hogan reported that the Coordinating Committee will need from each campus and the 
President's Office, by mid March, an outline plan for implementing the new information technology 
system to meet the Trustees deadline for mid April. The plan should include the following: 

1) How each campus will continue with the present information technology system until the new 
one is operational; 

2) The three major components of the new system (student information system, financial reporting 
system and human resource management system) should have a timetable showing time to 
purchase the new software, install it and the time it will take to bring it up to operation including 
training and technical support; 

3) An outline of the cost and how it will be financed. 

Vice President Lenhardt reported that a software presentation was schecfuled for next week with 
campus delegations in attendance. This will be followed up with a proposal. 

Trustee Giblin thanked Chancellor Hogan and Mr. Bell for their work with this project and is looking 
forward to results of the Coordinating Committee. 

Chancellor Scott briefly mentioned the Administrative Redesign Steering Committee and questioned 
the need to make the group smaller as it has been difficult to schedule a meeting with so many 
participants. Chair Giblin agreed; Trustee Karam suggested a report from each campus how these 
changes are going to be managed, who on each campus is going to be responsible, what is the structure 
on each campus for the different levels of goals each campus hopes to accomplish. Trustee Kraft 
suggested the campuses provide a brief draft of where it was and where it is now. 



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Administrative Redesign Committee 
January 26, 1998 

There being no further business to come before the Committee, the meeting adjourned at 1:00 
p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
ADMINISTRATIVE REDESIGN COMMITTEE 

Monday, April 27, 1998; 1:30 p.m. 

One Beacon Street, 26th Floor 

Board Room 

Boston, Massachusetts 

Committee and Committee Staff : Chair Giblin, Trustees Carpenter, Haynes, Karam, Kraft, 
Mahoney and Mihos 

Committee Members Absent : Trustees Fey, Naughton, O'Leary and Tirrell 

University Administration : President Bulger; Vice Presidents Botman and Lenhardt; Interim 
University Counsel O'Malley; Chancellors Scott, Cressy, Hogan and Lazare; Deputy 
Chancellor MacCormack; Mr. Bell, Manager, Administrative Redesign; Mr. O'Riordan, Budget 
Director, Ms. Harrington, Senior Associate for Academic Affairs 

Guests : Ms. Pappas and Mr. Bruegman, Pappas Consulting Inc. 

Chair Giblin convened the meeting at 1:40 p.m. and introduced Terence O'Malley, Interim 
University Counsel of the University. 

The first item on the agenda was the Administrative Systems Progress Report . In December 
of 1997, the Administrative Redesign Committee had formed a Coordinating Committee for 
Administrative Technology and asked that they report back to the ARD Committee in mid- 
April. Chancellor Hogan, Chair of the Committee then reported on the status of the 
Coordinating Committee's efforts. One of the major issues facing the Committee was how the 
University will continue to operate the current system while starting up a new system. The 
Committee has also attempted to respond to the three charges: 

•Establish forums for identifying potential subject areas for inter-campus collaborative 
efforts in the implementation of new administrative technologies; 

•Recommend an approach for the ongoing oversight of the campuses/President's Office 
implementation of the Framework agreements; 

•Be a resource and information exchange to develop high-level implementation plans and 
time frames for each campus/President's Office within the context of the November '97 
Framework for Administrative Technology. 

Chair Giblin first thanked the Committee for a well-written report and introduced Mr. 
Bell. Mr. Bell informed the Committee about the work that was accomplished by the 
Coordinating Committee which had included a good cross section of people across the five 
campuses. The Committee met almost every two weeks and had held a joint meeting with the 
Vice Chancellors for Administration and Finance. Following these discussions the Committee 
identified several principal areas of planning activities for the campuses and the President's 
Office. The major priority would be decisions involving inter-campus /President's Office 
collaboration. 



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Administrative Redesign Committee 
April 27, 1998 



Trustee Mahoney inquired about the decision to purchase the PeopleSoft software program. 
Vice President Lenhardt responded that it had been determined last November that the 
University would be better served under one system. The contract with PeopleSoft was 
completed in March. 

The Committee then discussed the importance of a phased-in approach into the new 
system. Trustee Mahoney reiterated his desire for a single multi-part plan. Vice President 
Lenhardt reported on the two full-day discussions scheduled with outside consultants and 
PeopleSoft about operational strategy and customization. 

Several members of the Committee stressed the need for a project manager to oversee and be 
responsible for the outcome of this project. Ms. Pappas also stressed the need to define the role 
of the President's Office; the question of oversight must be addressed. 

It was reported that the Coordinating Committee has not yet responded to Charge #3, 
developing implementation plans and timeframes for each campus and the President's Office. 
Completing this information will be the primary focus for the campuses and the President's 
Office during the next several months. 

Trustee Mahoney inquired about a due diligence paper on PeopleSoft. Vice President 
Lenhardt give a brief history and reported that the Commonwealth and the Amherst and 
Worcester campuses had performed due diligence. 

Following further discussion about the time-frame for an oversight position, President 
Bulger informed the Committee that the position will work out of the President's Office but 
that there first needs to be more input from the campuses. A framework needs to be in place; 
this will be discussed at the two-day discussions scheduled in May. 

Chair Giblin then asked for a motion. It was moved, seconded and 

VOTED : To continue the work of the Coordinating Committee and have a report 
submitted to the Administrative Redesign Committee, outlining their progress, 
in July /August, 1998. 

The next item on the agenda was Campus Updates . Chancellor Scott distributed an 
Administrative Redesign and Planning Update Report. He then highlighted some of the 
campuses' activities: the integrative Student Information System, the "Striving for Excellence" 
Work plan restructured to meet the Goals of the Strategic Action Initiatives, The Procard Pilot 
Program, the Travel Reimbursement Incentive Program, UCARDS, the Exclusive Beverage 
Contract, the Customer Satisfaction Surveys, Opening Operations Committee, Grant 
Application and Management System, the Hiring Process, and the Integrated Student 
Information System. 

Chancellor Scott also reported on the Review of Legislative Mandates. The University is 
required to follow a number of legislative mandates to ensure that the University complies 
with external political, legal or other requirements. Since these issues have broad university- 
wide implementations there needs to be more discussion with the President's Office on how best 
to address them. 

Chancellor Cressy reported the need to revitalize enrollment management. He was pleased 
to report that the Dartmouth campus is up 59% in enrollment over last year and thanked Ms. 
Pappas and the Pappas Consulting Group for their help in this area. He then thanked Chair 
Karam and Trustee Haynes for their work at the Leadership Summit. 



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Administrative Redesign Committee 
April 27, 1998 



Deputy Chancellor MacCormack reported on the need for follow-up with issues from the 
Leadership Summit. President Bulger assured the Committee that a report is being drafted 
summarizing the goals from the Summit and how the University should proceed with these 
issues. 

Trustee Haynes reminded the Committee that he and Chair Karam have volunteered to 
help in this area and that the Chancellors need to schedule a follow-up setting. 

Chancellor Scott then mentioned his pleasure with the two Commencement speakers this 
year and thanked the President for his help with assuring the attendance of one of them. 

Mr. O'Riordan then gave an update on the Satisfaction Survey . The results of the faculty 
survey will be discussed at a meeting of the Committee on Administration and Finance. The 
student surveys will be coming in until the end of May. These results will be reported on at 
either the next A&F meeting or ARD meeting. Mr. O'Riordan then reads several questions from 
the surveys. 

Trustee Carpenter recommended some areas that need to be focused on in further surveys: 
housing, athletics, student government and food services. 

Ms. Harrington then read a report written by Chancellor Penney on Enrollment 
Management . The Enrollment Management Committee was charged with the task of improving 
enrollment practices on campus regarding financial aid and admissions. The Committee has 
accomplished the following tasks: 

•Improvement of processes on each of the campuses for admissions, enrollment and financial 
aid which will be significantly enhanced with PeopleSoft. 

•Enrollment Management: Implementation of two Board policies - an inter campus transfer 
policy and a University-wide admissions application. 

• Enrollment data and financial aid data: The committee worked with the Pappas group to 
simplify and improve the format. 

•Getting the word out about UMASS: President Bulger has been appearing at local high 
schools and recently the Television ad featuring graduates of the University. Campuses 
have also enhanced their outreach efforts. 

A smaller group of enrollment management people will continue to meet to review these 
tasks. 

Chair Giblin asked that the report be distributed to the members of the Committee. 

The next item was an Update on Administrative Outcome Measures . Mr. Bruegman from 
Pappas Consulting, Inc. reported on Outcome Measure #2: Administrative Expenditure Structure. 
The objective is to have the campus restructure their administrative organizations to reduce the 
percentage of their expenditures allocated to administrative costs. 



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Administrative Redesign Committee 
April 27, 1998 



Mr. Bruegman then reported on Outcome Measure #4: Revenue Structure. The campuses are 
expected to increase revenue from sources other than tuition and fees. The intent is to reduce the 
dependency upon tuition and fees as a major source of revenue and increase the dependency on 
revenue from other sources such as state appropriations, grants and contracts, private gifts and 
endowment gifts. 

Mr. Bruegman then reported on Outcome Measure #5: Dollars Reinvested. The campuses are 
expected to engage in academic restructuring. Savings realized from ARD are expected to be 
reallocated to support academic restructuring. It was reported that positive progress has been 
made and that the campuses should continue to focus on the strategic priorities. 

Ms. Pappas gave a brief report on the Current Status of Administration Redesign Progress . 
Two reports have been completed following visits to 40 web sites. More information on this 
subject will be available at the next ARD meeting. 

There being no further business to come before the Committee the meeting adjourned at 3:35 
p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
ADMINISTRATIVE REDESIGN COMMITTEE 

Tuesday, June 9, 1998; 2:00 p.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee and Committee Staff : Chair Giblin; Trustees Carpenter, Karam, Mahoney and 
Mihos 

Committee Members Absent : Trustees Fey, Kraft, Haynes, Naughton, O'Leary and Tirrell 

University Administration : Interim General Counsel O'Malley; Vice President Lenhardt; Mr. 
Bell, UIS 

Guest : Ms. Pappas, Pappas Consulting Group 

Chair Giblin convened the meeting at 2:10 p.m. 

The first item on the agenda was a Report on the Roles and Responsibilities of Multicampus 
Systems and Their Board of Trustees . Ms. Pappas began by highlighting aspects of the Roles 
and Responsibilities as concluded in the Report: 

• More than one-half of all college and university students are enrolled on a campus with 

multicampus systems which are operated under a single governing board; 
•Nearly three-fourths of the students now enrolled in public colleges attend schools that 
are part of a multicampus system; 

• While no two multicampus systems are alike, most systems share principal 

responsibilities such as establishing systemwide and campus missions, advocacy for the 
needs of the state; appointment, compensation and evaluation of campus CEO's; 
allocation of resources among the campuses and academic program review. 

Ms. Pappas then reported that an AGB report had identified several ideas that work for 
multicampus systems: 

•Education and research must take place on campuses and not in systems; 
•Coordination and control of academic affairs should rest largely in faculty hands; 
•Promote intercampus cooperation in program development an operations by assigning 

responsibility for programmatic or administrative tasks to a lead campus (distance 

learning and administrative technology); 
•Pay major systemwide attention to programs at the graduate and professional level; 
•Relations with state and federal governments should be handled at the system level; 
•Where economic of scale are crucial, centralize operations while preserving maximum 

campus flexibility; 
•Once economies of scale are crucial, centralize operations while preserving maximum 

campus flexibility; 
•Once budgets are allocated to campuses, maximize local control; 
•Decentralize decisions about the physical development of a campus; 

• Fundraising is principally a campus activity; 



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Administrative Redesign Committee 
June 9, 1998 

•Ensure a process of continual revitalization of top-quality leadership on the Board and in 
administrative positions. Rules of excellent systemwide trusteeship should include: 
equality among the campuses, avoid micromanagement. 

There was a discussion about the need for a task group(s) and /or an oversight committee to 
work together on specific challenges facing the campuses. Trustee Mahoney mentioned the 
UMASS Foundation meeting with the Development Officer from each campus working together 
for a common goal with guidance from the Trustees and the President. 

Chair Karam discussed the need to seek accountability within the campuses when 
discussing budgets. Vice President Lenhardt explained that the President has extensive budget 
discussions with each Chancellor; the Chancellors then produces a concise budget report 
following a standard format which also shows a campus' restructuring status. 

Fundraising activities were briefly discussed. In the case of this University, the 
Foundation, Development Officers and Trustees help identify and solicit donors. 

Ms. Pappas briefly touched on the leadership and communication issues. The system 
currently in place seems to work well with the Vice Presidents communicating directly with the 
Chancellors. 

There was also a discussion about the need for follow-up work from the Leadership Summit, 
particularly on the Dartmouth campus. 

The next item for discussion was a Report on Redesign/Re-Engineering Projects 
Conducted/Underway: State University System Comparisons . Ms. Pappas reported on the two 
primary drivers for redesign activities: the changing fiscal environment of higher education 
and the erosion of public trust in public higher education and the demand for increased 
accountability to the taxpayers and citizens. She also touched on the common themes for the 
outcomes of redesign measures from different perspectives and the need to have a firm come in 
and undertake an audit on all of the campuses which would help reduce costs. 

The Committee then discussed the Recommendations for the Future . There was a discussion 
about the on-going agenda for this Committee. Chair Giblin reported the approach to 
sustaining the momentum of ARD; Trustees will continue to oversee the ARD initiative. Chair 
Giblin recommended quarterly meetings with Chancellors to hear reports on progress. 

Vice President Lenhardt reported that satisfaction surveys for faculty and staff will be 
conducted on an annual basis and that there will be an annual Administrative Redesign 
Performance Report. 

Ms. Pappas expressed her intention to meet one on one with each Trustee about their 
thoughts concerning ARD issues. Also in the works is a 3-5 year "follow-through" plan for the 
full Board's review. 

There being no further business to come before the Committee, the meeting was adjourned at 
3:25 p.m. 

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Barbara F. DeVico 



Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
ADMINISTRATIVE REDESIGN COMMITTEE 

Tuesday, September 29, 1998; 12:30 p.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Giblin; Trustee Naughton 

Committee Members Absent Trustees Fey, Haynes, Kraft, Mahoney, Mihos and O'Leary 

Other Trustees : Trustee Molnar 

University Administration : Vice President Lenhardt; Interim University Counsel O'Malley; 
Chancellors Scott and Hogan; Vice Chancellors Page and Goodwin; Deputy Chancellors 
MacCormack and Stanton; Mr. Randy Bell, Director, Administrative Redesign 

Guests : Ms. Alceste Pappas, Pappas Consulting Group 

Chair Giblin convened the meeting at 12:45 p.m. 

The first item on the agenda was the Final Report on OUTCOME MEASURES from Papp as 
Consulting Group, Inc . Ms. Pappas first reported that the Pappas Group is currently in the 
process of conducting exit interviews with each of the Chancellors, Vice Chancellors and 
members of the Committee to obtain their assessment of what ARD has accomplished, what it 
has failed to accomplish and what needs to be accomplished in the future. The results will be 
contained in a final report which will be issued in December. A report is also being completed 
on an assessment of audit functions within the University. 

Ms. Pappas reported on the status of the five objectives for implementation by the year 
2000 which are: 

1 ) Re-engineer administrative support services to improve the overall satisfaction of the 
users of these services; 

2) Restructure the administrative organization to reduce administrative costs; 

3) Develop programs to improve student retention; 

4) Increase revenue from sources other than tuition and fees; 

5) Reallocate resources to strategic initiatives through academic restructuring. 

To measure the University's success in achieving the five objectives a set of outcome 
measures had been developed: 

1) Satisfaction Surveys 

2) Administrative Expenditure Structure 

3) Graduation Rates 

4) Revenue Structure 

5) Dollars reinvested 

Ms. Pappas then reported on the initial results from each of the outcome measures: 



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Administrative Redesign Committee 
September 29, 1998 



Outcome Measure #1: Satisfaction Surveys - the results of these surveys indicated that 
students and faculty across the campuses are, as a whole, satisfied with administrative 
services. 

Outcome Measure #2: Administrative Expenditure Structure - over a six-year period since 
1991, the percentage share of expenditures allocated to administrative costs has remained 
relatively constant across the campuses. The Report highlighted each campus' outcome. 

Outcome Measure #3: Graduation Rates - the 1996 graduation rates at the campuses ranged 
from 32% to 60% which shows significant differences among students: Amherst 60%; Boston 
32%; Dartmouth; 52% and Lowell 43%; graduation rates began to rise at Amherst and Lowell in 
1997, Boston maintained its rate and Dartmouth's rate was down. 

Outcome Measure #4: Revenue Structure - campus targets for realizing a 5% reduction in the 
percentage of revenue provided by tuition and fees is headed in the right direction; the Boston 
and Worcester campuses are already below their targeted reductions. Initiatives to hold down 
increases in tuition and fees rates have worked; the percentage share or revenue provided from 
tuition and fees is declining or being held constant on all the campuses. 

Outcome Measure #5: Dollars Reinvested - dollars are being reinvested in the strategic 
planning priorities approved for each campus. 

Ms. Pappas concluded her report by stressing the need to continue to implement the five 
objectives and to remain focused on the strategic priorities for each campus. Also, the targeted 
5% reduction in the percentage of expenditures allocated to administrative services may have 
to be extended beyond the year 2000 due to new administrative systems and technology and 
improvements in student services. 

The next item on the agenda was the Report from the ARD Administrative Technology 
Coordinating Committee . Chancellor Hogan provided some background information which led 
up to the Committee's report. This past April, the President's Office led by Vice President 
Lenhardt negotiated a contract with PeopleSoft a major step towards implementing technology 
advances. This fall a Requirements Definition study will occur on all campuses and in the 
President's Office which will help identify the business needs of the University. 

Chancellor Hogan continued by reporting that the President's Office will be hiring a high- 
level administrator to coordinate the efforts of the President's Office and the campuses in 
achieving their implementation goals. The report also recommends the establishment of a 
system-wide Implementation Coordinating Committee and an additional system-wide team 
who will be responsible for enhancing communication and sharing information. 

Chair Hogan commended the Committee for their work with this report. 

Mr. Bell reported on the report's recommendations and stressed that during upcoming 
collaboration, the campuses need to individually identify those topics that would be beneficial 
to them in accomplishing the implementation of their goals. The implementation process is at 
a critical juncture and needs the Committee's endorsement of its future plans. 

Chair Giblin congratulated the Committee for the report and announced that 
recommendations as a result, would come before the Board for action. 



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Administrative Redesign Committee 
September 29, 1998 

The next item on the agenda was the Recommendations for Futu re Governance of 
Administrative Redesig n. Chair Giblin reported that matters concerning Administrative 
Redesign would continue to come before the Committee as long as it is needed. 

There being no further business to come before the Committee the meeting was adjourned at 
1:55 p.m. 



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Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
ATHLETIC COMMITTEE 

Tuesday, March 31, 1998; 1:00 p.m. 

Board Room 

Foster Administration Building 

Old Westport Road 

North Dartmouth, Massachusetts 



Committee Members Present : Chair Bogan; Trustees Bissonnette, Karam, Lewenberg, Murray 
and Tremblay 

Committee Members Absent : Trustees Mihos, Dubilo, Foley and O'Leary 

University Administration : Vice President and General Counsel Kirby; Chancellors Scott and 
Cressy; Mr. Marcum, UMASS Amherst, Mr. Dowd, UMASS Dartmouth, Mr. Skinner, UMASS 
Lowell, Athletic Directors; Ms. Robinson, Vice Chancellor, UMASS Boston; Ms. Hackney, Vice 
Chancellor, UMASS Dartmouth 

Chair Bogan convened the meeting at 1:10 p.m. and asked for Campus Updates on Athletic 
Activities . Mr. Marcum from the Amherst campus began the discussion by reporting that Mr. 
Camby, former member of the Minuteman Basketball team has reimbursed the University for 
$150,000.00. 

Mr. Marcum also provided an update on Division 1 Football, UMASS Amherst. This issue is 
on hold until the campus explores the possibility of hiring a consultant to study the feasibility 
of the campus entering a conference. The Committee asked to be kept informed of the situation. 

Mr. Dowd from the Dartmouth campus then gave his report and informed the Committee 
that the campus is still in the process of finding a permanent Athletic Director. The list is 
down to fourteen individuals and is expected to be filled by July 1st. 

Chancellor Cressy reported that the Dartmouth campus is looking into the possibility of 
constructing an ice hockey rink on campus. 

Mr. Skinner from the Lowell campus reported on the possibility of the Lowell campus 
entering Division 1 in many of the squads. The campus now has excellent facilities for hockey, 
football and baseball. The Committee asked Mr. Skinner to evaluate the financial aspect of 
entering a division in all sports. 

Mr. Marcum then reported on the Campus Travel Policy for Athletes on University 
Business, UMASS Amherst in response to the State Auditor's Report. Mr. Marcum assured the 
Committee that progress will continue to be made with accuracy in reporting. Chair Karam 
commented on the leadership shown in the Athletic Departments on all campuses and the need 
to be diligent in our reporting. 



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Athletic Committee 
March 31, 1998 

Mr. Marcum then reported on the Status of Women's Ice Hockey on the Amherst campus . 
Mr. Bogan asked Mr. Marcum to report back to the Committee in 60-90 days the feasibility of 
integrating a women's hockey program at Amherst and the potential cost. 

Vice Chancellor Robinson from the Boston campus reported that the campus is in the process 
of re-evaluating some of the Athletic Programs on the campus. Vice Chancellor Robinson then 
reported on the important community service through the Boston campus Athletic Department 
being provided by Mr. Titus, Athletic Director. 

In response to two Audit Reports; Intercollegiate Athletic Department and the Minuteman 
Court Club the Committee requested information from the campus regarding comparisons to our 
peers. Mr. Marcum reported that he would provided the Committee with surveys. 

There being no further business to come before the Committee the meeting was adjourned at 
2:25 p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AUDIT COMMITTEE 

Tuesday, January 27, 1998; 11:30 a.m. 

Knapp Room 

One Beacon Street , 26th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Naughton; Vice Chair Giblin; Trustees Haynes, Karam and 
Tirrell 

Committee Members Absent : Trustee O'Leary 

University Administration : Mr. Bench, Associate Counsel; Vice President Lenhardt; Chancellor 
Penney; Vice Chancellors Page, and Goodwin; Deputy Chancellors MacCormack and Stanton; Ms. 
Sullivan, UMASS Dartmouth; Ms. Wanczyk, University Controller; Mr. Wolcott, Senior Director for 
Auditing and Fiscal Affairs 

Guests: Coopers & Lybrand: George Ingram, Brian Cotreau; Wolf & Co., Paul Cloonan 

Chair Naughton convened the meeting at 12:10 p. m. 

The first item on the agenda was Consideration of Minutes of the Prior Meeting of the 
Committee . It was moved, seconded and 

VOTED : To approve the minutes of the November 18, 1997 meeting of the Committee. 

The next item on the agenda was the Report on Federal Financial Assistance Programs in 
Accordance with OMB Circular A-133 . Mr. Ingram from Coopers & Lybrand reported no reportable 
conditions or material weaknesses as defined by generally accepted auditing standards. He did note 
that there were a number of instances of non-compliance to federal requirements in the report. 
However, reporting of such instances is mandatory so any non-compliance item must be reported. 
He stated that he believes that none of the instances of non-compliance are very significant. 

i 

The next item on the agenda was WUMB-FM Radio Required Communication Letter Annual 
Audit for FY97. Financial Statements and Schedules and Management Letter. Annual Audit for 
FY97, UMASS Boston . Mr. Cloonan of Wolf & Co. explained the purpose of each of the items 
submitted. He noted that the station's financial statements received an unqualified opinion and that 
there were no current findings in the management letter. The previous year's finding on cash control 
issues was reviewed and found to be positive. 

The next item was WFCR-FM and Friends of WFCR, Inc.. Combined Financial Statements and 
Schedules, UMASS Amherst . Mr. Wolcott reported that WFCR's financial statements also received 
an unqualified opinion from the auditors and that station operations were satisfactory. In response to 
questions raised by Trustee Karam regarding station operations, Mr. Wolcott pointed out that WFCR 
benefits from the activities of many volunteers as well as the collaborative efforts of the five college 
consortium. 



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Audit Committee 
January 27, 1998 

Chair Karam requested additional information dealing with the costs of operation for both WFCR 
and WUMB . Mr. Wolcott stated that station management would be asked to provide information. 

The next item on the agenda was Management Letter. University of Massachusetts Clinical 
Services Division. UMASS Worcester . Mr. Wolcott reported that the Management letter was fairly 
minor and reflected only minor areas for improvement. He did note that two reported Industry 
issues were mentioned. One was the importance of the Corporate Compliance at the Clinical System 
and the need for continued support for the implementation of the program. The other was the Year 
2000 issue where the Clinical System was commended for their proactive role and urged to maintain 
their commitment in meeting this challenge. 

The next item was University of Massachusetts Division of Continuing Educati on. Financial 
Statements and Auditor's Report. UMASS Boston . Mr. Wolcott reported that this is a very 
profitable operation as shown in the program's unqualified financial statements. Chancellor Penney 
stated that the decline in fund balance was due to planned adjustments of overhead charges by the 
University. 

The next item was the University Auditor's Office Sta tus Report as of Oc tober 31. 1997 . Mr. 
Wolcott provided the Committee with an update of the current projects in the auditor's office. Of 
particular interest was the progress of the Corporate Compliance program at Worcester and activity 
within and outside the University in connection with Year 2000 issues. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Reports on the Board Consent 
Agenda: 

Management Letter, University of Massachusetts Clinical Services Division, 
UMASS Worcester (Doc. T98-013) 

Report on Federal Financial Assistance Programs in Accordance with OMB 
Circular A-133 (Doc. T98-017) 

WFCR-FM and Friends of WFCR, Inc., Combined Financial Statements and 
Schedules, UMASS Amherst (Doc. T98-014) 

University of Massachusetts Division of Continuing Education, Financial 
Statements and Auditor's Report, UMASS Boston (Doc. T98-015) 

WUMB-FM Radio Required Communication Letter Annual Audit for FY97, 
UMASS Boston (Doc. T98-018) 

WUMB-FM Radio Financial Statements and Schedules, UMASS Boston (Doc. 
T98-019) 

WUMB-FM Radio Management Letter, Annual Audit for FY97, UMASS Boston 
(Doc. T98-020) 

University Auditor's Office Status Report as of January 9, 1998 (Doc. T98-021) 



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Audit Committee 
January 27, 1998 



There being no further business to come before the Committee, the meeting was adjourned at 
12:50 p.m. 




wrence T. Bench 
Associate Counsel 




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UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AUDIT COMMITTEE 

Friday, March 27, 1998; 9:00 a.m. 

One Beacon Street - 26th Floor 

Knapp Room 

Boston, Massachusetts 

Committee Member Present : Chair Naughton 

Committee Members Absent : Trustee Giblin, O'Leary and Tirrell 

Other Trustees : Trustee Michael Murray 

University Administration : President Bulger; Chancellor Cressy; Vice President Lenhardt; Vice 
Chancellors Page, Dars and Goodwin; Deputy Chancellors MacCormack and Stanton; Ms. Wanczyk, 
University Controller; Mr. Wolcott, Senior Director for Auditing and Fiscal Affairs; Mr. Lecnar, Senior 
Auditor 

Faculty Representative : Professor O'Connor, UMASS Amherst 

Guests: Coopers & Lybrand: Mr. Gabranski 

Chair Naughton began the meeting at 9:00 a.m. 

The first item on the agenda was Consideration of Minutes of the Prior Meeting of the 
Committee . It was moved, seconded and 

VOTED : To approve the minutes of the January 27, 1998 meeting of the Committee. 

The next item on the agenda was the Report on Accounting and Operating Controls and 
Procedures (Management Letter), FY97 UMASS Audit Mr. Gabranski from Coopers & Lybrand 
reported the audit considered the University's internal control structure at the Office of Central 
Administration, the Amherst, Boston, Dartmouth, Lowell campuses and the Medical School in 
Worcester. Mr. Gabranski stated that there were no material weaknesses in internal controls as 
defined by generally accepted auditing standards. He did note that the Year 2000 date problem could 
be potentially serious if not addressed in a timely manner since many University systems were legacy 
systems. 

Vice President Lenhardt reported the Administration had recently signed a contract with 
PeopleSoft Systems to provide current financial student and human resources systems that would be 
Year 2000 compliant. 

The next item was Agreed-Upon Procedures Reports for NCAA Compliance, FY1997 . Mr. 
Wolcott briefly discussed the major item of the first report, Intercollegiate Athletics Department . He 
reported that the work showed the Athletics Department and the outside booster organizations were 
accurately reporting their revenues and expenditures. He also reported that the University had paid 
the NCAA-imposed penalty of about $151,000, or 45% of tournament proceeds, for violations of 
NCAA rules by a player. 



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Audit Committee 
March 27, 1998 

Chair Naughton inquired about the student athlete in question repaying the money as promised. 
It was not yet known if all the money has been repaid; it was noted that any money repaid would go 
to the School of Education and University Health Center rather than the Athletic Department. 

The next report involved the Minuteman Court Club and the Related UMASS Athletic Fund . 
Mr. Wolcott that there were no reportable conditions and only a few minor errors reported. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

Accounting and Operating Controls and Procedures (Management Letter), FY97 
UMASS Audit 

It was moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

Intercollegiate Athletics Department, Agreed-Upon Procedures Report for NCAA 
Compliance, FY1997 

And further, 

VOTED : To recommend that the Board accept the following Report: 

Minuteman Court Club and the Related UMASS Athletic Fund, Agreed-Upon 
Procedures Report for NCAA Compliance, FY1997 

The next item was the report on WFCR-FM and the Friends of WFCR f Inc. Management Letter, 
Annual Audit for FY1997, UMASS Amherst . Mr. Wolcott stated that the management letter was 
fairly minor and reflected only minor areas for improvement with no significant weaknesses found 
by the auditors. 

It was moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

WFCR-FM and the Friends of WFCR, Inc. Management Letter, Annual Audit for 
, FY1997, UMASS Amherst 

The next item on the agenda was the report on Bursar's Office Operations, UMASS Amherst . 
Mr. Lecnar reported on some of the recommended measures which would enhance the control 
environment and efficiency of some of the operations including obtaining updated software for 
recording and processing travel advances, recording and processing Athletic Advances and updating 
the Bursar's Office Procedures. 

Vice Chancellor Page reported that there had been two Bursars since the last audit was held. The 
current Bursar has been in the position since June, 1996 and the Auditors have met with him to 
review prior audit reports and discuss previous audit recommendations. Vice Chancellor Page also 
stated that he was very satisfied with the delivery of audit services on the campus. He was 
particularly pleased with the approach of the auditors, that of cooperation and consultation with 
management to identify and work to solve problems rather than as adversaries. 









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Audit Committee 
March 27, 1998 

% Mr. Wolcott mentioned that this was the department's approach throughout the University and 

was also reflected in a Management Letter finding where audit activity on the Lowell campus was 
reported to have resulted in identifying and resolving issues. He stated that this approach results in 
fewer audit reports but is considered much more beneficial to the University. 

It was moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

Bursar's Office Operations, UMASS Amherst 

The next item was the report on University Auditor's Operations Report, as of March 6, 1998 . 
Mr. Wolcott began his report by discussing the continued participation in the Year 2000 effort on how 
to approach the problem's resolution. Staff members from Boston are serving as consultants to the 
UIS's Year 2000 Project Management Team formed to provide project planning and software tool 
evaluation services. 

There was a discussion on the Purchasing audit at Dartmouth. A report is being drafted and will 
be provided at the next meeting. Chancellor Cressy discussed the contracts under audit. 

There was then a discussion about the State Auditor's Report concerning Tuition Waivers. Vice 
President Lenhardt reported the need to advocate tuition waivers for graduate students. 

Chair Naughton stated his belief that this was a serious issue and recommended it be brought 
back to the Committee on Administration and Finance or Committee of the Whole for further 
discussion. 

Mr. Wolcott also updated the Committee with the status of the Essler case, now scheduled for an 
April trial. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

University Auditor's Operations Report, as of March 6, 1998 

There being no further business to come before the Committee, the meeting was adjourned at 
10:00 a.m. 



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Barbara F. DeVico 

Secretary to the Board of Trustees 






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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AUDIT COMMITTEE 

Tuesday, August 4, 1998; 1:00 p.m. 

Room 114 

Durgin Hall - South Campus 

University of Massachusetts 

Lowell, Massachusetts 

Committee and Committee Staff : Chair Naughton; Vice Chair Giblin; Trustees Dolan, Haynes 
and Karam 

Committee Members Absent : Trustee O'Leary 

Other Trustees : Trustee Bogan 

University Administration : President Bulger; Interim General Counsel O'Malley; Vice 
President Lenhardt; Deputy Chancellors MacCormack and Stanton; Vice Chancellors Page, 
Dars and Goodwin; Ms. Wanczyk, University Controller; Mr. Wolcott, Senior Director for 
Auditing and Fiscal Affairs; Mr. Lecnar and Ms. Pimentel, University Auditors 

Faculty Representative : Professor O'Connor, UMASS Amherst 

Guests : Ms. Dorothy A. Hauver, Manager, KPMG Peat Marwick 

Trustee Naughton convened the meeting at 1:10 p.m. 

The first item on the agenda was Consideration of Minutes of the Prior Meeting of the 
Committee . It was then moved, seconded and 

VOTED : To approve the minutes of the March 27, 1998 meeting of the Committee. 

To accommodate Ms. Hauver from KPMG Peat Marwick, the first items on the agenda were 
Audited Financial Statements, FY97 University Health Services (Student Health Trust Funds 
and Supplemental Health Benefits Plan Trust Funds), UMASS Amherst and Management 
Letter. FY97 Audit University Health Services, UMASS Amherst . Ms. Hauver discussed the 
results of operations of the Student Health Trust Funds reporting that the financial statements 
received an unqualified opinion. She also noted that the funds reported a deficiency of 
revenues over expenses due to a moderate decrease in revenues combined with significant 
increases in operating expenses. 

Ms. Hauver then reported results for the Supplemental Health Benefits Plan, noting the 
favorable financial results although enrollment revenue decreased. She also noted that the 
plan administrator was changed and claims processing shows improvement. 

Ms. Hauver then discussed the management letter, noting that there were not material 
weaknesses found in the audit. Relative to the audit process, University Health Services was 
reported to be working with the Campus Controller's Office to produce quarterly accrual-based 
financial statements as a tool for improving financial management in the area. 



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Audit Committee 
August 4, 1998 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following: 

Audited Financial Statements, FY97 University Health Services (Student 
Health and Supplemental Health Benefits Plan Trust Funds), UMASS 
Amherst (Doc. T98-089) 

And further, 

VOTED : To recommend that the Board accept the following: 

Management Letter, FY97 Audit, University Health Services, UMASS 
Amherst (Doc. T98-084) 

The next item on the agenda was the Report on Emergency Student Loans, UMASS Amherst . 
Mr. Wolcott introduced Mr. Lecnar who reported on some of the informal recommendations made 
for the operation of the student loan program. The Dean of Students' Office has been advised to 
contact the Controller's Office for assistance on defaults on these loans. He explained that the 
consequences that result from default in the program: students could be precluded from re- 
registration, and from obtaining copies of transcripts and grades. Formal recommendations 
made to the Dean of Student's office, which include the need for extensive written policies 
specific to how loan programs operate, were well-received. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

Emergency Student Loans, UMASS Amherst (Doc. T98-079) 

The next item on the agenda was the Departmental Gift Accounts Follow-Up r UMASS 
Amherst . Mr. Lecnar reported that this was a follow-up audit, done to insure that previously 
agreed-upon actions were taken and were adequate. He noted that all actions were taken and 
resolved the issues. However, an additional procedural deficiency was found but was corrected. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following: 

Departmental Gift Accounts Follow-Up, UMASS Amherst (Doc. T98-080) 

The next item on the agenda was Operating Support Funds Checking Accounts, UMASS 
Amherst . Mr. Lecnar reported that the account showed only $10,000 usage for the period but 
some of the expenditures were inconsistent with the stated purpose of the account, although 
allowable under University policy. The campus agreed to take corrective actions. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following: 

Operating Support Funds Checking Accounts, UMASS Amherst (Doc. T98-081) 



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Audit Committee 
August 4, 1998 

The next item on the agenda was Purchase Card Implementation Review, UMASS 
Dartmouth . Ms. Pimentel reported that this audit covered the pilot stage of the purchase card 
implementation. In general, the results of the audit were favorable; the program was well 
received and users were using purchase cards appropriately and only minor procedural problems 
were found. She noted that a number of cards issued were not used due to being issued late in the 
fiscal year and the reluctance of some employees to use their cards due to possible liability. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following: 

Purchase Card Implementation Review, UMASS Dartmouth (Doc. T98-082) 

The next item on the agenda was Purchasing, Construction Contracts, UMASS Dartmouth . 
Ms. Pimentel reported that this audit resulted from reports of purchasing irregularities in 
connection with some renovations on campus. After a detailed review of almost $300,000 in 
expenditures, University Auditing was reasonably confident that there were no improper 
expenditures. Audit staff visited vendors to verify compliance with prevailing wage laws and 
other matters. However, several significant violations of University purchasing and 
contracting policy were found and reported. A number of recommendations to preclude future 
occurrences were made and agreed to by the campus. 

Following a lengthy discussion, the Committee requested a follow-up audit and report on 
this area. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following : 

Purchasing, Construction Contracts, UMASS Dartmouth (Doc. T98-083) 

The next item on the agenda was University Auditor's Office Operations Report as of July 
17, 1998 . Mr. Wolcott reported on several issues including the previously reported audit issues 
at the Bursar's Office at UMASS Amherst. He also reported that, due to the merger of the 
Clinical System with Memorial Hospital, all compliance and training programs for physicians 
have been discounted by University Auditor's staff. Two compliance personnel were transferred 
to the merged entity. Mr. Wolcott stated that a final memorandum would be issued to UMASS- 
Memorial Healthcare management to conclude the University Auditor's compliance and 
training programs. 

Mr. Wolcott reported on the process of implementing the PeopleSoft system. The Audit 
department has been attending various presentations and gathering information for future use. 

He also reported on the Foreign Nationals Tax Audit by the Internal Revenue Service 
which has been in progress for one year and a half. 

The University Health Services Embezzlement case from 1995 has been closed. The alleged 
embezzler pled guilty to all charges. Chair Naughton asked about possible recovery and was 
told that the embezzler appeared to have no assets and any recovery was very unlikely. 

Chair Naughton inquired as to the time frame involved for the installation of the 
PeopleSoft program. Vice President Lenhardt responded that the minimum time would be two 
years, the maximum, three years. 






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Audit Committee 
August 4, 1998 

Chair Naughton also inquired about the status of the Faculty Club in Amherst. Mr. 
Wolcott reported that the General Counsel has been asked for certain advice in connection with 
the Club. Once that information has been received, issues related to the operation of the club 
will be resolved. Chair Naughton requested that information be completed in time for the next 
Audit Committee meeting. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following: 

University Auditor's Office Operations Report as of July 17, 1998 (Doc. T98-090) 

There being no further business to come before the Committee, the meeting was adjourned at 
2:15 p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AUDIT COMMITTEE 

Tuesday, September 29, 1998; 11:30 a.m. 

Board Room 

One Beacon Street - 26th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Naughton; Vice Chair Giblin; Trustees Dolan and Haynes 

Committee Members Absent Trustee CLeary 

Other Trustees : Trustee Molnar 

University Administration : Vice President Lenhardt; Interim University Counsel O'Malley; 
Chancellor Penney; Vice Chancellors Page, MacCormack and Goodwin; Deputy Chancellor 
Stanton; Mr. Wolcott, Senior Director for Auditing and Fiscal Affairs 

Chair Naughton convened the meeting at 11:50 a.m. 

The first agenda item on the agenda was Consideration of Minutes of the Prior Meeting of 
the Committee . Trustee Haynes asked that the minutes be amended to include his attendance 
at the meeting. 

It was then moved, seconded and 

VOTED : To approve the minutes of the August 4, 1998 meeting of the Committee, as 
amended. 

The next item on the agenda was the Audited Statement of Revenues and Expenditures of 
the Intercollegiate Athletic Department, UMASS Amherst . Mr. Wolcott reported that the 
audit, by KPMG Peat Marwick, was required by the United States Department of Education and 
would have to be done every three years. He noted that the financial statement did receive an 
unqualified opinion from KPMG. 

Following Mr. Wolcott's report Trustee Haynes inquired as to the financial status of the 
athletic programs on the Amherst campus. He requested that this discussion continue at the 
next meeting of the Committee on Athletics. 

Trustee Haynes also requested the actual dollar amount repaid by former Basketball 
player, Marcus Camby, be made available at the next Audit Committee meeting. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

Audited Statement of Revenues and Expenditures of the Intercollegiate 
Athletic Department, UMASS Amherst. (Doc. T98-092) 



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Audit Committee 
September 29, 1998 



The next item on the agenda was the University Auditor's Office Three Year A udit Plan, 
FY1999. FY2000. FY2001 . Mr. Wolcott pointed out some of the major challenges and 
opportunities facing the department in the next three years including the planned 
implementation of the state-of-the-art PeopleSoft systems and the need to focus on "value- 
added" auditing throughout the University. He reported that it was unlikely that personnel 
constraints would change so audit staff would have to be more selective and focus on efforts to 
identify and control business risk and minimize exposure to significant losses. A number of low- 
risk, low-payback audits have already been eliminated from the schedule as a result of this. 



It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

University Auditor's Office Three Year Audit Plan, FY1999, FY2000, FY2001 
(Doc. T98-099) 

There was then a discussion regarding the status of the Faculty Club at the University of 
Massachusetts Amherst. Mr. Wolcott reported that the General Counsel has provided advice 
and guidance in connection with the club that resolves a number of issues related to the 
operation of the club. 

Vice Chancellor Page reported of his scheduled meeting with the Chair of the Faculty 
Club to discuss the issues. Chair Naughton and Trustee Giblin stressed the importance of 
resolving these issues and asked that an update be provided at the next meeting. 

The next item on the agenda was the University's Auditor's Office Operations Report. Mr. 
Wolcott reported on several issues including a vacancy at the Worcester campus Audit 
department, the development and implementation of audits of the Purchase and Travel Cards 
programs and the status of the IRS audit. Vice President Lenhardt commented that the audit 
was in progress and that a settlement would be attempted and that an appeals process was 
available. 

It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

The University's Auditor's Office Operations Report (Doc. T98-100) 

There being no further business to come before the Committee, the meeting was adjourned at 
12:33 p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AUDIT COMMITTEE 

Tuesday, November 17, 1998; 11:30 a.m. 

Board Room 

One Beacon Street - 26th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Naughton; Vice Chair Giblin; Trustees Dolan and 
Karam 

Committee Members Absent : Trustees Haynes and O'Leary 

University Administration : Vice President Lenhardt; University Counsel O'Malley; 
Chancellors Scott, Penney and Cressy; Vice Chancellors Page (via video), MacCormack, 
Dars and Goodwin; Deputy Chancellor Stanton; Mr. Wolcott, Senior Director for 
Auditing and Fiscal Affairs; Mr. Lecnar, University Auditor 

Faculty Representatives : Professor O'Connor, UMASS Amherst 

Guests : Mr. John Gabranski, PricewaterhouseCoopers 

Chair Naughton convened the meeting at 11:50 a.m. 

The first agenda item on the agenda was Consideration of Minutes of the Prior 
Meeting of the Committee . 

It was then moved, seconded and 

VOTED : To approve the minutes of the September 29, 1998 meeting of the 
Committee, as amended. 

The next item on the agenda was the General Purpose Financial Audit . Mr. 
Gabranski from PricewaterhouseCoopers reported that the FY98 work went smoothly 
and that there were no disagreements with management in respect to accounting 
practices or policies. 

Mr. Gabranski noted that his firm's opinion reflected a technical qualification 
dealing with the Year 2000 issue. As a result of a policy decision by the Governmental 
Accounting Standards Board (GASB), which governs accounting principles that must be 
observed by the University, combined with an inability to forecast the impact of 2000, 
PricewaterhouseCoopers was qualifying all opinions for their clients under GASB. 



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Mr. Gabranski then noted that there were no material errors in the financial 
statements and discussed significant balance sheet and income statement items 
including the merger of the UMass Clinical System and Memorial Healthcare in 
Worcester. 

The next item was Employee Business Expense Reimbursements Administration 
and Control, UMASS Amherst . Mr. Lecnar reported on the results of the follow-up 
audit including actions taken in response to original findings and conditions found as a 
result of the follow-up work, including an increase in outstanding travel advances. 

Chair Naughton commented on the pace of resolution and why some actions were 
not taken or seemed to take lengthy periods of time. 

It was moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

General Purpose Financial Audit (Doc. T98-115) 

And further, 

VOTED : To recommend that the Board accept the following report: 

Employee Business Expense Reimbursements - Administration and 
Control, UMASS Amherst (Doc. T98-113) 

The next item on the agenda was University Auditor's Operations Report as of 
October 30, 1998 . Mr. Wolcott reported on ongoing projects in the department including 
comments on significant activities including the Year 2000 situation and state and 
federal audit activity. 

It was moved, seconded and 

VOTED : To recommend that the Board accept the following Report: 

University Auditor's Operations Report as of October 30, 1998 

Chair Naughton asked about the current status of the Faculty Club at UMASS 
Amherst . Vice Chancellor Page reported on the current status of actions being taken to 
resolve the situation and how the campus is assisting in this. 

There being no further business to come before the Committee, the meeting was 
adjourned at 12:43 p.m. 



flcoi(ziM-^.0s^-C{r 



Barbara F. DeVico 

M Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON AUXILIARY SERVICES 

Tuesday, June 2, 1998; 1:00 p.m. 

Wood Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members : Chair Naughton; Trustees Dubilo, Haynes, Karam and Mihos 

Committee Member Absent : Trustee Flores 

University Administration : Vice President Lenhardt 

Chair Naughton convened the meeting at 1:00 p.m. The Committee members discussed the 
purpose of this Committee which is to review the cost effectiveness of the various enterprises 
at each of the five campuses. The Committee will base its recommendations on what is the 
interest of the students and what is the most equitable strategy for employees. 

Following the discussion the Committee members agreed to study the issue further and 
report back to the Board and the President with their recommendations. 

There being no further business to come before the Committee the meeting was adjourned at 
2:15 p.m. 



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Barbara F. DeVico 
Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

% 

AMHERST»BOSTON«DARTMOUTH«LOWELL»WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON AUXILIARY SERVICES 

Wednesday, November 25, 1998; 9:00 a.m. 

Hilton at Dedham Place 

95 Dedham Place 

Allied Drive 

Dedham, Massachusetts 

Committee Members Present : Chair Naughton; Trustees Fey, Flores, Haynes, Karam 
and Mihos 

Committee Members Absent : Trustee Dubilo 

University Administration : Vice Presidents Julian and Lenhardt; Chancellor Scott; Vice 
Chancellor Page 

Chair Naughton called the meeting to order at 9:00 a.m. The Committee members 
discussed the purpose of this Committee, which is to continue to review the cost 
effectiveness of the various enterprises on the campuses. 

Following the discussion the Committee members requested Vice President 
Lenhardt draft a vote for the upcoming meeting of the Committee of the Whole for 
Chair Naughton's review. 

There being no further business to come before the Committee, the meeting was 
adjourned at 9:45 a.m. 

Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 
AMHERST«BOSTON»DARTMOUTH«LOWELL«WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON AUXILIARY SERVICES 

Wednesday, November 25, 1998; 9:00 a.m. 

Hilton at Dedham Place 

95 Dedham Place 

Allied Drive 

Dedham, Massachusetts 

Committee Members Present : Chair Naughton; Trustees Fey, Flores, Haynes, Karam 
and Mihos 

Committee Members Absent : Trustee Dubilo 

University Administration : Vice Presidents Julian and Lenhardt; Chancellor Scott; Vice 
Chancellor Page 

Chair Naughton called the meeting to order at 9:00 a.m. The Committee members 
discussed the purpose of this Committee, which is to continue to review the cost 
effectiveness of the various enterprises on the campuses. 

Following the discussion the Committee members requested Vice President 
Lenhardt draft a vote for the upcoming meeting of the Committee of the Whole for 
Chair Naughton's review. 

There being no further business to come before the Committee, the meeting was 
adjourned at 9:45 a.m. 

r 

Barbara F. DeVico 

Secretary to the Board of Trustees 




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UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE SPECIAL MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, January 7, 1998; 8:15 a.m. 

Board Conference Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Trustees and Trustee Staff : Chair Karam; Vice Chairs Foley and Haynes; Trustees Berlandi, 
Bissonnette, Bogan, Carpenter, Dubilo, Fey, Flores, Hoff (via-telephone) Kraft, Mahoney, 
Mihos, Murray, and Tremblay 

Trustees Absent : Trustees Giblin, Lewenberg, Naughton, O'Leary, Osterhaus and Tirrell 

University Administration : President Bulger; Ms. Kirby, Vice President and General Counsel; 
Vice Presidents Lenhardt, Chmura, Botman and Julian; Chancellors Scott, Cressy, Hogan and 
Lazare; Provosts Marrett, Glynn, and Wagner; Mr. Milbury, Director of Human Resources; Ms. 
Layton, Associate Vice President for Academic Affairs 

Guests : Professor Blaustein, UMASS Amherst, Dr. Ramsay and Mr. MacEwan, UMASS Boston; 

Chair Karam convened the meeting at 8:15 a.m. and announced the purpose of today's 
meeting was to discuss issues relating to Tenure and Collective Bargaining . 

President Bulger welcomed the Board and the presenters before introducing Vice President 
Botman. Vice President Botman began her presentation by giving a detailed history of tenure 
at the University of Massachusetts. She then introduced Dr. Jeffrey Blaustein from the 
Psychology Department at the Amherst campus. 

Dr. Blaustein gave a brief history of his accomplishments and discussed the different 
levels of review and evaluation he has undergone during the process of receiving tenure and 
promotion at the University. 

Dr. Meredith Ramsay, Assistant Professor from the Political Science Department at the 
Boston campus, discussed her decision to pursue an academic career and the reasons tenure is 
important to her. 

Dr. MacEwan, Professor at the Economic Department and Acting President of the Faculty 
Staff Union at the Boston campus, discussed the value of tenure at this time in history. 

Provost Wagner from the Lowell campus discussed the faculty tenure process and the roles 
administrators such as deans and department chairs play in reviewing and acting upon tenure 
cases. 

At 9:10 a.m. Chair Karam announced the meeting would take a break. At 9:25 a.m. the 
meeting re-convened and Chair Karam asked if there were any questions for the presenters. He 
then thanked the presenters for their reports and asked for a motion to go into Executive Session 
to discuss issues relating to Tenure and Collective Bargaining . He indicated that the Board 
would not reconvene in open session. 



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Board of Trustees 
January 7, 1998 

% Chair Karam voted for the motion as did Trustees Berlandi, Bissonnette, Bogan, Dubilo, 

Fey, Foley, Haynes, Kraft, Mahoney and Mihos. The Chancellors, Provosts, Vice Presidents 
and members of the President's Office staff were asked to remain for the discussion. The time 
was 10:20 a.m. 

Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST-BOSTON •DARTMOUTH •LOWELL 'WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, February 4, 1998; 9:15 a.m. 

Chancellor's Conference Room 

Quinn Administration Building 

University of Massachusetts 

Harbor Campus 

Boston, Massachusetts 

Trustee Members Present: Chair Karam; Vice Chairs Foley and Haynes; Trustees Berlandi, Bissonnette, 
Carpenter Dubilo, Fey, Flores, Giblin, Hoff, Kraft, Lewenberg, Mahoney, Mihos, Murray, Naughton, 
Osterhaus, Tirrell and Tremblay 

Trustee Members Absent : Trustees Bogan and O'Leary 

University Administration : President Bulger; Vice President and General Counsel Kirby; Chancellors 
Scott, Penney, Cressy, Hogan and Lazare 

Faculty Representatives : Professors O'Connor, Disch, DiPippo and Phelan 

Chair Karam convened the meeting at 9:15 a.m. The first item of the agenda was, Consideration of 
Minutes of the Prior Meeting of the Board . 

It was then moved, seconded and 

VOTED: To approve the minutes of the December 3, 1997 meeting of the Board. 

The next item on the agenda was the Chair's Report . Chair Karam thanked Chancellor Penney for 
the success of the dinner honoring former Trustee Ogretta McNeil and exceptional students from the 
Boston campus. 

The next item on the agenda was the President's Report . President Bulger reported that the tuition 
and fee package before the Board will result in the third consecutive decrease in tuition charges and will 
see total student charges for in-state undergraduates decrease by 1.9 percent to 2.3 percent. As a result of 
these decreases, in-state undergraduate students will save $100 on tuition at the Amherst and Boston 
campuses, $83 on the Dartmouth campus and $85 in Lowell. The room and board charges for students 
living on the Amherst, Dartmouth and Lowell campuses will be frozen at the current year's levels. 

President Bulger then reported on last week's President's Forum where Professor Alan Robinson from 
the Amherst campus spoke to more than 100 members of the Amherst Greater Boston Alumni Club. In 
the months ahead this forum will feature other distinguished faculty members including Nobel Prize and 
Pulitzer Prize winners as well as recipients of the National Book Award and the MacArthur genius 
grants. 

President Bulger reported on Professors James Robl and Steven Stice of the Amherst campus bringing 
national recognition to the University after successfully cloning two calves. He also reported that he and 
Vice President Botman had met with Professors Steven Malking and Dr. Howard Wiarda from the 
Amherst campus, both professors are being recommended for Distinguished Professorships today. 



Board of Trustees 
February 4, 1998 

Nominations for the University Scholars program have increased from last year; in its first year 200 
students were nominated by their principals; this year the University has received more than 250 
nominations. Today the Trustees have received an updated copy of the University's film, "Pursuing the 
Dream". The original version of this film was presented at the September 18, 1997 University fund-raiser 
at Symphony Hall, which generated $3 million for student scholarships. Several prominent alumni 
members were interviewed for the film. The film makes the case that the University of Massachusetts is a 
system of excellence that provides limitless opportunities to the young people of the Commonwealth. 

Chair Karam then introduced the Consent Agenda . It was then moved, seconded and 

VOTED : To approve the following votes listed as items # a-b on the Board Consent Agenda: 

a. Clinical Management Board Minutes, October 16. 1997 (Doc. T98-Q16) 

1. Clinical Management Board Minutes. September 19. 1997 

To approve the minutes of the September 19, 1997 Clinical Management 
Board meeting as recorded. 

2. Credentiall ing Report 

To approve the Credentialling Report as recommended by the Medical 
Staff Credentials Committee, and the Hospital Executive Committee at 
their September, 1997 meetings and as presented by Gerald Steinberg, 
M.D. to the Clinical Management Board. 

3. Report of the Finance Committee 

To approve the Report of the Finance Committee including the Clinical 
System Financial Report for June, July and August, 1997 Combined 
Financial Statements. 

b. Audit Committee - January 27. 1998 

•To accept the following University Audit Reports: 

1. Management Letter, University of Massachusetts Clinical Services Division, 
UMASS Worcester (Doc. T98-013) 

2. Report on Federal Financial Assistance Programs in Accordance with OMB 
Circular A-133 (Doc. T98-017) 

3. WFCR-FM and Friends of WFCR, Inc., Combined Financial Statements and 
Schedules, UMASS Amherst (Doc. T98-014) 

4. University of Massachusetts Division of Continuing Education, Financial 
Statements and Auditor's Report, UMASS Boston (Doc. T98-015) 

5. WUMB-FM Radio Required Communication Letter Annual Audit for FY97, 
UMASS Boston (Doc. T98-018) 

6. WUMB-FM Radio Financial Statements and Schedules, UMASS Boston (Doc. 
T98-019) 



Board of Trustees 
February 4, 1998 

7. WUMB-FM Radio Management Letter, Annual Audit for FY97, UMASS 
Boston (Doc. T98-020) 

8. University Auditor's Office Status Report as of January 9, 1998 (Doc. T98-021) 

Chair Karam turned to Trustee Bissonnette for the report of the Committee on Academic and 
Student Affairs . Trustee Bissonnette reported on the Appointments to Named Professorships. 
University of Massachusetts Amherst . Both candidates carried outstanding academic distinction as 
scholars in their fields. 

It was then moved, seconded and 

VOTED: To concur with the President in the appointment of Stephen Malkin as Distinguished 
Professor at the University of Massachusetts Amherst. 

And further, 

To concur with the President in the appointment of Howard J. Wiarda to the Leonard J. 
Horowitz Professorship in Latin American Politics and Studies at the University of 
Massachusetts Amherst. 

Trustee Bissonnette then reported on the meeting of the Committee of the Whole . She reported that 
the Chancellors had reported on their academic programs of distinction. The Chancellors also identified 
second-tier programs that could be elevated into the first tier after receiving additional attention or 
resources. It was noted that several programs overlap and that the campuses should focus on sharing 
resources. 

Trustee Fey gave the report for the Committee on Administration and Finance . The only action item 
was Fiscal Year 1999 Tuition and Fee Rates . As President Bulger reported this is the third consecutive 
year there has been a decrease in tuition charges. Chair Karam reported the University is moving in the 
right direction. 

It was then moved, seconded and 

VOTED; In accordance with Section 1A of Chapter 75 of the General Laws, to establish and 
approve the total combined tuition and mandatory fees, and average room and board 
charges at the following maximum rates: 



r 



( 



Board of Trustees 
February 4, 1998 

UMA 
FY 1999 Final Tuition and Mandatory Fees and Room & 



UMB 

Board 



UMD 



UML 



l Tuition 










Undergraduate (Mass. resident) 


$1,904 


$1,904 


$1,574 


$1,615 


Undergraduate (non-resident) 


$9,018 


$8,930 


$7,250 


$7,482 


Graduate (Mass. resident) 


$2,640 


$2,640 


$2,071 


$2,147 


Graduate (non-resident) 


$9,018 


$8,930 


$7,250 


$7,482 


2 Mandatory Fees 










Undergraduate (Mass. resident) 


$3,325 


$2,288 


$2,597 


$2,722 


Undergraduate (non-resident) 


$3,432 


$2^74 


$3,845 


$2,796 


Graduate (Mass. resident) 


$2,856 


$2^00 


$2,768 


$2,722 




Graduate (non-resident) 


$3,204 


$2386 


$3,845 


$2,796 


3 


Total Tuition & Mandatory Fees 












Undergraduate (Mass. resident) 


$5,229 


$4,192 


$4,171 


$4,337 




Undergraduate (non-resident) 


$12,450 


$11,304 


$11,095 


$10,278 




Graduate (Mass. resident) 


$5,496 


$4,940 


$4,839 


$4,869 




Graduate (non-resident) 


$12,222 


$11,316 


$11,095 


$10,278 


4 


Room & Board (Average) * 










Undergraduate (Mass. resident) 


$4,520 


N/A 


$4,968 


$4,676.70 


Undergraduate (non-resident) 


$4,520 


N/A 


$4,968 


$4,676.70 


Graduate (Mass. resident) 


$4,520 


N/A 


$4,968 


$4,676.70 




Graduate (non-resident) 


$4,520 


N/A 


$4,968 


$4,676.70 


5 


Total Tuition, Fees, Room & Board 












Undergraduate (Mass. resident) 


$9,749 


$4,192 


$9,139 


$9,013.70 




Undergraduate (non-resident) 


$16,970 


$11,304 


$16,063 


$14,954.70 




Graduate (Mass. resident) 


$10,016 


$4,940 


$9,807 


$9,545.70 




Graduate (non-resident) 


$16,742 


$11,316 


$16,063 


$14,954.70 


* 


Includes telecommunications charge at Dartmouth 


and Lowell. 









WORCESTER 

1 Tuition 

Medical Students (resident) 
Graduate (Mass. resident) 
Graduate (non-resident) 

2 Mandatory Fees 

Medical Students (resident) 

Grad Sch of Nursing 

Grad Sch of Biomed Science 



Proposed 
FY 1999 

$8,352 
$2,640 
$9,018 

$1,835 

$1,885 

$805 



Total Tuition & Mandatory Fees 




Medical Students (resident) 


$10,187 


Grad Sch of Nursing (Mass. resident) 


$4,525 


Grad Sch of Biomed Sci (Mass. resident) 


$3,445 


Grad Sch of Nursing (Non-resident) 


$10,903 


Grad Sch of Biomed Sci (Non-resident) 


$9,823 



* 



And further, in accordance with Section 1A of Chapter 75 and with Section 9 (i) of 
Chapter 15A of the General Laws, to recommend to the Board of Higher Education that 
the tuition for the University campuses for Academic Year 1998-1999 shall be as listed 
above. 



Board of Trustees 
February 4, 1998 



And further, in accordance with Section 1A of Chapter 75 of the General Laws, to 
establish and approve the charges for continuing education at the following rates: 

UMA UMB UMD UML 



Continuing Education 

Undergraduate $115.00 $140.00 $100.00 $160.00 

Graduate $125.00 $155.00 $125.00 $220.00 



And further, to authorize the President to approve, no later than April 3, 1998, 
individual fee rates for mandatory fees, providing that total tuition and mandatory 
charges to students shall not exceed the combined tuition and mandatory fee rates as 
outlined above. 

Further, the President shall submit budgets for all student fees for approval by the Board 
no later than June 30, 1998. 

Trustee Fey briefly mentioned the discussion items on the agenda and thanked Janet Wanczyk for 
making the University's Financial report clear. She reported on the Financial Seminar being planned for 
the Spring for all Trustees interested in the University's financial picture. There had also been a Capital 
Update report from Vice President Lenhardt. 

Trustee Giblin reported on the Administrative Redesign Committee. He reported on the five 
outcome measurements adopted by the Committee and that the first target, student, faculty/staff 
satisfaction surveys, is in progress. He also reported on the Leadership Summit which will be held on 
February 25 and 26 at the Massachusetts Military Museum in Worcester. The program has been planned 
by a Design Team and will be facilitated by Keith Dannemiller, a senior consultant from Michigan. 
Attendees will reflect the diversity of the campuses with representation from senior management, union 
leadership and governance leadership groups. Trustee Haynes encouraged the Trustees to attend this 
important University event. 

Trustee Naughton gave a report of the Audit Committee and reported that the eight audit reports 
presented to the Committee had no reportable conditions or material weaknesses. All reports had been 
voted under the Consent Agenda vote. 

Chair Karam then asked Trustee Lewenberg for an update on Building Authority issues. He 
reported that members of the Building Authority are studying the campus room rates, have worked on 
the Charlton facility in Dartmouth and successfully moved the President's Office location from Tremont 
Street to the Beacon Street location. The Authority is currently gearing up for more activity on the 
campuses involving construction projects. Chair Karam thanked Trustee Lewenberg and Joseph Brady 
for their work. 

Trustee Hoff reported on the Development Committee. He reported that the University's 
fundraising goal of $61 Million is currently at under $24 Million. He then asked Trustee Mahoney to give 
an update on the Scholarship dinner planned for later this year. 

Trustee Mahoney reported that this event will spotlight distinguished faculty members from each of 
the campuses. The event would involve a full day of activities at five different locations, distinguished 
faculty members would speak at various high schools promoting the University. The events of the day 
would be videotaped and watched that evening at dinner. Mr. Rick Pitino, Coach for the Boston Celtics, 
has agreed to be the keynote speaker; Governor Cellucci and Mayor Menino would be involved as well. 



* 



Board of Trustees 
February 4, 1998 

Under Other Business. Chair Karam asked Chancellor Lazare and General Counsel Kirby for an 
update on the Transaction between UMASS and Memorial Health Care. Inc. Chancellor Lazare 
reported that the merger is expected to be legalized on April 1st. General Counsel Kirby reported that 
final due diligence will be finalized by March 31, at which time the Board will vote final approval. 

General Counsel Kirby reported that the definitive agreement with Health Alliance will close once the 
Memorial Health Merger is finalized. 

Chair Karam then asked Vice Chair Foley to give an update on the University Medal for 
Outstanding Service . Vice Chair Foley reported that as the University system rises to excellence the 
Board shall honor people that have helped with its success. Trustee Foley reads the policy to the Board 
and points out that nominations should be sent to the Secretary. 

Chair Karam then asked for a motion to go into Executive Session to consider A ppointment with 
Tenure, UMASS Worcester . Honorary Degrees. UMASS Amherst. UMASS Boston and possible 
Litigation . He indicated that the Board would not reconvene in open session. 

Chair Karam voted for a motion as did Vice Chairs Foley and Haynes, and Trustees Berlandi, 
Bissonnette, Dubilo, Fey, Flores, Giblin, Hoff, Kraft, Lewenberg, Mahoney, Mihos, Naughton, Osterhaus 
and Tirrell. 



The time was 9:55 a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 




-6- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE SPECIAL MEETING OF THE 
BOARD OF TRUSTEES 

Tuesday, March 31, 1998; 5:00 p.m. 

Board Room 

Foster Administration Building 

University of Massachusetts 

Dartmouth Campus 

North Dartmouth, Massachusetts 

Trustee Members Present: Chair Karam; Vice Chairs Foley and Haynes; Trustees Berlandi, 
Bissonnette, Bogan, Carpenter Dubilo, Flores, Giblin, Kraft, Lewenberg, Mahoney, Murray, 
Naughton, Osterhaus, Tirrell and Tremblay 

Trustee Members Absent : Trustees Fey, Hoff, Mihos and O'Leary 

University Administration : President Bulger; Vice President and General Counsel Kirby; 
Chancellors Scott, Penney, Cressy, Hogan and Lazare; Deputy Chancellors Russo and Stanton; 
Mr. Greene, Chief Operating Officer, Clinical System 

Faculty Representatives : Professor Disch 

Chair Karam convened the meeting at 5:10 p.m. to consider final action on the Merg er 
Between Memorial Health Care and the University's Clinical Division . 

President Bulger thanked everyone involved for their work on this project. Chancellor 
Lazare then gave a brief description of merger benefits for the Schools. 

Dr. Arthur Russo then reported on the benefits to clinical operations. 

Chair Karam then reported that the Committee on Administration and Finance had met on 
March 27, 1998 and received a due diligence report from outside legal and financial consultants 
who had been retained to advise the University on the transaction. The due diligence reports 
disclosed nothing out of the ordinary course of business that would cause the Board to reconsider 
the transaction. 

General Counsel Kirby then gave a summary of the negotiations and changes in the 
transaction since the passage of the authorizing legislation in November. 

Chair Karam explained that the first item University of Massachusetts Action on the 
Transaction with Memorial Health Care, Inc., and Worcester City Campus Corporation, will 
authorize the President and Chancellor Lazare to take all actions to close the merger 
transaction. 

It was then moved, seconded and 

VOTED : That the Amended and Restated Definitive Agreement between the University 
of Massachusetts and Memorial Health Care, Inc. (Doc. T98-042) ("the 
Definitive Agreement") relating to the transfer of substantially all of the 
assets of the University clinical operations and relating to the combination 



Board of Trustees 
March 31, 1998 

among the University of Massachusetts at Worcester (clinical operations), 
Worcester City Campus Corporation, Memorial Health Care, Inc., Memorial 
Hospital, Inc., UMass Memorial Health Care, Inc., and UMass Memorial 
Medical Center, Inc., together with each of the Exhibits attached to the 
Definitive Agreement, be and they hereby are approved in or substantially in 
the form and on the terms and conditions presented at this meeting, and that 
the President is hereby authorized to execute and deliver the Definitive 
Agreement together with attached Exhibits with such changes as he in his 
discretion may approve; 

That the President and the Chancellor of the Worcester campus are and each of 
them is hereby authorized to acknowledge, approve, execute and deliver such 
other agreements, documents, instruments, filings and certificates and to take 
such other action as he or they deem necessary or desirable to effectuate the 
transactions contemplated in the Definitive Agreement and /or in Chapter 163 
of the Massachusetts Acts of 1997, including but not limited to: the transfer of 
the Hospital Trust Fund established pursuant to Section 11 of Chapter 75 of the 
General Laws and Chapter 363A of the Acts of 1977; the transfer of the Self 
Insurance Trust Fund established by this Board by vote dated June 5, 1985, as 
amended; the transfer of use of real property and facilities currently occupied or 
used by the clinical system of the Worcester campus, for a period of ninety-nine 
years; and the transfer of other properties and assets of the clinical system; 

That the due diligence review of the assets, business and financial condition of 
Memorial Health Care, Inc. and its subsidiaries, and the projected operations 
of the combined entities as presented to this Board in February, 1997 and 
updated before the Committee on Administration and Finance on March 27, 
1998, be and they hereby are approved and deemed satisfactory. 

The next item was Amendment of Self Insurance Trust Governance Document . The merger 
agreement provides that the Self Insurance Trust will stay with the University for a few 
months until a new entity can implement new coverage either through a captive vehicle, 
through self-insurance or commercial insurance. This vote will change governance committees 
to include UMass Memorial executives. It was moved, seconded and 

VOTED : WHEREAS, as authorized by Chapter 163 of the Acts of 1997 of the 
Commonwealth of Massachusetts, the University intends to transfer certain of 
the assets and operations of its Clinical Division to UMass Memorial Health 
Care, Inc. ("UMass Memorial") and/or to UMass Memorial Medical Center, Inc. 
- (the "Medical Center") pursuant to the Definitive Agreement by and among the 
University of Massachusetts, Worcester City Campus Corporation d/b/a 
UMASS Health System, Memorial Health Care, Inc., UMASS Memorial and 
the Medical Center, dated February 13, 1997, as it will be amended March 31, 
1998 (the "Amended and Restated Definitive Agreement"); 

WHEREAS, pursuant to Section 10.4 of the Amended and Restated Definitive 
Agreement, the assets of the Massachusetts Medical Center Self Insurance Trust 
(the "Self Insurance Trust"), created by this Board of Trustees pursuant to a 
Trust Agreement dated as of July 1, 1985 and as amended July 1, 1986, by and 
between the Trustees of the University of Massachusetts and the Bank of New 
England, N.A. (the "Trust Agreement"), shall remain with the University for a 
period of time following the closing of the transactions contemplated by the 
Amended and Restated Definitive Agreement; 



Board of Trustees 
March 31, 1998 

WHEREAS, to effectuate the changes to the governance of the Self Insurance 
Trust until such time as the Self Insurance Trust assets are transferred to UMass 
Memorial, as contemplated by the Amended and Restated Definitive 
Agreement, it is necessary to amend the Self Insurance Trust Governance 
Document (the "Governance Document") promulgated by this Board of Trustees 
pursuant to its authority under the Trust Agreement; 

NOW, THEREFORE, it is 

VOTED : That, in accordance with Section 10.4 of the Amended and Restated Definitive 
Agreement, the Governance Document be amended as set forth on Exhibit A 
attached hereto, and that such amended Governance Document, and the 
governance structure it describes, is hereby approved and adopted, to be 
effective upon the closing of the transaction contemplated by the Amended and 
Restated Definitive Agreement. 

FURTHER, 

VOTED : That each of the President and Chancellor of the University be and hereby is 
authorized and directed to take such actions and execute and deliver such 
documents and papers, from time to time in the name of and on behalf of the 
University, as either of them deem necessary or appropriate to implement and 
effect the full intent and purpose of the foregoing resolution. 

The next item was Amendments to Group Practice Rules and Regulations . The merger 
agreement provides that the Group Practice Plan will remain with the University and for a 
transitional period the new entity will manage the clinical operations therein until most of the 
physicians can be moved to the new entity along with the Group provider number. This vote 
amends The Group Practice Rules to reflect the negotiated agreement. It was moved, seconded 
and 

VOTED : WHEREAS the clinical division of the University of Massachusetts Worcester 
is combining with Memorial Health Care, Inc. and Worcester City Campus 
Corporation in accordance with the amended and Restated Definitive 
Agreement dated March 31, 1998; and 

WHEREAS the Group Practice Rules and Regulations must be amended to 
reflect the changes effected by the Definitive Agreement; 

NOW THEREFORE, BE IT RESOLVED the Group Practice Rules and 
Regulations are adopted substantially in the form appended hereto, with any 
modification to be approved by the President of the University. 

The next item was Worcester City Campus Corporation Member Action Appointing Board of 
Directors . General Counsel Kirby explained that the Board is the sole member of the Worcester 
City Campus Corporation which is the parent of numerous subsidiary corporations that 
primarily provide clinical operations. Most of these corporations move with the merger to the 
new entity and the parent corporation which is authorized by statute, remains with the 
University. 

She went on to report that the President has established a task force chaired by Vice 
President Chmura to look at the future role of the Worcester City Campus Corporation with 
respect to the research mission of the University, particularly the commercial applications of 
research. 



t 



Board of Trustees 
March 31, 1998 



This vote appoints the Vice Presidents, representatives of the Worcester campus and 
Trustees Dubilo and Berlandi as directors of WCCC. The Board may change or add to this 
Board at any time. 

It was moved, seconded and 

VOTED : To authorize the University of Massachusetts, acting through its Board of 
Trustees as sole member of Worcester City Campus Corporation, to hold 
meetings of said member without notice. 

VOTED : To replace the existing Board of Directors of the Worcester City Campus 
Corporation with the following persons, who, effective April 1, 1998, shall 
constitute the Directors of the Corporation: 

Peter J. Berlandi 
Selma Botman 
Joseph G. Brady 
Thomas Chmura 
Edward A. Dubilo 
James R. Julian 
Stephen W. Lenhardt 
Thomas D. Manning 
Richard J. Stanton 

Chair Karam then thanked General Counsel Kirby, Chancellor Lazare, Deputy 
Chancellors Russo and Stanton and Mr. Greene for their tremendous work. 



There being no further business to come before the Board the meeting was adjourned at 5:35 



p.m. 



Barbara F. DeVi< 






DeVico 
Secretary to the Board of Trustees 



" 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, April 1, 1998; 9:15 a.m. 

Conference Dining Room 

University of Massachusetts 

Old Westport Road 

North Dartmouth, Massachusetts 

Trustee Members Present: Chair Karam; Vice Chairs Foley and Haynes; Trustees Berlandi, Bissonnette, 
Bogan, Carpenter, Dubilo, Flores (via-telephone), Giblin, Kraft, Lewenberg, Mahoney, Murray, Naughton, 
Osterhaus, Tirrell and Tremblay 

Trustee Members Absent : Trustees Fey, Hoff, Mihos and O'Leary 

University Administration : President Bulger; Vice President and General Counsel Kirby; Chancellors 
Scott, Penney, Cressy, Hogan and Lazare 

Faculty Representatives : Professors O'Connor, Disch, DiPippo, Phelan and Cooke 

Chair Karam convened the meeting at 9:20 a.m. The first item of the agenda was, Consideration of 
Minutes of the Prior Meetings of the Board. 

It was then moved, seconded and 

VOTED: To approve the minutes of the January 7, 1998 and February 4, 1998 meetings of 
the Board. 

The next item on the agenda was the Chair's Report . Chair Karam called on Trustee Carpenter to 
give a report on activities at the Dartmouth campus. 

Trustee Carpenter reported on the goings-on in Student Government and noted the importance of the 
trend of student activists. He also mentioned that students are celebrating the addition of three new 
varsity teams and the additions and renovations to the Athletic Center and Athletic fields. He also 
reported that several athletes made the Dean's list. 

i 

Trustee Carpenter also reported on some of the activities the student organizations are involved in 
such as cultural trips, the organization of a clean-up crew where students, faculty and administrators help 
the homeless across the Fall River and New Bedford area re-locating people to local shelters providing 
food and clothing. 

Trustee Carpenter reported that the Dartmouth campus will be hosting an African/African-American 
Studies Conference April 2-3. 

Chair Karam then recognized the efforts between the Dartmouth campus and Durfee High School 
and introduced Mr. Attar and Mr. Malloy from Durfee and Professor Roger Deveau from the Department 
of Marketing/ Business Information Systems who then introduced David Abreu, Ryan Creasia, Soufiane 
Houri, Trai Nguyen, Tony Nguyen, students from Dartmouth working at Durfee on an intern basis. 



1 



* 



Board of Trustees 
April 1 1998 

The next item on the agenda was the President's Report . President Bulger reported on the success of 
the UMass/Memorial Merger and thanked everyone involved for their efforts. Under the new 
agreement, the new UMass Memorial Health Care entity will provide superb health care for people of 
Central Massachusetts and secure a future of excellence for the University medical students and 
researchers. 

President Bulger informed the Board about the University's first television ad which is attracting a 
good deal of very positive attention. The campaign which will run through May, will project to 
prospective students and their parents that the University is a place of great educational opportunity 
which provides academic excellence. He then thanked the participants in the ad for giving so generously 
of their time. He also noted that the ad provides a toll-free telephone number and a University web site. 
To date, there has been significant telephone and internet activity. 

President Bulger then reported that Brian Helgeland, a graduate of the Dartmouth campus was 
recently honored with an academy award in the category of Best Adapted Screenplay for the film "L.A. 
Confidential." 

President Bulger then announced that interest in the University's scholarship program has 
dramatically increased in the second year of the program under the coordination of Vice President 
Botman and her staff. This year's scholarships recipients will be announced at a ceremony in mid-May. 

President Bulger continued his report by commenting on the success of the Leadership Summit and 
thanked Vice President Lenhardt and his staff and Deputy Chancellor MacCormack, for organizing the 
summit. It was an enormous success and an important step in building the internal relationships needed 
to sustain quality at every level of the University. 

President Bulger then provided an update on economic development: the office of Commercial 
Ventures and Intellectual Property has helped the University attract the national top 100 in technology 
licensing income for the first time. The Amherst office announced the creation of a spin-off company 
which uses plant extracts to combat diseases. He thanked Vice President Chmura and his colleagues for 
their efforts to fulfill the University's economic development mission. 

President Bulger then announced that the Dartmouth campus was recently awarded a $400,000 grant 
from the Government of Portugal to endow the Center for Portuguese Studies and Culture. The grant, 
presented by Portugal's Foreign Minister will help fund the start-up of the Master's Degree Program in 
Portuguese Studies. 

Trustee Haynes also reported on the success of the Leadership Summit and the positive feedback he 
has received as well as willingness to advance a future agenda of the issues discussed. 

Chair Karam then introduced the Consent Agenda . It was then moved, seconded and 

VOTED : To approve the following votes listed as items # a-d on the Board Consent Agenda: 

a. Clinical Management Board Minutes, November 20, 1997 (Doc. T98-034) 

1. Clinical Management Board Minutes, October 16, 1997 

To approve the minutes of the October 16, 1997 Clinical Management Board 
meeting as recorded. 



m 



Board of Trustees 
April 1 1998 



2. Report of t he Finance Committee 

To approve the Report of the Finance Committee including the Clinical System 
Financial Report for September, 1997. 

3. Capital Plan, Clinical Division of the Medical Center 

To authorize the President or his designee to take action necessary to obtain 
financing from the Series J Pool or other appropriate vehicles of the 
Massachusetts Health and Educational Facility Authority (HEFA) not to exceed 
$45,000,000.00 for the purpose of meeting the capital and cash needs of the 
Clinical Division of the Medical Center as described in the Capital Plan reviewed 
at the June 19, 1997 Clinical Management Board Meeting as that shall be 
subsequently reviewed and revised at the January 30, 1998 Clinical Management 
Board Meeting. 

4. Credentialling Report 

To approve the Credentialling Report as recommended by the Medical Staff 
Credentials Committee, and the Hospital Executive Committee at their October, 
1997 meetings and as presented by Gerald Steinberg, M.D. to the Clinical 
Management Board. 

b. Clinical Management Board Minutes. Tanuary 30. 1998 (Doc. T98-034) 

1. Clinical Management Board Minutes. November 20. 1997 

To approve the minutes of the November 20, 1997 Clinical Management Board 
meeting as recorded. 

2. Report of the Finance Committee 

To approve the Report of the Finance Committee including the Clinical System 
Financial Reports as presented at the meeting held prior to this, January 30, 1998. 

3. American College of Surgeons for the University of Massachusetts Trauma 
Center 

To approve and send a letter of support to the American College of Surgeons for 
the University of Massachusetts Trauma Center. 

4. Credential ling Report 

To approve the Credentialling Report as recommended by the Medical Staff 
Credentials Committee at their December 8, 1997 meeting; and the Hospital 
Executive Committee at their January 22, 1998 meeting; and as presented by 
Gerald Steinberg, M.D. to the Clinical Management Board. 



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Board of Trustees 
April 1 1998 

c. Committee on Administration and Finance - March 27. 1998 

1. A pproval of Transfer of Funds from Current Unrestricted to Quasi 
Endowment. UMASS Lowell (Doc. T98-039) 

The Board of Trustees hereby designates $1 million of the Lowell Campus' 
Current Unrestricted Fund Balance as Quasi-Endowment and further authorizes 
the President or his designee to invest these funds in accordance with the Board 
of Trustees Cash Management Policy Doc. T92-031, Appendix F as amended 
October 9, 1996. 

2. FY1999 Other Student Fees (Doc. T98-027) 

In accordance with Section 1A of Chapter 75 of the General Laws, to establish 
and approve the fees for Academic Year 1998-99 as listed in Doc. T98-027. 

And further, the President shall submit budgets for all student fees for approval 
by the Board no later than June 30, 1998. 

d. Audit Committee - March 27. 1998 

•To accept the following University Audit Reports: 

1. Accounting and Operating Controls and Procedures (Management Letter), FY97 
UMASS Audit (Doc. T98-036) 

2. Agreed-Upon Procedures Reports for NCAA Compliance, FY1997 
•Intercollegiate Athletics Department (Doc. T98-029) 

•Minuteman Court Club and the Related UMASS Athletic Fund (Doc. T98-030) 

3. WFCR-FM and the Friends of WFCR, Inc. Management Letter, Annual Audit for 
FY1997, UMASS Amherst (Doc. T98-031 ) 

4. Bursar's Office Operations, UMASS Amherst (Doc. T98-035) 

5. University Auditor's Operations Report, as of March 6, 1998 (Doc. T98-037) 

Chair Karam turned to Trustee Bissonnette for the report of the Committee on Academic and 
Student Affairs . Trustee Bissonnette reported on the Authority for Academic Personnel Actions on the 
Worcester campus. This action will allow the President and the Chancellor to take any personnel actions 
that may be required, during the period following the merger until the Academic Personnel policies can 
be revised. Actions on tenure will not be included. 

It was then moved, seconded and 

VOTED: WHEREAS, the University of Massachusetts Teaching Hospital and Group Practice 

are combining with Memorial Health Care, Inc. to form UMass Memorial 
Health Care, Inc.; 

WHEREAS, such transaction will require revisions to the University of Massachusetts 
Worcester campus Academic Personnel Policy and such other policies 
that govern academic personnel policies and procedures to reflect 
changes in personnel structure; 



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Board of Trustees 
April 1 1998 

WHEREAS, the University wants to assure that faculty have ample opportunity to 
initiate and review such revisions and to exercise its primary 
responsibility in matters of faculty status, and further wishes to provide 
stability, continuity, and uninterruption in academic personnel actions 
during the post merger transition period until policy revisions have been 
approved by the Board of Trustees: 

NOW THEREFORE, BE IT RESOLVED THAT: 

The President of the University of Massachusetts and the Chancellor of 
the Worcester campus are hereby authorized by the Trustees to take any 
and all necessary academic personnel actions with the exception of the 
award of tenure from the closing of the combination of the University's 
clinical operations with Memorial Health Care until the revisions to the 
Worcester Campus Academic Personnel Policy and such other policies 
that govern academic personnel policies and procedures related to the 
transaction between the University and Memorial have been approved 
by the Board of Trustees. 

Trustee Bissonnette reported on the presentation by staff from the various campuses highlighting 
their views on Student Affairs. The Committee recognized that Student Affairs is a very important tool to 
creating a learning environment in which students can focus on their main priority. 

Trustee Bissonnette also noted Vice President Botman's presentation on Academic Qualities on 
Assessment and Development which is a component of the University's Performance Measurement 
Standards. The campuses have been asked to submit their procedures for implementing their particular 
guidelines by December, 1998. 

Chair Karam gave the report for the Committee on Administration and Finance . He began by 
reporting on the annual discussion of Financial Indicators and Peer Analysis. Vice President Lenhardt 
had reported that the University continues to make strong financial progress. 

There had also been a final diligence presentation regarding the UMASS - Memorial Health Care 
Hospital Merger. 

Chair Karam reported that this year's Student Fees were generally held stable and for the third year 
in a row, the University is charging less than it had three or four years ago. 

The first action item was Naming of the Irving S. and Betty Brudnick Institute for Mental Health 
Research, UMASS Worcester. Chair Karam expressed his delight with such a generous act. 

It was then moved, seconded and 

VOTED: Upon any necessary approvals of state officers, to name the neuroscience research 
facility, to be constructed by the University of Massachusetts Medical Center and the 
Department of Mental Health on the campus of Worcester State Hospital, the Irving S. 
and Betty Brudnick Institute for Mental Health Research, in grateful appreciation of the 
generous and significant contributions that the Rudnicks have made to the mission of the 
Medical Center. 



Board of Trustees 
April 1 1998 

The next item was A pproval of Transfer of Funds to the Worcester City Campus Corporation, 
UMASS Worcester . This action involves moving assets from one corporation to the other in preparation 
of the Merger. It was moved, seconded and 

VOTED : In accordance with section 4(a) of Chapter 163 of the Acts of 1997, to authorize the 
Treasurer of the University to transfer from funds of the clinical division of the Medical 
Center to the Worcester City Campus Corporation the sum of five million dollars 
($5,000,000.00) for the purposes of the acquisition through lease, purchase, gift or 
otherwise of the office building known as the Mid-State Office Building in Auburn, 
Massachusetts, and the One Biotech building located on Plantation Street in Worcester, 
Massachusetts, such acquisitions to support the academic and research missions of the 
University. 

The next item was Administrative Systems Project Financing . Chair Karam reported that this was 
part of the Administrative Redesign initiative and will establish an information system for the University. 
This vote approves the expenditure for the purchase of the electronic equipment. It was moved, 
seconded and 

VOTED : That the University of Massachusetts hereby declares its official intent under Treasury 
Regulations Section 1.150-2 as follows: 

That in order to temporarily finance the administrative systems project (including human 
resources, fiscal and student systems) including the replacement of hardware (including 
desk top computers), software, cabling and database management systems and, in 
anticipation of a tax exempt financing not to exceed $50 million dollars, the Treasurer is 
hereby authorized to make expenditures for the project from University current funds, 
which expenditures are to be reimbursed from the proceeds of such financing. 

Chair Karam then gave the report of the Committee of the Whole which had discussed the 1998 
Report on Annual Indicators and the Performance Targets. He thanked President Bulger and Vice 
Presidents Botman and Lenhardt for their presentation and noted that the Report was a work-in-progress. 

VOTED : To accept the 1998 Report on Annual Indicators and the Performance Targets contained 
therein, as set forth in Doc. T98-041. 



And further, 



The Board will continue to discuss the Performance Targets. 



Chair Karam then introduced Thomas Curry, Dean, College of Engineering, UMASS Dartmouth who 
made a presentation on the Cooperative Program. Dean Curry then introduced Yolander Baird, the Co- 
Op specialist, Linda Ponte, one of the Co-Op Students and Dan Murphy, who directs the Advanced 
Technology Center with the Co-Op Program. The Co-Op Program has proved to be a major success with 
a large amount of companies interested in hiring Co-Op students. Ms. Ponte then reported on her 
experience with the program and expressed her gratefulness for the opportunities it has provided. 

Chair Karam thanked Dean Curry and the Chancellor for their leadership in this area and asked all 
the campuses for the opportunity to learn about their Co-Op programs. 



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Board of Trustees 
April 1 1998 

Trustee Giblin reported on the Administrative Redesign Committee. He informed the Board that 
data is currently being collected on all of the five outcome measures which will be presented to the full 
Board in the near future. He mentioned Chancellor Hogan's work with the Information Technology 
Committee and the contract with PeopleSoft which will provide a software program linking the entire 
University. 

Trustee Giblin then commented on the success of the Leadership Summit. Deputy Chancellor 
MacCormack gave a brief report on the Summit and that evaluations are now being studied which will 
help determine the direction the University will take with goals and future activities. 

Trustee Haynes expressed the importance of providing a series of actions for following-up the 
recommendations made at the Summit. 

Trustee Bogan reported on the meeting of the Athletic Committee. The campus had heard updates 
from Amherst, Boston, Dartmouth and Lowell about their athletic activities. Mr. Marcum from the 
Amherst campus reported that Mr. Camby, former member of the Basketball team has paid the campus 
$150,000 although the funds did not go to the Athletic Department. 

Mr. Marcum also reported that the Division 1 Football issue is being studied and will come back to 
the Committee for further review. Mr. Skinner from the Lowell campus had discussed conference issues 
which are being evaluated. There had been a discussion about Women's Ice Hockey. Chancellor Cressy 
discussed the need for an ice hockey rink and that an Athletic Director should be in place on the 
Dartmouth campus by July 1st. 

Trustee Naughton gave a report of the Audit Committee and indicated that the five audit reports 
presented to the Committee had no reportable conditions or material weaknesses. All reports had been 
voted under the Consent Agenda vote. He also mentioned the limited number of Committee members at 
Audit meetings. 

Trustee Mahoney reported on Development Issues. He reported that the University is currently 
behind in its fundraising goals but that the campus will be working diligently over the next several 
months to reach their goals. He also reported that the Board has been sent a list of companies that the 
University would like to establish relationships with in a fundraising capacity. 

Chancellor Cressy then reported on the great job the faculty have been doing with increasing the 
number of grants and contracts on campus. He also acknowledged Professor James Sears who teamed up 
with several professors and students landscaping the campus with 25 new gardens, a new rock well and a 
new line of trees on the Centennial By-Way. 

Under Other Business. Chair Karam asked for Trustee Foley's comments on Honorary Degree 
Procedures. Trustee Foley reported that he was satisfied with the memorandum sent from General 
Counsel Kirby which explained the procedures. 

Chair Karam then asked for a motion to go into Executive Session to consider Awards of Tenure, 
UMASS Amherst, Boston. Worcester Honorary Degrees, UMASS Worcester, the Haidak Chair, 
UMASS Worcester and Collective Bargaining Issues. He indicated that the Board would not reconvene 
in open session. 



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Board of Trustees 
April 1 1998 

Chair Karam voted for a motion as did Vice Chairs Foley and Haynes, and Trustees Berlandi, 
Bissonnette, Bogan, Dubilo, Giblin, Kraft, Lewenberg, Mahoney, Naughton, Osterhaus and Tirrell. 

The time was 10:25 a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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f 



UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, June 3, 1998; 9:15 a.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Trustees and Trustee Staff : Chair Karam; Vice Chairs Foley and Haynes; Trustees Berlandi, 
Bissonnette, Bogan, Carpenter, Dubilo, Fey, Flores, Giblin, Hoff, Kraft, Mahoney, Mihos, 
Murray, Naughton, Osterhaus, Tirrell and Tremblay 

Trustees Absent : Trustees Lewenberg and O'Leary 

University Administration : President Bulger, Interim General Counsel O'Malley, Chancellors 
Scott, Penney, Cressy, Hogan and Lazare; Vice Presidents Botman, Chmura, Julian and 
Lenhardt 

Faculty Representatives : Professors O'Connor, Gibbs, Phelan and Cooke 

Guest : Mr. Goodhue, President, UM ASS Amherst Alumni Association 

Chair Karam convened the meeting at 9:17 a.m. The first item on the agenda was 
Consideration of the Minutes of the previous meetings of the Board. Without discussion, it was 
moved, seconded and 

VOTED : To approve the minutes of the March 31, and April 1, 1998 meetings of the 
Board. 

The next item on the agenda was the Chair's Report . Chair Karam first recognized the 
President and his staff, and the Chancellors for the work being done to enhance the academic 
reputation of the University in the minds of students, parents, the business community, Beacon 
Hill and the major media of Massachusetts. 

Chair Karam continued his report by commenting on the advertising campaign which has 
been a major success and mentioned future plans to air radio spots. The Boston Globe and 
Channel 5 have both attributed the growth in the University's Scholars Program, in part, to 
the ad campaign and the President's visits to high schools. Enrollments numbers are up as well 
as private and public financial support. 

President Bulger thanked the Board and commended Mr. Robert Connolly, Associate Vice 
President for University Relations for his work on the ad campaign as well as the many staff 
members working together as a team for the good of the University. 

Chair Karam recognized Mr. Robert Goodhue, President of the Alumni Association at the 
Amherst Campus. Following the presentation on the Association's Twenty- Year Strategic Plan, 
Mr. Goodhue commended Chair Karam and the entire Board for their focus on the best interests 
of the University. Mr. Goodhue noted the dedication and work of Mr. Feudo, Associate Vice 
Chancellor for University Advancement, and the support of Chancellor Scott. 



Board of Trustees 
June 3, 1998 

Chair Karam then introduced the in-coming Student Trustees: Ms. Eleanor Court from the 
Amherst campus, Mr. Chad Molnar from the Boston campus and Mr. Terrence Dolan from 
Dartmouth. He then recognized the out-going Student Trustees: Trustees Brian Tirrell, Michael 
Murray and Sean Carpenter, and presented them with UMASS Chairs. He thanked them for 
their work on the Board and wished them success for the future. Chair Karam announced that 
Keith Tremblay and Kerri Osterhaus have been re-elected for another term. 

The next item on the agenda was the President's Report . President Bulger reported that the 
next University Scholarship Gala would be held on September 24; Mr. William Weld, Mr. 
Peter Lynch, and Mr. William Cornell will serve as co-Chairmen. Mr. Rick Pitino, a graduate 
of the Amherst campus and coach of the Boston Celtics, will receive the Presidential medal at 
the event. Several faculty members will be honored that night after spending the day in high 
schools across Massachusetts demonstrating the power of learning. 

President Bulger announced that the University Scholars ceremony will take place on June 9 
at the State House. The University has awarded 130 four-year scholarships to graduates who 
ranked first and second in their high school classes. He also noted that preliminary enrollment 
data is very encouraging. 

President Bulger continued his report by announcing the formation of a system-wide task 
force which will explore the need for a University Research Corporation. Vice President 
Chmura will Chair with Vice Chancellor Bresnick; Trustees Berlandi and Dubilo and 
representatives from the campuses serving as members of the task force. 

On May 18th, a conference took place at the John F. Kennedy Library between entrepreneurs 
from Israel and Ireland to discuss the prospects of doing business in this country. 

President Bulger then reported on recent accomplishments by faculty members, staff and 
friends of the University: Professor Nancy Folbre from the Amherst campus has been awarded a 
$280,000 five year scholarship by the MacArthur Foundation; Dr. Bernard Harleston from the 
Boston campus received an honorary degree from Tufts University; former Trustee Ogretta 
McNeil received an honorary degree from Clark University; Dr. Cora Marrett, Provost, UMASS 
Amherst and Dr. Lynn Margulis from Amherst were elected as members of the American 
Academy of Arts and Sciences; Provost Glynn from the Boston campus has recently accepted the 
position of acting President of John Carroll University; Richard Lyons has recently been 
selected as Provost at the Boston campus. 

President Bulger then reported that the recent television add featuring Mr. Bill Cosby has 
won a Telly Award for outstanding production. He then thanks Mr. Robert Connolly for his 
work in this area. 

Chair Karam then introduced the Consent Agenda . It was moved, seconded and 

VOTED : To approve the following votes listed as items # a-b on the Board Consent 
Agenda: 

a. Constitution of the Student Government Association, UMASS Boston (Doc. T98- 
Q59i 

To approve the Constitution of the Student Government Association, University 
of Massachusetts Boston, as contained in Doc. T98-059. Further, to rescind the 
Constitution of the Student Senate in Doc. T84-118. 



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Board of Trustees 
June 3, 1998 

b. FY 1999 Fee-Based and Revenue-Based Budgets (Doc. T98-047) 

To approve the FY 1999 Fee-Based Budgets at the Amherst, Boston, Dartmouth, 
Lowell, and Worcester campuses, and the budgets for the FY 1999 Revenue- 
Based Budgets at the Amherst, Boston, Dartmouth, Lowell, and Worcester 
campuses, and for Central Administrative Services, as described in Doc. T98- 
047, and further, to approve other changes in the Statements of Trust as 
outlined in the executive summary. 

Chair Karam turned to Trustee Bissonnette for the report of the Committee on Academic 
and Student Affairs . Trustee Bissonnette first reported on the A ppointment as Distinguished 
Professor, UMASS Amherst . 

It was moved, seconded and 

VOTED : To concur with the President in the appointment of Donald F. Towsley as 
Distinguished Professor at the University of Massachusetts Amherst. (Doc. 
T98-051) 

The next item was Undergraduate Financial Aid Policy. Chair Karam congratulated the 
campuses and their Financial Aid Officers for their dedication and work with the issues 
surrounding unmet need. It was moved, seconded and 

VOTED : To adopt the Policy on Undergraduate Financial Aid as contained in Doc. T98- 
050. 

Trustee Fey gave the report for the Committee on Administration and Finance . The first 
item was Delegation of Authority to Chancellors to Establish New Endowment Funds in 
Amounts Less than $500,000. It was moved, seconded and 

VOTED : To delegate to the Chancellors of the University of Massachusetts the 
authority to establish endowment funds for the campuses consisting of principal 
amounts less than $500,000; Chancellors shall request the University of 
Massachusetts Foundation to manage the investment of those endowments on 
behalf of the University. 

Future requests for the establishment of such endowment funds of $500,000 or 
greater will continue to be presented to the Board of Trustees for acceptance. 

The next item was A pproval of the Establishment of New Endowment Funds, UMASS 
Lowell . 

It was moved, seconded and 

VOTED : In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish the following University of Massachusetts endowments at the Lowell 
campus, and to authorize the President or his designee to request the University 
of Massachusetts Foundation to manage the investment of those endowments on 
behalf of the University. 

Francis College of Engineering Scholarship Fund 
College Education Centennial Scholarship Fund 
Robert Griffin Memorial Scholarship Fund 
Gary & Sally Mucica Fund 



Board of Trustees 
June 3, 1998 

Richardson/Bedell Scholarship Fund 

Robert S. Loya Memorial Scholarship Fund 

Paul Gayzagian Memorial Scholarship Fund 

Sukant & Susan Tripathy Fund 

Donahue Fund 

Unitas Scholarship Fund 

Joseph A. Priestley Sr. Scholarship Fund 

Leo Montagna Scholarship Fund 

The next item was A pproval of the Establishment of an Endowed Chair in Basic Research, 
UMASS Worcester . 

It was moved, seconded and 

VOTED : In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an endowed chair in basic research at the University of 
Massachusetts Worcester to be known as the George F. Booth Chair. 

The next item was A pproval of the Establishment of an Endowed Professorship in Clinical 
Research, UMASS Worcester. 

It was moved, seconded and 

VOTED : In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an endowed professorship in clinical research at the University of 
Massachusetts Worcester to be known as the David J. Freelander Memorial 
Professorship in AIDS Research. 

Trustee Giblin gave the report for the Administrative Redesign Committee . Final 
recommendations are due at the August Board meeting concerning technology implementation by 
Chancellor Hogan and his Committee. Preliminary results from the satisfaction surveys have 
been received from the faculty; the student results are in progress. An Administrative Redesign 
Committee meeting has been scheduled for next week which will include discussion about the 
future mission of ARD initiatives. 

Chair Karam announces the membership for this year's Nominating Committee: William 
Giblin, Chair and Trustees Bissonnette, Fey, Flores and Mihos. Their report will be presented 
to the Board in August. 

Chair Karam turned to Trustees Hoff and Mahoney for the report of the Development 
Committee . Trustee Mahoney congratulated the Development Officers and the Chancellors for 
this year's fundraising efforts. Preliminary reports indicate a figure of $62 million dollars 
raised in total fundraising. 

Trustee Hoff announces the Development Committee will now meet annually to chart and 
plan policies for the University's development initiatives. Trustee Mahoney, Chair of the 
UMASS Foundation will organize a Development Subcommittee to be chaired by Trustee Hoff. 

Trustee Mahoney reminded the Board that each Trustee had received a list of possible 
donors to call about their gift-giving potential in anticipation of the September, 1998 
Scholarship Gala. 

Trustee Foley then thanked the Chancellors and their respective campuses for the 
outstanding efforts displayed at this year's Commencements. 



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Board of Trustees 
June 3, 1998 



Chair Karam then asked for a motion to go into Executive Session to discuss Appointment 
with Tenure. University of Massachusetts Worcester and Awards of Tenure. University of 
Massachusetts Amherst, Boston, Worcester and Collective Bargaining . He indicated that the 
Board would not reconvene in open session. 

Chair Karam voted for a motion as did Vice Chairs Foley and Haynes, and Trustees 
Berlandi, Bissonnette, Bogan, Dubilo, Fey, Flores, Giblin, Hoff, Kraft, Mahoney, Mihos, 
Naughton, Osterhaus and Tirrell 



The time was 10:15 a.m. 



( 

Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST* BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, August 5, 1998; 9:15 a.m. 

Fisher Recital Hall/Durgin Hall 

South Campus 

University of Massachusetts 

Lowell, Massachusetts 

Trustees and Trustees Staff : Chair Karam; Vice Chairs Foley and Haynes; Trustees Berlandi, 
Bissonnette, Bogan, Court, Dolan, Dubilo, Fey, Flores, Giblin, Hoff, Lewenberg, Mihos, Molnar, 
Naughton, Osterhaus and Tremblay 

Trustees Absent : Trustees Kraft, Mahoney and O'Leary 

University Administration : President Bulger, Interim University Counsel O'Malley; 
Chancellors Scott, Penney, Cressy, Hogan and Lazare; Vice Presidents Botman, Chmura, Julian 
and Lenhardt 

Faculty Representatives : Professors O'Connor, Disch, DiPippo, Phelan and Cooke 

Chair Karam convened the meeting at 9:15 a.m. The first item on the agenda was 
Consideration of the Minutes of the Previous Meeting of the Board . Without discussion, it was 
moved, seconded and 

VOTED : To approve the minutes of the June 3, 1998 meeting of the Board. 

The next item on the agenda was the Chair's Report . Chair Karam began by asking Trustee 
Tremblay to report on activities on the Lowell campus. 

Chair Karam then introduced newly-elected Student Trustees, Eleanor Court from the 
Amherst campus, Chad Molnar from the Boston campus and Terrence Dolan from the Dartmouth 
campus. Keith Tremblay from the Lowell campus and Kerri Osterhaus from the Worcester 
campus were re-elected for a second term. 

Chair Karam reported that he had recently assigned Trustees Fey and Giblin and Dr. Jon 
Westling to conduct a Presidential Review on President Bulger. The President's job performance 
was met with high praise and the Board looks forward to the President continuing his work 
promoting the University for a very long time. President Bulger expressed his pleasure serving 
the University. 

The next item on the agenda was the President's Report . President Bulger first gave a 
budget update. For the third year in succession, the University has received a significant 
increase in state support; the Legislature has approved a $20.6 million increase in the budget 
including special funding for the Commonwealth Honors College. On Friday, the Legislature 
approved a supplemental budget that contained $11 million for public higher education 
incentive program under which the state provides $1 for every $2 from private sources, $12 
million for the Advanced Technology Center in Fall River, and funds to help the University 
deal with the year 2000 computer issues. 



(C 



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Board of Trustees 
August 5, 1998 

President Bulger continued his report by announcing the success of the completed 
negotiations of most of the contracts that expired on June 30. People on both sides of the table 
brought their expertise and diligence forward which set the stage for a fair and respectful 
negotiating process. President Bulger then recognized Roy Milbury, Director of Human 
Resources and his management team for their work throughout this process. He also announced 
that a commitment to a meaningful post-tenure process has been made. 

President Bulger reported that he and Vice President Botman had convened the 
Chancellors, Provosts and education school deans to engage in a serious discussion about how to 
educate the University's students. He reported that he has asked for each campus to assess its 
writing requirements in the general education curriculum and departmental courses. This matter 
will be on the agenda of the Committee on Academic and Student Affairs in September. 

President Bulger reported that the University is beginning the transition to a new logo 
which has been distributed. The logo was created by a team of communications professionals on 
the Amherst campus. The final design was submitted by Steve Robbins, an alumnus of the 
University. There is now a University-wide logo which will establish a fresh visual identity 
for the University. Communications staff members from the President's Office and each campus 
will meet to discuss the details of implementing the new logo. 

President Bulger announced that a signing ceremony will take place following today's 
meeting which will link the Boston and Lowell campuses together in collaboration to offer 
Engineering education to Boston students. 

The President then announced that the University has entered an agreement with the 
University of Ulster to sponsor an international conference at Magee College in Northern 
Ireland next year. The conference will focus on the economic issues facing societies as they 
emerge from periods of conflict. An institute will be established to oversee the growing 
relationship with the University of Ulster and Magee College. 

The University has also agreed to sponsor the Third Annual Conference on Technology and 
Investment Opportunities from Israel, Ireland and Northern Ireland. This conference will take 
place next May at the JFK Library. President Bulger thanked Susan Kelly and Matthew 
Morrissey from the President's Office for their work with this Conference. 

It was then announced that Thomas Manning, Vice Chancellor from the Worcester campus 
has been selected as recipient of the Manuel Carballo Governor's Award for Excellence in Public 
Service. Mr. Manning is one of ten individuals that will be honored on October 8 at a dinner at 
the Sheraton Boston Hotel. 

i 

Chair Karam then introduced the Consent Agenda . It was moved, seconded and 

VOTED : To approve the following votes listed as items #a-b on the Board Consent 
Agenda: 

a. Committee on Administration and Finance -July 29, 1998 

1. Approval of Change in Parking Regulations, UMASS Amherst 

To amend the Parking Regulations for the Amherst campus, as 
contained in Doc. T97-073, as amended, by adopting the changes thereto 
signified in Doc. T98-085. 



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Board of Trustees 
August 5, 1998 

b. Audit Committee - August 4. 1998 

•To accept the following University Audit Reports: 

1 . Emergency Student Loans, UMASS Amherst 

2. Departmental Gift Accounts, Follow-Up, UMASS Amherst 

3. Operating Support Funds Checking Accounts, UMASS Amherst 

4. Purchase Card Implementation Review, UMASS Dartmouth 

5. Purchasing Construction Contracts, UMASS Dartmouth 

6. University Auditor's Office Operations Report as of 7/17/98 

7. Audited Financial Statements, FY97 University Health Services, 
UMASS Amherst 

8. Management Letter, FY97 Audit, University of Massachusetts Health 
Services, UMASS Amherst 

The next item on the agenda was the report of the Committee on Academic and Student 
Affairs. Trustee Bissonnette reported that the Committee had considered two items before 
entering executive session to consider tenure cases: Appointment of Professor Anna Nagurney as 
the John F. Smith Professor of Operations Management, UMASS Amherst and A pproval of the 
Establishment of the Constantine Gilgut Professorship in Plant Biology and the Appointment of 
Professor Peter Hepler as the First Gilgut Professor, University of Massachusetts Amherst . 

It was moved, seconded and 

VOTED : To concur with the President in the appointment of Anna Nagurney as the John 
F. Smith Professor of Operations Management at the University of 
Massachusetts Amherst. 

And, 

VOTED : To establish an endowed professorship in plant biology at the University of 
Massachusetts Amherst to be known as the Constantine Gilgut Professorship in 
Plant Biology, as set forth in the Fund Agreement dated April 4, 1998 between 
Patricia and Weldon Johnson, the University of Massachusetts and the 
University of Massachusetts Foundation, Inc. (Doc. T98-088); and further, to 
appoint Professor Peter Hepler, Director of the Plant Biology Program, as the 
first Gilgut Professor. 

Chancellor Scott was asked to elaborate on the details of the endowed professorship: the 
Gilgut Professorship is an endowed professorship established to honor nearly fifty years of 
teaching, research and outreach by retired Professor Constantine Gilgut which will be funded 
by a major donation of $1.0 million from Dr. Gilgut's family. 

Trustee Bissonnette concluded her report by reaffirming the Committee's intention to discuss 
the teacher certification issues at the next meeting of the Committee. 



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Board of Trustees 
August 5, 1998 

The next item was the report of the Committee on Administration and Finance. Trustee Fey 
reported that the following items had been approved by the Committee on July 29: Fiscal Year 
1999 Allocation of State Funds, Acceptance of an Endowment for the Establishment of the 
Constantine Gilgut Professorship in Plant Biology, UMASS Amherst, Request for University of 
Massachusetts Building Authority to Pursue License Agreement, UMASS Lowell, A pproval of 



Conveyance of Land to the University of Massachusetts Building Authority for the Earl P. 
Charlton College of Business and Industry Textile Technology Building, UMASS Dartmouth,, 
Approval of the Lease of Land for Construction of a Building, UMASS Amherst 

It was moved, seconded and 



VOTED: 



And, 

VOTED : 



m 



And further, 
VOTED ; 



% 



To direct the President to develop an allocation plan for the amount 
appropriated for the University in Line Item 7100-0200 of the state 
appropriation act for fiscal year 1999, and to notify the Board of Trustees of 
said plan within 40 days of the passage of said appropriation act, and the 
House and Senate Committees on Ways and Means within 45 days of the 
passage of said act. 



In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
accept the gift from Patricia and Weldon Johnson for an endowed professorship 
in plant biology at the University of Massachusetts Amherst to be known as the 
Constantine Gilgut Professorship in Plant Biology as set forth in the Fund 
Agreement dated April 4, 1998 between Patricia and Weldon Johnson, the 
University of Massachusetts and the University of Massachusetts Foundation, 
Inc. (Doc. T98-072); and further, to authorize the President or his designee to 
request the UMASS Foundation to manage the investment of this endowment on 
behalf of the University. 



WHEREAS: University of Massachusetts Building Authority (the 
"Authority") is authorized by Chapter 773 of the Acts of 1960, as amended, 
among other things, to provide dormitories, dining commons and other buildings 
and structures for the use of the University of Massachusetts (the 
"University"), its students, staff and their dependents, as well as research 
organizations and other entities related to the University, and to initiate 
projects for such purposes upon written request made by authority of the Board 
of Trustees (the "Trustees") of the University; and 

WHEREAS: the Trustees and the Authority, or their predecessors, have 
entered into a Restated Contract for State Financial Assistance and Services as 
authorized by said Chapter 773, and by Chapter 557 of the Acts of 1961 and 
Chapter 267 of the Acts of 1995, for certain projects at the Lowell campus as 
provided therein, and among such projects was the acquisition of real property 
and the construction of certain parking lots for the residence halls constructed 
by the Authority; and 

WHEREAS: in the judgment of the Trustees it is in the best interests of the 
University, its students, staff and their dependents and said organizations that 
the Authority enter into the license agreement described below; 



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NOW, THEREFORE, BE IT RESOLVED THAT: 

1. The President of the University be and he hereby is authorized in the 
name and on behalf of the Trustees to make a written request of the Authority 
that the Authority enter into a License Agreement with the Lowell Spinners 
Baseball Team (doing business as Diamond Action, Inc. - hereinafter "Lowell 
Spinners") to allow the Lowell Spinners to invite patrons of their baseball 
games to park their automobiles in specified residence hall parking lots owned 
by the Authority, said License Agreement to be subject to approval by the 
Chancellor of the Lowell campus and approved as to form by University legal 
counsel. 

2. The President of the University and all other officers of the University 
be and they are and each acting singly is authorized and directed to do such 
other things and to take such other action as to the officer or officers so acting 
shall, as conclusively evidenced by their taking the action hereby authorized, 
deem necessary or desirable to be done or taken to carry into effect the matters 
hereby authorized. 



And, 



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VOTED : WHEREAS: the Board of Trustees ("Trustees") of the University of 
Massachusetts ("University"), by unanimous vote on October 8, 1997, BOT Doc. 
T97-090, authorized the President of the University ("the President"), pursuant 
to the authority vested in the Trustees pursuant to Chapter 773 of the Acts of 
1960, as amended, to request that the University of Massachusetts Building 
Authority ("Authority") initiate a project consisting of the renovation of the 
Textile Science Building ("the Building") at the University of Massachusetts 
Dartmouth for use as the Earle P. Charlton College of Business and Industry 
("the Project"); and 

WHEREAS: the Trustees are authorized by said Chapter 773 to convey to the 
Authority, and the Authority is authorized by said Chapter 773 to acquire 
from the Commonwealth, real and personal property, by sale, lease or 
otherwise, with or without consideration; and 

WHEREAS: in the judgment of the Trustees it is in the best interests of the 
University, and necessary for the expedient completion of the Project, to convey 
to the Authority the Building and the land on which it sits for such time as is 
necessary to effectuate the Project; 

NOW, THEREFORE, BE IT RESOLVED THAT: 

1. the President be and hereby is authorized and directed in the name of 

and on behalf of the Trustees to convey to the Authority, by grant and without 
consideration, the real property identified as Lot #19 on the Town of 
Dartmouth Reference Map #49, and any building located thereon, subject to 
approval by the Governor of the Commonwealth of Massachusetts, under such 
terms as are determined by the President to be reasonable, which shall include 
a provision providing for the reversion of said property to the University ten 
years from the date of such conveyance or, if deemed advisable by the 
Authority, such other date reasonably following the date upon which all bonds 
issued by the Authority in support of the Project have been paid in full. 






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2. the President and all other officers of the University be and they 

hereby are and each acting singly is authorized and directed to request the 
Governor to approve in writing said conveyance and to do such things and to 
take other action as the officer and officers so acting shall, as conclusively 
evidenced by their taking action hereby authorized, deem necessary or 
desirable to be done or taken to carry into effect the matters hereby authorized. 



And further, 



VOTED : 






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WHEREAS: the University of Massachusetts Building Authority ("the 
Authority") is authorized by Chapter 773 of the Acts of I960, as amended ("the 
Act"), among other things, to provide dormitories, dining commons and other 
buildings and structures for the use of the University of Massachusetts ("the 
University"), its students, staff and their dependents and certain organizations 
related to the University and to initiate projects for such purposes upon written 
request made by authority of the Trustees of the University ("the Trustees") 
and upon written approval from the Commissioner of Administration; and 

WHEREAS: the Trustees are authorized by said Chapter 773 to convey to the 
Authority, and the Authority is authorized by said Chapter 773 to acquire 
from the Commonwealth, real and personal property, by sale, lease or 
otherwise, with or without consideration; and 

WHEREAS: in the judgment of the Trustees it is in the best interests of the 
University to lease to the Authority a parcel of land sufficient for the 
construction of a building at the University of Massachusetts Amherst, and that 
said lease is necessary for the expedient construction of said building; 

NOW, THEREFORE, BE IT RESOLVED THAT: 

1. the amendment of the Lease (Amherst and Hadley Property) dated as 

of April 1, 1984, as amended, by and between The Commonwealth of 
Massachusetts, acting by the Trustees of the University of Massachusetts, and 
University of Massachusetts Building Authority ("the Authority"), and the 
leasing by the Commonwealth to the Authority of a parcel of land, owned by 
the Commonwealth in the Town of Amherst and adjacent to the University of 
Massachusetts Amherst School of Management Building, of a sufficient size and 
location, to be determined by the President subject to the approval of the 
Trustees, for the construction of a new structure for the School of Management, 
all as provided in a form of Amendment to Lease (Amherst and Hadley 
' Property) to be presented to the Trustees, be and the same hereby are 

authorized and approved, subject to such minor changes or insertions in and 
omissions from said form of Amendment to Lease as may be approved by the 
Trustees or a majority thereof and by the Chairman or Vice Chairman of the 
Authority; the Trustees or a majority thereof be and hereby are authorized, in 
the name and on behalf of the Commonwealth, to sign, seal with the common 
seal of the University and of the Trustees, acknowledge and deliver said 
Amendment of Lease (Amherst and Hadley property) in or substantially in the 
form presented to this meeting; the execution of said Lease (Amherst and 
Hadley Property) by the Trustees or a majority thereof shall be conclusive 
evidence (a) of the approval of any such minor change, insertion or omission and 
the authorization of the same and (b) that the form of Amendment to Lease 
(with approved Hadley property) so executed (with approved changes, if any) 
is as hereby authorized and approved; and the recording of said Amendment to 









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August 5, 1998 

Lease (Amherst and Hadley Property) or a notice thereof be and the same 
hereby is authorized. 

2. the President and all other officers of the University be and they 

hereby are and each acting singly is authorized and directed to request the 
Governor to approve in writing said lease and to do such things and to take 
other action as the officer and officers so acting shall, as conclusively 
evidenced by their taking action hereby authorized, deem necessary or 
desirable to be done or taken to carry into effect the matters hereby authorized. 

Trustee Fey noted the excellent job by Vice President Lenhardt and his staff outlining the 
deferred maintenance projects. 

Trustee Foley requested an inventory of University properties be an item for discussion in 
the near future. 

The next item was the report of the Administrative Redesign Committee . Trustee Giblin 
reported that redesign issues continue to be addressed and that a full report had been presented 
at yesterday's meeting of the Committee of the Whole. 

The next item was the report of the Audit Committee . Trustee Naughton reported that the 
action items had come under the Consent Agenda and noted the work involved in the audit 
process. 

The next item was the report of the Committee of the Whole . Chair Karam reported that 
there had been a lively discussion surrounding the Ad Hoc Committee reports which had been 
commissioned from the last Trustee Retreat. In summary, the Committee had agreed that the 
Board and Committee schedule would change from six meetings a year to four with at least one 
Retreat. Changes to the By-Laws would be on the October Board agenda. The revised meeting 
format would be in place for eighteen months at which time the Board will review its 
effectiveness. The Audit Committee would merge with the Administration and Finance 
Committee and a Vice Chair would be appointed to concentrate on audit issues. The Athletic 
Committee will merger with the Academic and Student Affairs Committee with a Vice Chair 
to focus on athletic issues. 

The proposal to merge the Development Committee with the Investment Committee would 
be studied further before a final recommendation. Trustee Giblin will reconvene the 
Nominating Committee to study Trustee Governance issues and the formal role of Trustee 
Orientation. A member of the President's Office staff will be assigned to assist with Trustee 
Orientation issues. Vice President Chmura was commended for his report in this regard. 

Trustee Hoff, Chair of the Development Committee reported that the Lowell and 
Worcester campuses have had a very successful year with their fundraising activities and 
have exceeded their goals. A report on all of the campuses will be presented in October. 
Trustee Hoff also reported that fifty tables have been sold for the second annual Gala event 
scheduled for September 24. Once again, this event is expected to raise scholarship funds as 
well as celebrate the success of the University. 

Trustee Flores then reported for the Committee on Personnel and Diversity . Currently the 
Committee is involved in a tenure hearing which is expected to bring a recommendation to the 
full Board by the end of the year. He also reported that a new policy is being developed that 
will handle such cases in the future. 



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Chair Karam thanked Trustee Flores for his previous work on infrastructure issues that 
resulted in the current Capital Plan. 

The next item was the Department of Defense Exclusion List . It was moved, seconded and 

VOTED : WHEREAS, current Department of Defense Regulations contain a provision 
making it mandatory that the Chairman of the Board, the President, the 
Secretary, and the designated Facility Security Officer meet the personnel 
clearance requirements established for a contractor's facility clearance; and 

WHEREAS, said Department of Defense Regulations permit the exclusion from 
the personnel clearance requirements of certain members of the Board of 
Trustees and other officers, provided that this action is recorded in the minutes. 

NOW, THEREFORE, BE IT DECLARED that the Chairman of the Board, the 
President, the Secretary and the designated Facility Security Officer at the 
present time do possess, or will be processed for, the required security clearance; 
and 

BE IT RESOLVED that in the future, when any individual enters upon any 
duties as Chairman of the Board, the President, the Secretary or the 
designated Facility Security Officer, such individual shall immediately make 
application for the required security clearance; and 

BE IT RESOLVED FURTHER that the following members of the Board of 
Trustees and other officers shall not have, and can be effectively excluded from 
access to all classified information in the possession of the corporation and do 
not occupy positions that would enable them to affect adversely policies or 
practices in the performance of classified contracts for the Department of 
Defense or the User Agencies of its Industrial Security Program: 

NAME TITLE 

Peter J. Berlandi Trustee 

Diane E. Bissonnette Trustee 

Daniel E. Bogan Trustee 

Eleanor Court Trustee 

Terrence A. Dolan Trustee 

Edward A. Dubilo Trustee 

Grace K. Fey Trustee 

Heriberto Flores Trustee 

Michael T. Foley, M.D. Trustee 

William Giblin Trustee 

Robert J. Haynes Trustee 

Charles Hoff Trustee 

Myra Kraft Trustee 

Peter K. Lewenberg Trustee 

Robert M. Mahoney Trustee 

Christy P. Mihos Trustee 

Chad Molnar Trustee 

John Naughton Trustee 

James F. O'Leary Trustee 

Kerri Osterhaus Trustee 

Keith Tremblay Trustee 



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The next item was the report of the Nominating Committee . Trustee Giblin reported that 
the members of the Committee had canvassed the full Board about the slate of officers and 
concluded the current membership which has provided strong leadership should continue. 

It was moved, seconded and 

VOTED : To confirm and approve the Officers and Committee Chairs of the Board set 
forth in Doc. T98-066, all to serve until the next annual meeting of the Board. 

President Bulger then announced his intention to sign the agreement between Boston and 
Lowell linking the two campuses to an engineering program for Boston students. Students from 
the Boston campus will now have access to a four-year engineering program. The first three 
years may be completed on the Boston campus before moving to the Lowell campus for the fourth 
year of the curriculum. 

President Bulger applauded the work of the Chancellors, the Deans and the faculty from 
Lowell and Boston. Chancellors Penney and Hogan offer remarks about the historic agreement. 

Trustee Haynes then reported that the Ad Hoc Committee on Campus Assignments decided 
against assigning Board members to specific campuses and that Trustees should take 
responsibility for visiting the campuses. 

Chair Karam then asked for a motion to go into Executive Session to discuss Transfer of 
Tenure, UMASS Amherst . Appointment with Tenure, UMASS Boston . Awards of Tenure. 
UMASS Amherst, Boston, Dartmouth. Lowell, Honorary Degrees. UMASS Dartmouth and 
Collective Bargaining . He indicated that the Board would not reconvene in open session. 

It was moved, seconded and 

VOTED : To enter into Executive Session for the purpose of considering Transfer of Tenure, 
UMASS Amherst, Appointment with Tenure, UMASS Boston, Awards of 
Tenure, UMASS Amherst, Boston, Dartmouth, Lowell, Honorary Degrees, 
UMASS Dartmouth and Collective Bargaining. 

Chair Karam voted for a motion as did Vice Chairs Foley and Haynes; Trustees Berlandi, 
Bogan, Dolan, Dubilo, Fey, Hores, Giblin, Hoff, Lewenberg, Mihos, Molnar and Naughton. The 
time was 10:10 a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, October 7, 1998; 9:15 a.m. 

V.I.P. Room - Third Floor 

Mullins Center 

University of Massachusetts 

Amherst, Massachusetts 

Trustees Present : Chair Karam; Trustees Bissonnette, Court, Dolan, Dubilo, Fey, Flores, Foley, 
Giblin, Hoff, Kraft, Mahoney, Mihos, Molnar, Naughton and O'Leary 

Trustees Absent : Trustees Berlandi, Bogan, Haynes, Lewenberg, Osterhaus and Tremblay 

University Administration : Interim University Counsel O'Malley; Chancellors Cressy, Hogan, 
Lazare and Penney; Deputy Chancellor Williams; Vice Presidents Botman, Chmura, Julian and 
Lenhardt 

Faculty Representatives : Professors O'Connor, Disch, DiPippo and Phelan 

Chair Karam convened the meeting at 9:20 a.m. 

In Chancellor Scott's absence, Deputy Chancellor Williams reported on the gift package 
from the Amherst campus to each member of the Board featuring items inscribed with the new 
UMASS logo. 

The first item on the agenda was Consideration of the Minutes of the previous meeting of 
the Board . Without discussion, it was moved, seconded and 

VOTED : To approve the minutes of the August 5, 1998 meeting of the Board 

The next item on the agenda was the Chair's Report . Chair Karam first reported on 
Professor Roger Porter, Professor Emeritus and the first Department Head of Polymer Science 
and Engineering on the Amherst campus, who recently passed away. Professor Porter had 
served on the Search Committee for the Amherst Chancellor and had been an outstanding 
scientist. Chair Karam then asked for a moment of silence in honor of Professor Roger Porter. 

Chair Karam then requested the Board vote to suspend the rules for the purpose of 
approving the Establishment of an Endowed Chair in Cancer Research, UMASS Worcester . 

It was moved, seconded and 

VOTED : To suspend the rules for the purpose of voting for an establishment of an 
Endowed Chair at the University of Massachusetts Worcester under the consent 
agenda. 



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Chair Karam then introduced the Consent Agenda and reported on the Amendments to the 
Executive Compensation Policy . This item will authorize the President to review the current 
policy on executive compensation and evaluation of senior administrators and propose 
amendments to the Board if necessary. Results of any of these actions will be reported to the 
Board. 

It was moved, seconded and 

VOTED : To approve the following votes listed as items #a-c on the Board Consent 
Agenda: 

a. Committee on Academ ic and St udent Affa irs - September 29. 1998 

1. Policy for Responding to Allegations of Scientific Misconduct and 
Whistleblower's Bill of Rights. UMASS Worcester (Doc. T98-093) 

To adopt the Policy for Responding to Allegations of Scientific 
Misconduct and the Whistleblower's Bill of Rights as contained in Doc. 
T98-093. 

Further, to rescind the Scientific Misconduct Policy in Doc. T91-008. 

b. Committee on Administration and Finance - October 1. 1998 

1. Amendments to the Executive C ompensatio n Policy (Doc. T98-077) 

To authorize the President to review the Trustee policies on Executive 
Compensation and Evaluation of Senior Administrators and to propose 
any amendments to the Board that he deems necessary or desirable. 

To authorize the President of the University, from time to time, to 
establish the salary of each Chancellor in consultation with the 
Chair, notwithstanding the provisions of any Trustee policy. 

To authorize the Chair to renegotiate the terms and conditions, 
including salary, of the contract with the President of the University 
for the duration of his appointment notwithstanding the provisions of 
any Trustee policy. 

The Chair shall report the results of any renegotiation and the 
President shall report the results of any action concluded pursuant to 
this vote to the individual members of the Board of Trustees in a timely 
manner. 

The terms and conditions negotiated by the Chair and the salaries 
established by the President shall not be inconsistent with those for 
similar positions in comparable institutions of higher learning. 

2. Campus Affirmative Action Plans (Doc. T98-101) 

To accept the Affirmative Action Plans of the Amherst, Boston, 
Dartmouth, Lowell and Worcester campuses of the University of 
Massachusetts as contained in Doc. T98-101. 



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c. A u d it Committee - September 2 9, 1998 

•To accept the following University Audit Reports: 

1. Audited Statement of Revenues and Expenditures of the Intercollegiate 
Athletic Department, UMASS Amherst (Doc. T98-092) 

2. The University Auditor's Office Three Year Audit Plan, FY1999, 
FY2000, FY2001 (Doc. T98-099) 

3. The University's Auditor's Office Operations Report (Doc. T98-100) 

■ Establishm ent of an Endowed Chair in Cancer Research, Uni versity of 
Massachuse tts Worcester (Doc T98-108) 

In accordance with sections lA(e) and 11 of Chapter 75 of the General 
Laws, to establish an endowed chair in Cancer Research at the 
University of Massachusetts Worcester to be known as the H. Arthur 
Smith Chair for Cancer Research. 

Trustee Naughton gave the report of the Committee on Academic and Student Affairs and 
called on Vice President Botman to discuss the A ppointment as Distinguished Professor, 
UMASS Amherst . Vice President Botman reported that this appointment was highly 
recommended and Provost Marrett had reviewed highlights from Professor Ronald 
Hambleton's distinguished background. 

It was moved, seconded and 

VOTED : To concur with the President in the appointment of Ronald K. Hambleton as 
Distinguished Professor at the University of Massachusetts Amherst. (Doc. 
T98-094) 

Trustee Naughton reported that the items concerning Tenure would be considered in 
Executive Session. He also reported the Committee had an extensive discussion regarding the 
Massachusetts Teacher Test and looked forward to revisiting this subject in the near future. 

Chair Karam expressed his pleasure that the University has taken the leadership role in 
this area and that the students from UMASS are qualified. 

Chair Karam then made several announcements: President Bulger is absent from today's 
meeting because of his attendance at the funeral of a friend and former colleague; Trustee 
Haynes has been elected President of the Massachusetts AFL-CIO and recently announced a $1 
million pledge a year for the next five years to the Medical Center for Cancer Research through 
an annual labor day walk; Trustee Foley was recently awarded the Humanitarian of the Year 
Award through The Northern New England Chapter of the Crohn's & Colitis Foundation of 
America. 

The next item on the agenda was the report of the Committee on Administration and 
Finance. Trustee Fey reported that the FY1999 Capital Plan and Request for the University of 
Massachusetts Building Authority to Undertake Certain Capital Projects had been discussed in 
length and the members of the Committee had expressed their satisfaction with the proposed 
projects. 



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It was moved, seconded and 



VOTED : To approve the FY1999 Capital Plan for the University, as contained in Doc. 
T98-103. 



And further, 
VOTED : 



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WHEREAS, the University of Massachusetts Building Authority (the 
"Authority") was created by Chapter 773 of the Acts of 1960 of the 
Commonwealth of Massachusetts (the "Commonwealth") (said Chapter 773, as 
amended, being hereinafter called the "Enabling Act/') as a body politic and 
corporate and a public instrumentality of the Commonwealth; 

WHEREAS, the Authority is created by the Enabling Act for the general 
purposes of aiding and contributing to the performance of the educational and 
other purposes of the University of Massachusetts (the "University") by 
providing dormitories, dining commons and other buildings and structures for 
the use of the University, its students, staff and their dependents and for lease 
to or use by an organization or association, in any form, of students or others the 
activities of which are a part of the activities at the University and subject to 
regulation by the Board of Trustees of the University (the "Trustees"), a 
research, foundation or other research organization the operation of which in 
conjunction with the University is approved by the Trustees or other entity and 
activities of which are approved by the Trustees as furthering the purposes of 
the University; 

WHEREAS, the Authority is authorized by the Enabling Act, among other 
things, 

(a) To construct buildings or structures and to acquire, add to, alter, enlarge, 
reconstruct, remodel and do other work in or upon or respecting any building or 
structure, in each case upon written request made by authority of the Trustees; 
and to provide and install furnishings, furniture, machinery, equipment, 
facilities, approaches, driveways, walkways, parking areas, planting and 
landscaping in or for or related to any such building or structure; provided that 
such approaches, driveways, parking areas, planting and landscaping be 
approved by authority of the Trustees; 

(b) To borrow money from time to time to achieve any one or more of its 
corporate purposes and to refund obligations earlier incurred for any such 
purpose and for refunding, and to issue and sell its revenue bonds and notes 
therefore, payable solely from its revenues; 

WHEREAS, in the judgment of the Trustees it is in the best interests of the 
University, its students, staff and their dependents and said organizations that 
the Authority initiate the projects described by the following: 

NOW THEREFORE, BE IT RESOLVED THAT: 

1. The President of the University be and he hereby is authorized in the name 
and on behalf of the Trustees to make a written request of the Authority that 
the Authority initiate: 



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Board of Trustees 
October 7, 1998 

(a) any or all of the projects set forth on Schedule A attached hereto; and 

(b) any other renovation, repair, remodeling or other work in or upon or 
respecting any building or structure owned or used by the University or the 
Authority, or the provision, installation, renovation, repair or remodeling of or 
other work upon or respecting any furnishings, furniture, machinery, equipment 
or facilities with respect to any such building or structure, all as may be 
requested of the Authority in writing from time to time by the President or Vice 
President and Treasurer of the University, the making of any such request being 
hereby authorized; 

2. The projects to be initiated by the Authority in accordance with the request 
authorized to be made in Section 1 of this resolution may in the discretion of the 
Authority be undertaken separately or together for financing purposes; and 

3. The President of the University and all other officers of the University be 
and they are and each acting singly is authorized and directed to request the 
Commissioner of Administration to approve in writing the undertaking by the 
Authority of the projects a request for which is hereby authorized and to do 
such other things and to take such other action as to the officer or officers so 
acting shall, as conclusively evidenced by their taking the action hereby 
authorized, deem necessary or desirable to be done or taken to carry into effect 
the matters hereby authorized. 

The next item was the Fiscal Year 1999 Operating Budg et. Trustee Kraft requested a copy of 
the Budget. Vice President Lenhardt reported the budget will be made available to all 
members of the Board. 

It was moved, seconded and 

VOTED : To approve the FY 1999 Operating Budget for the University of Massachusetts, 
as contained in Doc. T98-065. 

The next item was the Fiscal Year 2000 State Budget Request . 

It was moved, seconded and 

VOTED : To authorize the President to prepare and submit the Fiscal Year 2000 State 
Appropriation request. 

The next item was A pproval of the Establishment of an Endowed Chair in Orthopedics, 
UMASS Worcester . Chancellor Lazare reported on the distinguished career of Dr. Arthur 
Pappas and his help with the building of the Medical Center. 

It was moved, seconded and 

VOTED : In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an endowed chair in Orthopedics at the University of Massachusetts 
Worcester to be known as the Arthur M. Pappas Chair. 

The next item was A pproval of the Establishment of an Endowed Professorship in Quality, 
UMASS Worcester . Chancellor Lazare acknowledged the Feigenbaums' generosity towards the 
Medical Center. 



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It was moved, seconded and 

VOTED : In accordance with sections lA(e) and 11 of Chapter 75 of the General Laws, to 
establish an Endowed Professorship in Quality at the University of 
Massachusetts Worcester to be known as the Armand V. and Donald S. 
Feigenbaum Distinguished Professorship in Quality. 

The next item was A pproval of Amendments to th e Workforce Redesign/Staff Reduction 
Policy for Non-Unit Staff, UMASS Worcester . Trustee Fey reported that as a result of the 
merger with Memorial HealthCare, there are financial issues that need to be addressed; this 
action will allow Chancellor Lazare some flexibility with these issues. 

It was moved, seconded and 

VOTED : To approve amendments to the Workforce Redesign /Staff Reduction Policy for 
Non-Unit Staff, University of Massachusetts Worcester establishing 
parameters for workforce redesign /staff reduction on the Worcester campus as 
outlined in Doc. T93-079, as amended. 

The next item was A pproval of Amended and Restated Definitive Agreement Between the 
University of Massachusetts and Memorial HealthCare, Inc. Chancellor Lazare reported that 
this action involves minor adjustments to the Agreement. 

Chancellor Lazare was asked to update the Board on the progress of the agreement with 
Memorial HealthCare. Chancellor Lazare reported the merger has gone smoothly with only 
minor points of issue which have been easily resolved. Chair Karam congratulated Chancellor 
Lazare and his management team for their foresight with the merger. 

It was moved, seconded and 

VOTED : WHEREAS, on March 31, 1998, the Board of Trustees voted to approve the 
Amended and Restated Definitive Agreement between the University of 
Massachusetts and Memorial HealthCare, Inc. (Doc. T98-042) with attached 
exhibits; 

WHEREAS, the President was authorized to execute and deliver said 
Definitive Agreement "with such changes as he in his discretion may 
approve"; 

WHEREAS, the President and the Chancellor of the Worcester campus were 
authorized to execute such agreements and take such actions desirable to 
effectuate the merger transaction; and 

WHEREAS, said Definitive Agreement by its term contemplates subsequent 
modifications and amendments which must be in writing and require the 
approval of the University; 

To authorize the President to approve such modifications of and amendments to 
the Definitive Agreement (Doc. T98-042) as he in his discretion from time to 
time deems appropriate; and further authorize the President to delegate such 
authority to the Chancellor of the Worcester campus. 



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The next item on the agenda was the report of the Administrative Redesign Committee. 
Trustee Giblin reported on the Recommendation for On-Going Oversight of Technology 
Implementation . This will allow the President and the Chancellors to oversee the needs of the 
administrative technology throughout the University, reporting to the Board their progress on 
a regular basis. 

Trustee Giblin also announced that a Projects Manager would be hired and the 
Administrative Redesign Committee will continue as long as necessary. 

It was moved, seconded and 

VOTED : To adopt the following procedures: 

1. Responsibility for oversight and reporting to the Trustees regarding 
administrative technology is recommended to reside with the President 
and Chancellors for their respective unit, with such reporting to be done on 
a regularly scheduled basis. 

2. It is expected that the President and Chancellors would appoint such 
committees and subcommittees as they deem appropriate to meet the needs 
of overall coordination and mutual assistance (e.g., the President's recent 
announcement of an implementation steering committee.) 

3. The Trustee Administrative Redesign Committee should determine the 
particular areas of discussion and timeframes for reporting as may be 
appropriate to the development of the project. 

The next item was the Student Trustee Report . Trustee Court first thanked the Trustees for 
their time yesterday listening to the concerns of the students. Trustee Court reported that 
student involvement is strong in the areas of the faculty senate, issues related to collective 
bargaining and serving on task forces set up by the Chancellor. Students are also involved in a 
voter registration campaign encouraging students to use their voices in the upcoming election. 
There is also a voter education campaign that make students aware of the issues. 

Another issue facing students is the Campus Student Union complex which is not 
sufficiently meeting the needs of the campus; they are looking into a proposal that would 
renovate the current structure. 

The next item was the report of the Audit Committee . Trustee Naughton reported that the 
Audit Committee items had been voted under the Consent Agenda and that all the audits and 
reports were found to be in order. 

The next item was the report of the Committee of the Whole . Chair Karam reported that 
Vice Presidents Botman and Lenhardt had given a presentation on Information Technology 
which proved to be very informative. There are many issues that need to be addressed in this 
area which continue to be studied by the Information Technology Committee which will also 
write a strategic plan. A member of the Board will be asked to serve on the IT Committee. 

Chancellor Lazare commented on the presentation showing the difficulty and importance of 
a strategic balance between distance learning and mentoring. 



-7- 



' 



r 



9 



Board of Trustees 
October 7, 1998 



The next item was the report of the Development Committee. Trustee Hoff first asked for a 
round of applause for the Development team for an outstanding year. The fund-raising efforts 
proved highly successful. The monies raised were matched by state funds. There have been a 
series of meetings with the Development Officers and the Foundation officers which came up 
with a new goal to raise $100 million for Fiscal Year 2002. Each of the campuses has been 
assigned a target goal for the upcoming campaign. 

Trustee Mahoney, Chair of the UMASS Foundation reported on the success of the second 
annual Fundraising Gala and thanked the University's new sponsors for participating. Plans 
are already being made for next year's Gala. He then thanked Ronald Suduiko, Director of the 
Foundation and Robert Connolly, Associate Vice President for University Relations for their 
work with the video shown at the Gala. 

Chair Karam thanked Susan Kelly, Assistant to the President for her work with the Gala. 
He also thanked Trustees Hoff and Mahoney for their dedication to the success of the 
University's fund raising efforts. 

The next item was the Nominating Committee Report - Officers and Committee Chairs of 
the Board of Trustees . Trustee Giblin reported that the revised list of Committee Chairs was a 
result of the streamlined standing Committees. 

It was moved, seconded and 

VOTED : To confirm and approve the Officers and Committee Chairs of the Board set 
forth in Doc. T98-066, as amended, all to serve until the next annual meeting of 
the Board. 

The first item under Other Business was Amendments to the By-Laws . Trustee Giblin 
reported that these revisions reflect the new Committee structure which is a result of a 
discussion at the last Trustee Retreat. He also noted that the Nominating Committee will 
become the Trustee Governance Committee which will study ways to better organize the 
structure of the Board and analyze itself as far as conducting such Trustee business as assessing 
membership, how we nominate members, etc. 

Trustee Giblin continued by stating that this Committee will also overhaul Trustee 
Orientation procedures. Vice President Thomas Chmura, who has done a superb job of 
organizing the thoughts of the Committee in this area, will coordinate this effort. 

It was moved, seconded and 

VOTED : To approve the following amendments to the By-Laws of the Board of Trustees 
of the University of Massachusetts: 

Article I, Organization and Officers, is hereby amended as follows: 

Section 2 

By replacing "Nominating Committee" with the words "Trustee Governance 
Committee." 

And further, 

Article II, Meetings of the Board of Trustees is hereby amended as follows: 



■8- 



r 



Board of Trustees 
October 7, 1998 



Section 1 

By replacing "February, April, June, August, October and December" with the 
words "February, May, August and November." 

Section 6 (IX) 

By replacing "Nominating Committee's" with "Trustee Governance 
Committee." 

And further, 

Article III, Committees of the Board, is hereby amended as follows: 

Section 1 

By replacing the word "six" with the word "four" and replacing the words "the 
Executive Committee, the Committee on Academic and Student Affairs, the 
Committee on Administration and Finance, the Athletic Committee, the Audit 
Committee, and the Development Committee" with the words "the Executive 
Committee, the Committee on Academic Affairs, Student Affairs and 
Athletics, the Committee on Administration, Finance and Audit, and the 
Development Committee." 

Section 5 (b) 

By replacing the words "Committee on Academic and Student Affairs" with 
the words "Committee on Academic Affairs, Student Affairs and Athletics" 
and by adding the words "students and matters concerning intercollegiate 
athletics at the University including but not limited to:" 

By adding section designation "(vi) master athletic plans including athletic 
affiliations and overall athletics development;" 

By adding section designation "(vii) policies involving athletic departments, 
activities and services." 

Section 5 (c) 

By replacing the words "Committee on Administration and Finance" with the 
words "Committee on Administration, Finance and Audit" and by adding the 
words "and the responsibility of considering, reviewing and making 
recommendations to the full Board on matters relative to financial control and 
auditing of the University including but not limited to:" 

By striking in section designation (iv) the words "investment policies." 

By adding section designation "(x) initiation of audits;" 

By adding section designation "(xi) audits of the University and its components 
and affiliates;" 



r 



Board of Trustees 
October 7, 1998 



By adding the words "In addition the Committee shall have the final 
authority to review and approve the selection of external audit firms and the 
deployment of auditors pursuant to the Audit Protocols." 

Section 5 (d) 

By striking section designation "(d) The Athletic Committee shall have the 
responsibility of considering, reviewing and making recommendations to the 
full Board on matters concerning intercollegiate athletics at the University 
including but not limited to:" 

By striking section designation "(i) master athletic plans including athletic 
affiliations and overall athletics development;" 

By striking section designation "(ii) policies involving athletic departments, 
activities and services." 

Section 5 (e) 

By striking section "(e) The Audit Committee shall have the responsibility of 
considering, reviewing and making recommendations to the full Board on 
matters relative to financial control and auditing of the University including 
but not limited to:" 

By striking section designation "(i) initiation of audits;" 

By striking section designation "(ii) audits of the University and its components 
and affiliates." 

By striking the words "In addition the Audit Committee shall have the final 
authority to review and approve the selection of external audit firms and the 
deployment of auditors pursuant to the Audit Protocols." 

And further, 

Article rV, Nominating and Special Committees is hereby amended as follows: 

Section 1 (a) 

By replacing the words "Nominating Committee" with the words "Trustee 
Governance Committee." 

By replacing the words "appointed by the Chair of the Board in June of each 
year; the number to be so appointed shall be not less than three nor more than 
five, with the Chair appointed by the Chair of the Board. Said committee 
shall serve until the appointment of a new Nominating Committee in May of 
the next following year" with the words "The committee shall consist of not 
less than three nor more than five members. The committee members and 
committee chair shall be appointed by the Chair of the Board in May of each 
year. Said Committee shall serve until the appointment of a new Committee in 
May of the following year." 

By replacing the words "The duties and responsibilities of the Nominating 
Committee shall be to nominate candidates for election as officers of the Board 



-10- 



Board of Trustees 
October 7, 1998 

of Trustees and as chairs of the standing committees. The slate of candidates 
shall be submitted to the Secretary at least eight days prior to the date of the 
annual meeting of the Board" with the following: 

This Committee shall be responsible for ensuring the effective composition and 
workings of the Board of Trustees in carrying out its responsibilities for the 
University. 

The duties and responsibilities of the Committee shall be to: 

i. assess the requirements and representatives of the membership of the 
Board and, as appropriate, identify for the Chair and President 
recommendations regarding the composition of the Board; 

ii. nominate candidates for election as officers of the Board and as chairs of 
the standing committees; 

iii. oversee the development and implementation of the Board's program for 
new Trustee orientation and ongoing Trustee development; 

iv. assess and, as appropriate, recommend to the Chair and President changes 
in the committee structure of the Board; 

v. periodically undertake a self-assessment of the effectiveness of the Board; 

vi. take on other assignments regarding the membership, structure and 
operation of the Board assigned by the Chair. 

The next item was the issue of Diplomas . Trustee Foley wished to emphasize the prior 
action taken by the Board that authorizes the Boston campus to issue diplomas to graduates of 
Boston State College as well as graduates of SMU and the University of Lowell. 

It was moved, seconded and 

VOTED : To re-approve the action taken by the Board of Trustees on December 3, 1997: 

To authorize the issuance of University of Massachusetts Boston diplomas to 
graduates of Boston State College; and, further, to approve a printing and 
handling fee of $25 per diploma. 

Chair Karam then asked for a motion to go into Executive Session to discuss A ppointment 
with Tenure, UMASS Dartmouth. Award of Tenure, UMASS Lowell and Honorary Degrees, 
UMASS Amherst, Boston, Dartmouth. Lowell . He indicated that the Board would not 
reconvene in open session. 

Chair Karam voted for a motion as did Trustees Bissonnette, Dolan, Dubilo, Fey, Flores, 
Foley, Giblin, Hoff, Kraft, Mahoney, Mihos, Molnar, Naughton and O'Leary. 



The time was 10:05 a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



■11- 



f 



UNIVERSITY OF MASSACHUSETTS 
AMHERST«BOSTON«DARTMOUTH«LOWELL»WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, December 2, 1998; 9:15 a.m. 

Medical School Worcester Foundation 

222 Maple Avenue 

Shrewsbury, Massachusetts 

Trustees Present : Chair Karam; Vice Chairs Haynes and Lewenberg; Trustees Berlandi, 
Bissonnette, Court, Dolan, Fey, Flores, Foley, Giblin, Mahoney, Mihos, Molnar, 
Naughton, Osterhaus and Tremblay 

Trustees Absent : Trustees Bogan, Dubilo, Hoff and O'Leary 

University Administration : President Bulger; Chancellors Scott, Penney, Cressy, Hogan 
and Lazare; University Counsel O'Malley; Vice Presidents Botman, Chmura, Julian and 
Lenhardt 

Faculty Representatives : Professor O'Connor, UMASS Amherst; Professor Disch, 
UMASS Boston; Professor DiPippo, UMASS Dartmouth; Dr. Cooke, UMASS Worcester 

Chair Karam convened the meeting at 9:15 a.m. 

The first item on the agenda was Consideration of the Minutes of the Previous 
Meeting of the Board . Without discussion, it was moved, seconded and 

VOTED : To approve the minutes of the October 7, 1998 meeting of the Board. 

The next item on the agenda was the Chair's Report . Chair Karam first thanked 
Chancellor Lazare for his informative presentations at the Board dinner and breakfast. 

The next item was the Student Trustee Report . Trustee Osterhaus first thanked the 
Trustees that had attended yesterday's discussion with students from the Medical 
School and graduate and nursing programs. She and her fellow students are 
appreciative of the time and effort that the Board gives to the University students. 

She continued her report by announcing that the Graduate School of Biomedical 
Sciences and Graduate School of Nursing continue to enroll students that will become 
top-notch health care providers. The Medical School continues to lead the way in 
quality medical education. Medical students are also involved in positive activities 
outside the University; this past Halloween students hosted a sugar-free party for area 
diabetic children. Medical students continue to be active working in free clinics, giving 
flu shots, working in shelters and mentoring area youngsters. 



The next item on the agenda was the Presidents Report . President Bulger reported 
on the $1 million donation to the Boston campus by Alton Brann, a graduate of that 
campus. He also reported on the increase in freshman enrollments led by the 
Dartmouth campus (7%). President Bulger congratulated the members of the University 
staff for their efforts in making the University a great institution. 

President Bulger continued his report by announcing that the University is on solid 
financial ground and the investment performance has improved over the last fiscal year. 
Vice President Lenhardt and his office are doing an outstanding job with the 
University's fiscal affairs. Discussions have started concerning tuition charges for the 
Academic Year 2000. He also announced the enormous success in the area of 
Commercial Ventures and Intellectual Property (CVIP). Collective Bargaining contracts 
were approved by the Legislature last week. 

Chair Karam then introduced the Consent Agenda . It was moved, seconded and 

VOTED : To approve the following votes listed as items #a-b on the Board Consent 
Agenda: 

a. Audit Committee - November 17, 1998 

To accept the following University Audit Reports: 

1 . General Purpose Financial Audit (Doc. T98-1 15) 

2. Employee Business Expense Reimbursements - Administration 
and Control, UMASS Amherst (doc. T98-113) 

3. University Auditor's Operations Report as of October 30, 1998 
(Doc. T98-114) 

b. Committee of the Whole - December 1, 1998 

Ancillary Services (Doc. T98-122) 

Whereas, the University of Massachusetts manages and operates 
many services which are vital but ancillary to the basic educational, 
research and service mission of the University and; 

Whereas, many of these ancillary services are similar to such services 
provided outside the University by many types of organizations; 

Whereas, in consultation with all our students, faculty and staff we 
want to make decisions for the future which are sound; 

Therefore, the University Trustees hereby request the Amherst 
Chancellor to explore the best method of achieving highest quality 
and reasonably priced "retail" ancillary goods and services that meet 
the needs and preferences of customers; 



* 



Such exploration shall include a detailed analysis of ways to improve 
existing operations, review of experiences at other institutions and 
solicitations of information from knowledgeable sources, potential 
vendors and service providers on alternative options and approaches 
for providing such services. 

Further voted that a report detailing the results of such reviews, 
recommendations and a timetable for steps to improve such ancillary 
services shall be made available to the Trustee Ad Hoc Auxiliary 
Committee and the President of the University no later than May 1, 
1999. 

Trustee Bissonnette then gave the report of the Committee on Academic and 
Student Affairs . The first action item had been Appointments to Named 
Professorships, UMASS Amherst UMASS Worcester . 

It was moved, seconded and 

VOTED : To concur with the President in the appointment of William MacKnight 
to the Wilmer D. Barrett Chair in Polymer Science and Engineering at the 
University of Massachusetts Amherst. 

And further, To concur with the President in the appointment of Gerald Steinberg to 
the Armand V. and Donald S. Feigenbaum Distinguished Professorship 
in Quality at the University of Massachusetts Worcester. 

And further, To concur with the President in the appointment of Mario Stevenson as 
the David J. Freelander Memorial Professor in AIDS Research at the 
University of Massachusetts Worcester. 

And further, To concur with the President in the appointment of Gary Stein to the 
Gerald L. Haidak, M.D. and Zelda S. Haidak Distinguished Professorship 
in Cell Biology at the University of Massachusetts Worcester. 

And further, To concur with the President in the appointment of George B. Whitman 
as the George W. Booth Chair in the Basic Sciences at the University of 
Massachusetts Worcester. 

And further, To concur with the President in the appointment of Richard B. Vallee as 
the H. Arthur Smith Chair in Cancer Research at the University of 
Massachusetts Worcester. (Doc. T98-109) 

Trustee Bissonnette reported that the items concerning Tenure would be considered 
in Executive Session. 



r 



( 



Trustee Bissonnette reported that there had been two items discussed: a Report on 
Fall, 1998 Admissions and Enrollment and Joint Admissions Update. The Committee 
had agreed that issues involving enrollment and admissions would be addressed again 
in the near future. 

The next item on the agenda was the report of the Committee on Administration 
and Finance . Trustee Fey reported on the FY1998 Financial Report . Ms. Wanczyk, the 
University Controller, had discussed the five indicators in great length. It was moved, 
seconded and 

VOTED : To accept the FY 1998 University Financial Report, as contained in Doc. 
T98-116. 

The next item was the FY 1998 Treasurer's Report . Vice President Lenhardt had 
reported on the University's cash flow. The Committee had agreed to continue to 
monitor the University's investment strategy. It was moved, seconded and 

VOTED : To accept the FY 1998 Treasurer's Investment Report, as contained in Doc. 
T98-117. 

Trustee Fey also reported that the Committee had engaged in a tuition and fee 
discussion for FY 2000 and that Trustee Giblin will become a Vice Chair of A&F 
focussing on issues related to administrative redesign. 

Trustee Fey reported on the progress with Commercial Ventures and Intellectual 
Property (CVIP) and that the Committee had reaffirmed its commitment to support 
research activities. 

The next item was the report of the Audit Committee . Trustee Naughton reported 
that the Audit Committee items had been voted under the Consent Agenda and that all 
the audit reports were found to be in order. 

Trustee Mahoney gave the report of the Development Committee and updated the 
Board with the University's fundraising efforts. The Foundation will be focussing on 
recognizing the University's donors and making them aware of the importance of their 
gifts. 

Under Other Business Chair Karam called on Trustee Giblin to discuss the 
Amendment to the Officers and Committee Chairs of the Board of Trustees and 
Amendments to the By-Laws . 

Trustee Giblin reported that this is an appropriate time to include the duties of the 
Administrative Redesign Committee under the Committee on Administration and 
Finance. It was moved, seconded and 



i 





VOTED : To confirm and approve the Officers and Committee Chairs of the Board 
set forth in Doc. T98-066, as amended, all to serve until the next annual 
meeting of the Board. 

And further, 

VOTED : To approve the following amendment to the By-Laws of the Board of 
Trustees of the University of Massachusetts: 

Article in, Committees of the Board, is hereby amended as follows: 

Section 5, (c) 

By adding section designation "(xii) administrative redesign policies and 
implementation." 

Chair Karam then asked for a motion to go into Executive Session to discuss 
A ppointments with Tenure, UMASS Boston and UMASS Worcester and Honorary 
Degrees. He indicated that the Board would not reconvene in open session. 

It was moved, seconded and 

VOTED : To enter Executive Session for the purpose of considering Appointments 
with Tenure, and Honorary Degrees. 

Chair Karam voted for the motion as did Trustees Berlandi, Bissonnette, Dolan, Fey, 
Flores, Foley, Giblin, Haynes, Lewenberg, Mahoney, Mihos, Molnar, and Naughton. 



The time was 9:40 a.m. 



Barbara FTDeVico 

Secretary to the Board of Trustees 






UNIVERSITY OF MASSACHUSETTS 

AMHERST • B O STON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON BOARD AGENDA AND MEETING SCHEDULE 

Wednesday, July 29 , 1998; 10:30 a.m. 

Knapp Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members : Chair Karam; Trustees Berlandi and Naughton 

Committee Members Absent : Trustees Bogan, Foley and Mahoney 

University Administration : Vice Presidents Lenhardt and Julian; Ms. Kelly, Assistant to the 
President 

Chair Karam convened the meeting at 10:30 a.m. and asked for suggestions regarding the 
current Board schedule. 

Following discussion among the members of the Committee and Vice Presidents Lenhardt 
and Julian, the Committee decided to recommend revising the Committee /Board schedule 
meeting four times a year with at least one Trustee Retreat. 

Board meetings would continue to meet on a specified campus; two meetings a year would 
include an overnight stay; the other two meetings would be a one day affairs including campus- 
related activities. 

There will be three standing Committees and an Executive Committee. The Athletic 
Committee would merge with the Committee on Academic and Student Affairs; the Audit 
Committee would merge with the Committee on Administration and Finance; the Development 
Committee would merge with the Investment Committee. 

It is expected that this schedule will begin in 1999 and remain in effect for one year and a 
half at which time the Board will reevaluate its effectiveness. 

There being no further business to come before the Committee the meeting was adjourned at 
11:00 a.m.' 



( 



Barbara F. DeVico 

Secretary to the Board of Trustees 



DRAFT 



> 



REPORT OF THE AD HOC COMMITTEE ON BOARD AGENDA AND 

MEETING SCHEDULE 
Wednesday, July 29, 1998; 10:30 a.m. 

Members : Robert S. Karam, Chair; Trustees Berlandi, Bogan, Foley, Mahoney 

and Naughton 

Members Present : Robert S. Karam, Chair; Trustees Peter J. Berlandi and John 

M. Naughton 

PURPOSE: 

The purpose of this Committee was to discuss the possibility of revising the 
current Committee/Board meeting structure. The Committee discussed the 
following format: 

BOARD MEETING STRUCTURE: 

• The Board of Trustees would meet four times a year with at least 
one full-day Retreat. 

• Board meetings would continue to meet on a specified campus; 
two meetings a year would include the current two-day schedule 
including dinner and an overnight stay; the other two meetings 
would be a one day affair only (see attached schedule). 

• A schedule of events would be planned in advance that would 
include campus-related activities as so desired by the members of 
the Board. 

COMMITTEE MEETING STRUCTURE: 

• There will be three standing Committees and an Executive 
Committee. Each meeting would be organized around a theme 
(see attached schedule). 

• The Athletic Committee would merge with the Committee on 
Academic and Student Affairs. A Vice Chair for Athletics would 
be appointed to report on the matters related directly to athletic 
activities. 

• A joint meeting between the Committees on Administration 
and Finance and Academic and Student Affairs would be held in 
the Spring for a Report on the Performance Measurement 
System and the Report on Restructuring. 



■ 



% 



DRAFT 



The Audit Committee would merge with the Committee on 
Administration and Finance. A Vice Chair for Audit would be 
appointed to report on the matters related directly to audit 
activities. 

The Development Committee would merge with the 
Investment Committee and provide quarterly reports. The 
Development Committee will hold a joint meeting twice a year 
with the UMASS Foundation Executive Committee. 

The Committee of the Whole as well as the Executive 
Committee would continue as needed. 



The new schedule and Committee structure will begin in February/March, 
1999. The remaining schedule of Committee and Board meetings for 1998 
will remain as is. The new schedule and structure will remain in effect for 
one year and a half at which time the Board will reevaluate its effectiveness. 



9 



p 



REPORT OF THE TRUSTEE COMMITTEE ON TRUSTEE ORIENTATION 

Thursday, July 9, 1998; 3:30 p.m. 

MEMBERS: Chair Giblin; Trustees Bissonnette, Fey, Flores and Mihos 

MEMBERS PRESENT: Chair Giblin; Trustees Bissonnette and Fey; Vice 

President Chmura 

ASSUMPTIONS 

* Trusteeship at the University is a serious responsibility requiring 
substantive orientation and development. 

* Orientation should not be seen as a one-time event, but as an initial 
event followed up by ongoing mentoring and annual development activities. 

* Orientation should be of two types: orientation to the institution and 
orientation to the responsibilities of trusteeship . 

* Trustees will be assigned to work with individual campuses and will 
spend additional time becoming oriented to their assigned campus. 

A PROPOSED 5-PART PROGRAM 

* An intensive 2-day initial orientation program 

* An orientation handbook and resource materials 

* Trustee mentoring 

* In-depth visits to the campuses and the President's Office 

* Annual retreat 

ADVANCE NOTIFICATION TO TRUSTEE CANDIDATES 

* Potential candidates for appointment to the Board of Trustees should 
be notified in advance of Trustee responsibilities, annual time commitment 
and requirement to participate in a substantive orientation program 







#1 - 2 DAY ORIENTATION PROGRAM 

* A program designed to orient Trustees both to the institution and to 
their roles and responsibilities as Trustees 

* To be conducted within the first three months of any new Trustee's 
appointment, with a grouping of new Trustees to the extent practical 

* To be required of all non-Student Trustees and open to all Student 
Trustees 

* Sample program: 

Day #1 (Orientation to Trusteeship) 

Noon Lunch with Board Chair (Overview of roles and responsibilities, 
organization and operation of the Board, expected roles and behavior of 
Trustees, media and governmental relations) 

1:30 Meeting with President (Overview of University and its mission, key 
issues and concerns, relationship between administration and Board, policy 
role vs. management role) 

3:00 Meeting with Chairs of CASA and A&F (Overview of two major 
policy areas for the Board, key issues, forms of Trustee involvement) 

4:00 Meeting with assigned Trustee mentors (open discussion, Q&A with 
experienced Trustees) 

5:00 Break 

6:00 Reception and Dinner with President , Chair and Mentors, 
Chancellors and Vice Presidents 

Day #2 (Orientation to the Institution) 

9:00 Individual Meetings with Three Chancellors 

Noon Luncheon Meeting with Vice Presidents 

2:00 Individual Meetings with Two Chancellors 

4:00 Wrap-up with Chairman of the Board and President 



s^J 



#2 - ORIENTATION HANDBOOK AND RESOURCE MATERIALS 

* Trustee Orientation handbook (info on the University, the Board, 
meetings, Trustee responsibilities, Board organization and committees, 
Trustee Office, etc.) 

* Supplemental materials on the UMASS Foundation, Building 
Authority, UMASS Memorial and other related corporations 

* Bios on Trustees, President, Chancellors, Vice Presidents 

* Prepared Statements by the President and Chancellors on the 
University's/Campus's distinctive history and devilment, special 
achievements, current mission, future directions and key issues and concerns 

* Packet of AGB materials on trusteeship (e.g., Effective Trusteeship: A 
Guide for Board Members of Public Colleges and Universities, 42 pages) and 
subscription to key periodicals (e.g, Chronicle of Higher Ed, Trusteeship) 

#3 - TRUSTEE MENTORING 

* Assignment of an experienced Trustee (e.g., someone in their 2nd 
term) as a mentor/resource person for each new Trustee to consult with and 

receive advice from regarding their roles and responsibilities as a Trustee 

#4 - VISITS TO CAMPUSES/PRESIDENT'S OFFICE 

* Required one-day visit to the campus to which the Trustee is assigned 

* Optional visits to other campuses, as desired by the Trustees 

* Optional visits to the functional areas of the President's Office, as 
desired 

#5 - ANNUAL RETREAT 

* Required annual Board retreat with President, Chancellors and Vice 
Presidents, focused on a special topic defined by Board Chair and President 
and facilitated by an expert outside resource (e.g., as Judith McLaughlin did at 
May retreat) 

OVERSIGHT/EVALUATION 

* Oversight of the orientation process by the Nominating Committee 

* Formal survey of new Trustees on the utility/effectiveness of the 

program 



=s-JJ 



Date: Monday, 10 August 1998 9:12am 

Date: Mon, 10 Aug 1998 06:11:19 -0700 (PDT) 

From: rsk500@sprynet.com 

Subject: Re: New Schedule 

In- reply- to: <m0z4W23-0001pYC@mail .dpc .umassp . edu> 

To: b.devico@umassp.edu 

MIME-version: 1.0 

X-Mailer: SPRY Mail Version: 04.10.06.22 

Content-type: text/plain 

Content-transfer-encoding: 7bit 

Reply-To: rsk500@sprynet.com 

hi barbara, yes please find out best place to send board info to trustee kraf t . 
also, please set up meeting with fey, hoff, mahoney, lenhardt and jim Julian to 
discuss issues revolving around investment and development, ask bill giblin how 
he wants to handle renominations . i suggest that the committee consider bogan 
as 

vice chair for athletics and naughton as vice chair for auditing, obviously it 
is up to bill and his committee, please try to coordinate meeting dates with 
karen so that she can compare dates with umass memorial hospital, i hope that 
is 

PF l=Help 2 = Exit 3 = Return 4=Query 5=Action 7=Backward 8=Forward EMCC0000 



I 



♦ 



REPORT OF THE AD HOC COMMITTEE ON BOARD AGENDA AND 

MEETING SCHEDULE 
Wednesday, July 29, 1998; 10:30 a.m. 

Members : Robert S. Karam, Chair; Trustees Berlandi, Bogan, Foley, Mahoney 

and Naughton 

Members Present : Robert S. Karam, Chair; Trustees Peter J. Berlandi and John 

M. Naughton 

PURPOSE: 

The purpose of this Committee was to discuss the possibility of revising the 
current Committee/Board meeting structure. The Committee discussed the 
following format: 

BOARD MEETING STRUCTURE: 

• The Board of Trustees would meet four times a year with at least 
one full-day Retreat 

• Board meetings would continue to meet on a specified campus; 
two meetings a year would include the current two-day schedule 
including dinner and an overnight stay; the other two meetings 
would be a one day affair only (see attached schedule). 

• A schedule of events would be planned in advance that would 
include campus-related activities as so desired by the members of 
the Board. 

COMMITTEE MEETING STRUCTURE: 

• There will be three standing Committees and an Executive 
Committee. Each meeting would be organized around a theme 
(see attached schedule). 

• The Athletic Committee would merge with the Committee on 
Academic and Student Affairs. A Vice Chair for Athletics would 
be appointed to report on the matters related directly to athletic 
activities. 

• A joint meeting between the Committees on Administration 
and Finance and Academic and Student Affairs would be held in 
the Spring for a Report on the Performance Measurement 
System and the Report on Restructuring. 



9 



t 
i- 
c 
j 

The Audit Committee would merge with the Committee on [ 

Administration and Finance. A Vice Chair for Audit would be { 

appointed to report on the matters related directly to audit 
activities. 

The Development Committee would merge with the 
Investment Committee and provide quarterly reports. The 
Development Committee will hold a joint meeting twice a year 
with the UMASS Foundation Executive Committee. 

The Committee of the Whole as well as the Executive 
Committee would continue as needed. 



The new schedule and Committee structure will begin in February/March, 
1999. The remaining schedule of Committee and Board meetings for 1998 
will remain as is. The new schedule and structure will remain in effect for 
one year and a half at which time the Board will reevaluate its effectiveness. 










UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON BOARD ORIENTATION 

Thursday, July 9 , 1998; 3:30 p.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members : Chair Giblin; Trustees Bissonnette and Fey 

Committee Members Absent : Trustees Flores and Mihos 

University Administration : Vice President Chmura 

Chair Giblin convened the meeting at 3:45 p.m. and asked for suggestions regarding the best 
way to educate incoming Trustees. 

There was a discussion among the Trustees about the need to inform potential Trustees the 
serious responsibility they will be undertaking and that there is serious time commitment 
involved to be an active Board member. 

It was agreed that there should be two parts of Trustee Orientation: orientation to the 
institution itself and an orientation on responsibilities. It was also suggested that pending the 
outcome of the Ad Hoc Committee on Committee Assignments, incoming Trustees would be 
oriented to individual campuses as part of their campus assignment. 

Other suggestions included: 

•a two day orientation program in the President's Office with the Chair of the Board, 

President, Chancellors, Vice Presidents which should take place three months after 

appointment; 
•continue to provide the orientation handbook (which includes information on the Board's 

responsibilities, their bio's, minutes, etc.) with additional information from the 

Association of Governing Boards; 
•an annual Retreat to follow-up 
• a Trustee mentoring program: have a new Board member assigned to a Trustee who has 

served on the Board a number of years and would be able to answer questions. 

It was also suggested that incoming Student Trustees be included in the Trustee orientation 
process. 

Chair Giblin then asked Vice President Chmura to draft a report including the Committee's 
suggestions for his review. Following the Committee's review the report would be submitted to 
the next meeting of the Committee of the Whole for their approval. 

There being no further business to come before the Committee the meeting was adjourned at 
4:50 p.m. ^ 

Barbara F. DeVico 

Secretary to the Board of Trustees 




m 






REPORT OF THE TRUSTEE COMMITTEE ON TRUSTEE ORIENTATION 

Thursday, July 9, 1998; 3:30 p.m. 

MEMBERS: Chair Giblin; Trustees Bissonnette, Fey, Flores and Mihos 

MEMBERS PRESENT: Chair Giblin; Trustees Bissonnette and Fey; Vice 

President Chmura 

ASSUMPTIONS 

* Trusteeship at the University is a serious responsibility requiring 
substantive orientation and development. 

* Orientation should not be seen as a one-time event, but as an initial 
event followed up by ongoing mentoring and annual development activities. 

* Orientation should be of two types: orientation to the institution and 
orientation to the responsibilities of trusteeship . 

* Trustees will be assigned to work with individual campuses and will 
spend additional time becoming oriented to their assigned campus. 

A PROPOSED 5-PART PROGRAM 

* An intensive 2-day initial orientation program 

* An orientation handbook and resource materials 

* Trustee mentoring 

* In-depth visits to the campuses and the President's Office 

* Annual retreat 

ADVANCE NOTIFICATION TO TRUSTEE CANDIDATES 

Potential candidates for appointment to the Board of Trustees should 
be notified in advance of Trustee responsibilities, annual time commitment 
and requirement to participate in a substantive orientation program 



# 



* 



DRAFT 



#1 - 2 DAY ORIENTATION PROGRAM 



* A program designed to orient Trustees both to the institution and to 
their roles and responsibilities as Trustees 

* To be conducted within the first three months of any new Trustee's 
appointment, with a grouping of new Trustees to the extent practical 

* To be required of all non-Student Trustees and open to all Student 
Trustees 

* Sample program: 

Day #1 (Orientation to Trusteeship) 

Noon Lunch with Board Chair (Overview of roles and responsibilities, 
organization and operation of the Board, expected roles and behavior of 
Trustees, media and governmental relations) 

1:30 Meeting with President (Overview of University and its mission, key 
issues and concerns, relationship between administration and Board, policy 
role vs. management role) 

3:00 Meeting with Chairs of CASA and A&F (Overview of two major 
policy areas for the Board, key issues, forms of Trustee involvement) 

4:00 Meeting with assigned Trustee mentors (open discussion, Q&A with 
experienced Trustees) 

5:00 Break 

6:00 Reception and Dinner with President , Chair and Mentors, 
Chancellors and Vice Presidents 

Day #2 (Orientation to the Institution) 

9:00 Individual Meetings with Three Chancellors 

Noon Luncheon Meeting with Vice Presidents 

2:00 Individual Meetings with Two Chancellors 

4:00 Wrap-up with Chairman of the Board and President 



• 



* 



DRAFT 



#2 - ORIENTATION HANDBOOK AND RESOURCE MATERIALS 

* Trustee Orientation handbook (info on the University, the Board, 
meetings, Trustee responsibilities, Board organization and committees, 
Trustee Office, etc.) 

* Supplemental materials on the UMASS Foundation, Building 
Authority, UMASS Memorial and other related corporations 

* Bios on Trustees, President, Chancellors, Vice Presidents 

* Prepared Statements by the President and Chancellors on the 
University's/Campus's distinctive history and devilment, special 
achievements, current mission, future directions and key issues and concerns 

* Packet of AGB materials on trusteeship (e.g., Effective Trusteeship: A 
Guide for Board Members of Public Colleges and Universities, 42 pages) and 
subscription to key periodicals (e.g, Chronicle of Higher Ed, Trusteeship) 

#3 - TRUSTEE MENTORING 

* Assignment of an experienced Trustee (e.g., someone in their 2nd 
term) as a mentor/resource person for each new Trustee to consult with and 
receive advice from regarding their roles and responsibilities as a Trustee 

#4 - VISITS TO CAMPUSES/PRESIDENT'S OFFICE 

* Required one-day visit to the campus to which the Trustee is assigned 

* Optional visits to other campuses, as desired by the Trustees 

Optional visits to the functional areas of the President's Office, as 
desired 

#5 - ANNUAL RETREAT 

* Required annual Board retreat with President, Chancellors and Vice 
Presidents, focused on a special topic defined by Board Chair and President 
and facilitated by an expert outside resource (e.g., as Judith McLaughlin did at 
May retreat) 

OVERSIGHT/EVALUATION 

Oversight of the orientation process by the Nominating Committee 

Formal survey of new Trustees on the utility/effectiveness of the 
program 



B 



• 



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i 



UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Tuesday, January 27, 1998; 10:00 a.m. 

One Beacon Street, 26th Floor 

Board Room 

Boston, Massachusetts 

Committee Members Present : Chair Bissonnette; Vice Chair Naughton; Trustees Carpenter, Dubilo, 
Giblin, Karam, Kraft, and Osterhaus 

Committee Members Absent : Trustees Flores and Foley 

Other Trustees : Trustee Tirrell 

University Administration : President Bulger; Vice President and General Counsel Kirby; Vice President 
Botman; Ms. Lay ton, Associate Vice President; Chancellors Scott, Penney, Hogan and Lazare; Provosts 
Marrett, Glynn, Taggie and Wagner; Associate Provost Aiken; Vice Chancellors Robinson, Hackney and 
Cohen 

Faculty Representatives : Professors O'Connor, Disch and Phelan 

Chair Bissonnette convened the meeting at 10:10 a.m. She introduced the first item of the agenda, 
Consideration of Minutes of the Prior Meeting of the Committee. 

It was then moved, seconded and 

VOTED: To approve the minutes of the November 18, 1997 meeting of the Committee. 

President Bulger first congratulated the Graduate School of Nursing on the Worcester campus for 
having successfully completed a reaccreditation process for the master's programs in Nursing. The 
School of Nursing received laudatory reviews by the external committee and will not have another 
scheduled visit until 2005. 

President Bulger then mentioned the two scientists from the Amherst campus, Dr. James Robl and Dr. 
Steven Stice, and their pathbreaking work creating two calves combining cloning and genetic 
engineering, with potential benefits for medicine, biotechnology and agriculture. 

President Bulger then highlighted the agenda items being presented today, including enrollment 
management, which will play a major role setting the strategic goals of the campuses. He also 
commented on the Commonwealth Honors College, which is expected to benefit the University and all of 
public higher education. 

President Bulger reported on the recent Trustee Retreat, which focused on tenure issues such as the 
history, process and different levels of review involved. 

Vice President Botman then announced that Steve O'Riordan in the Academic Affairs Department has 
recently been appointed Acting Budget Director. She acknowledged Steve's important contributions to 
the Academic Affairs Department and thanked him for his dedication. 



e 



r 



Committee on Academic and Student Affairs 
January 27, 1998 

Vice President Botman then announced the joint meeting of the Committees on Academic and 
Student Affairs and Administration and Finance scheduled in March, where there will be a report on the 
annual performance indicators. At that time there will also be a report on the Academic Quality 
Assessment Development Criteria and Indicators. 

She also announced Chair Karam's and President Bulger's interest in devoting more attention to the 
area of student affairs and that a Committee of the Whole meeting will be dedicated to a student affairs 
presentation. 

The next item on the agenda for action was A ppointments to Named Professorships,, UMASS 
Amherst . Provost Marrett reported that these recommendations are based on each candidates' 
outstanding academic distinction. Chair Karam suggested the campus find an appropriate forum in 
which to bestow such honors. Chancellor Scott reported that such appointments are recognized at the 
campus level. Vice President Botman suggested a more public approach be looked into. 

It was moved, seconded and 

VOTED: To recommend that the Board take the following action: 

To concur with the President in the appointment of Stephen Malkin as Distinguished 
Professor at the University of Massachusetts Amherst. 

And further, 

To concur with the President in the appointment of Howard J. Wiarda to the Leonard J. 
Horowitz Professorship in Latin American Politics and Studies at the University of 
Massachusetts Amherst. 

Chair Bissonnette then reported the Appointment with Tenure from Worcester would be discussed 
in Executive Session following the regular business of the meeting. 

Vice President Botman introduced the next item, Admissions and Enrollment Targets and Goals for 
Fall, 1998 . This is the second annual presentation by the campuses which will describe the admissions 
targets set by each campus. The Chancellors will also address the reasons why some Fall, 1997 targets 
may not have been achieved. 

Associate Vice President Layton then provided a brief overview of the current context for goal setting 
and turned to the Chancellors for their presentations. (Campus reports available as Doc. T98-010) 

The next item for discussion was the Commonwealth Honors Colleg e. Associate Provost Norm 
Aiken reported the Honors College is a freestanding college of distinction on the Amherst campus which 
will provide an exceptional honors-level educational opportunity to talented Massachusetts high school 
graduates and transfer students. 

Due to lateness of the hour the next item Orientation to Student Affairs was postponed. 

Chair Bissonnette then announced the Committee would enter executive session to discuss an 
Appointment with Tenure. UMASS Worcester . The time was 12:10 p.m. She stated that the Committee 
would not reconvene in open session. 

It was moved, seconded and 



F 



^ 



Committee on Academic and Student Affairs 
January 27, 1998 

VOTED : To enter into Executive Session for the purpose of considering an Appointment with 
Tenure, UMASS Worcester. 

Trustees Dubilo, Kraft and Osterhaus voted for the motion as did Chair Bissonnette. 

r 



Barbara F. DeVico 

Secretary to the Board of Trustees 



» 



J 



- 



- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Friday, March 27, 1998; 10:00 a.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members Present : Chair Bissonnette; Vice Chair Naughton; Trustees Carpenter, Kraft, 
Murray and Tremblay 

Committee Members Absent : Trustees Dubilo, Flores, Foley, Giblin and Osterhaus 

University Administration : President Bulger; Attorney Haskell; Vice President Botman; Ms. Layton, 
Associate Vice President; Chancellors Scott, Cressy and Lazare; Provosts Marrett, Glynn, and Wagner; 
Associate Provost Rahmeier; Vice Chancellors Robinson, Hackney, Robinson and Cohen; Mai-Lan Rogoff, 
Associate Dean of Student Affairs 

Faculty Representatives : Professor O'Connor, UMASS Amherst, Professor Disch, UMASS Boston and 
Professor Phelan, UMASS Lowell 

Chair Bissonnette convened the meeting at 10:07 a.m. and introduced the first item on the agenda, 
Consideration of Minutes of the Prior Meeting of the Committee , 

It was moved, seconded and 

VOTED: To approve the minutes of the January 27, 1998 meeting of the Committee. 

President Bulger then reviewed the agenda with the Committee and pointed out the significance of 
the work of the Student Affairs Officers who have been asked to speak today on issues involving student 
orientation. He concluded his remarks by having the Committee view a 30 second advertisement 
featuring the University and some of its well-known graduates. The ad will run for six weeks in the 
Boston, Springfield and Providence television markets. He also announced his intention to host a 
meeting of all campus communications officers in the near future to build on these ads. 

Chair Bissonnette then announced the Committee would enter executive session to discuss Awards 
with Tenure, UMASS Amherst f Boston and Worcester . The time was 10:15 a.m. She stated that the 
Committee would reconvene in open session. 

It was moved, seconded and 

VOTED : To enter into Executive Session for the purpose of considering Awards with Tenure, 
UMASS Amherst, Boston and Worcester. 

Trustees Naughton, and Kraft voted for the motion as did Chair Bissonnette. 

At 10:17 the Committee reconvened in open session. 



Committee on Academic and Student Affairs 
March 27, 1998 

The next item on the agenda was Authority for Academic Personnel Actions . Chancellor Lazare 
reported the need to solve the short term issues that may be created by the upcoming UMass Memorial 
Merger. To ensure that no existing policy causes the University to default on its obligations to the new 
merged entity, this vote will authorize the Chancellor to take any needed academic personnel actions 
(other than the award of tenure) until such time as the relevant policies can be fully revised. 

It was moved, seconded and 

VOTED: To recommend that the Board take the following action: 

WHEREAS, the University of Massachusetts Teaching Hospital and Group Practice 
are combining with Memorial Health Care, Inc. to form UMass Memorial 
Health Care, Inc.; 

WHEREAS, such transaction will require revisions to the University of Massachusetts 
Worcester campus Academic Personnel Policy and such other policies 
that govern academic personnel policies and procedures to reflect 
changes in personnel structure; 

WHEREAS, the University wants to assure that faculty have ample opportunity to 
initiate and review such revisions and to exercise its primary 
responsibility in matters of faculty status, and further wishes to provide 
stability, continuity, and uninterruption in academic personnel actions 
during the post merger transition period until policy revisions have been 
approved by the Board of Trustees: 

NOW THEREFORE, BE IT RESOLVED THAT: 

The President of the University of Massachusetts and the Chancellor of 
the Worcester campus are hereby authorized by the Trustees to take any 
and all necessary academic personnel actions with the exception of the 
award of tenure from the closing of the combination of the University's 
clinical operations with Memorial Health Care until the revisions to the 
Worcester Campus Academic Personnel Policy and such other policies 
that govern academic personnel policies and procedures related to the 
transaction between the University and Memorial have been approved 
by the Board of Trustees. 

The next item was an Orientation to Student Affairs . Vice President Botman began the discussion 
by reporting that Student Affairs is an administrative division organized according to the needs and 
structure of each campus. She then introduced Vice Chancellor Thomas Robinson from Amherst, Vice 
Chancellor Jan Robinson from Boston, Vice Chancellor Diana Hackney from Dartmouth, Associate 
Provost Paul Rahmeier from Lowell and Mai-Lan Rogoff, Associate Dean of Student Affairs. Each 
campus representative gave a brief synopsis of campus distinctions and what each student affairs office is 
involved in. 

Trustee Murray from the Boston campus lauded the top rate job done by Vice Chancellors Robinson 
and Applebee in the area of student affairs at UMASS Boston. 

Chancellor Cressy commended Vice Chancellor Hackney for her work with student affairs and 
reiterated his desire to continue to address the problem of alcohol on campus. 



-2- 



Committee on Academic and Student Affairs 
March 27, 1998 

The next item was Academic Quality Assessment and Development . Vice President Botman 
explained to the Committee that this is a component of the University's Performance Measurement 
System and will ensure that campuses have a procedure for measuring the University's objective to 
ensure high quality of academic programs and services. 

The Academic Quality Assessment and Development Guidelines were developed by a Task Force 
chaired by Vice President Botman with academic administrators and department /program heads or 
faculty members from each of the undergraduate campuses. Campuses will have until December 30, 1998 
to establish procedures for implementing these guideline which will then be reviewed and approved by 
the President. 

Vice President Botman reviewed the guidelines and the processes by which each program will be 
reviewed on a regular cycle. 

Vice President Botman then announced that the University will be hosting a technology conference 
on April 16 in Boxboro, Massachusetts. 

There being no further business to come before the Committee the meeting was adjourned at 11:45 
a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



-3- 



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t 



t 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Friday, May 22 , 1998; 11:00 a.m. 

Board Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee and Committee Staff : Chair Bissonnette; Trustees Carpenter, Dubilo, Giblin, 
Karam, Murray and Osterhaus 

Committee Members Absent : Trustees Flores, Foley, Kraft, Naughton and Tremblay 

University Administration : President Bulger; Interim General Counsel O'Malley; Vice 
Presidents Botman and Chmura; Chancellors Cressy, Hogan, Lazare and Penney; Deputy 
Chancellor Williams; Vice Chancellors Applebee, Cohen, Robinson and Scheid; Provosts Glynn 
and Wagner; Ms. Layton, Associate Vice President; Ms. Harrington, Senior Associate for 
Academic Affairs; Dr. McCauley, Guggenheim Fellow; Provost-elect Lyons, UMASS Boston; 
Professor Cunningham, UMASS Amherst 

Faculty Representatives : Professors O'Connor, UMASS Amherst and Disch, UMASS Boston 

Chair Bissonnette convened the meeting at 11:07 a.m. and asked President Bulger to give 
opening remarks. 

President Bulger reported that Dr. Bernard Harleston from the Boston campus received an 
honorary degree from Tufts University, and former Trustee Ogretta McNeil received an 
Honorary Degree from Clark University. Dr. Cora Marrett, Provost, UMASS Amherst and Dr. 
Lynn Margulis from Amherst were elected as members of the American Academy of Arts and 
Sciences. 

President Bulger then introduced Dr. McCauley from the Boston campus, recently appointed 
as Guggenheim Fellow. He reported on the success of this year's University Scholars Program. 
This year there are 149 awardees who will be honored at a reception on June 9 at the State 
House. One hundred and twelve students will enroll at the Amherst campus, 6 at Boston, 16 at 
Dartmouth and 15 at Lowell. 

He also reported on the May 18th University sponsored conference with thirty-two 
innovative emerging biotechnology companies from Israel, Ireland and Northern Ireland. 

President Bulger noted that enrollment figures are continuing to rise. He then 
acknowledged Provost Glynn from the Boston campus who has recently accepted the position of 
acting President of John Carroll University. Richard Lyons has recently been selected as 
Provost at the Boston campus. 

He also reported on the success of the Gerontology Commencement at UMASS Boston. 

Chancellor Cressy reported that since the recent UMASS promotional ads, the yield rate 
has been expanding and the quality of the students applying has gone up. 



- 



Committee on Academic and Student Affairs 
May 22, 1998 



Vice President Botman then reported on recent Academic Affairs projects. A system-wide 
task force on Marine Sciences has been formed to produce an inventory of marine science-related 
activities in the University and to plan a fall conference on the Impact of the University on 
Coastal Policy in the Commonwealth. 

Vice President Botman also reported that she had met with the Chairs of the Task Forces 
on General Education from across the system. The group discussed the acceptance of a revised 
general education curriculum on every campus, the incorporation of outcomes assessment in new 
general education courses, and the role student affairs personnel can play in the implementation 
for the new courses. 

Vice President Botman informed the Committee that a group of faculty and administrators 
involved in world language instruction across the system had met to discuss ways technology 
can assist the learning process. The group wants to assess the University's capability and the 
faculty's willingness to offer a range of language courses across the University system through 
distance education. 

Vice President Botman also mentioned the "next steps" in the continuing and corporate 
education project and participation in a national project to support state-mandated K-12 
education reform. Finally, there have been discussions with members of the President's Office 
and with constituencies on the campus about new ways of assessing and identifying student 
learning outcomes. This will be a long-term process. 

Chair Bissonnette thanked Vice President Botman and her staff for the work being done in 
the Academic Affairs areas. She stressed the importance of assessment. 

Chair Bissonnette inquired about the time frame for the general education curriculum. Vice 
President Botman replied that the Dartmouth campus will start courses in September; and 
Boston will have a pilot program in September; Amherst and Lowell are a year away. Trustee 
Giblin reiterated the need for the Board members to have a greater understanding about this 
project. 

The first item of the agenda, Consideration of Minutes of the Prior Meeting of the 
Committee . 

It was then moved, seconded and 

VOTED : To approve the minutes of March 27, 1998 meeting of the Committee. 

The next item on the agenda was Constitution of the Student Government Association, 
University of Massachusetts Boston . Vice Chancellor Robinson reported on the steps that led 
up to the campus presenting the Constitution to the Board. The Constitution is a result of hard 
work and close collaboration by members of the campus administration and students both inside 
and outside of the governance structure. 

Trustee Murray reported that this Constitution holds the best interests of the students and 
that student government on the Boston campus is back in business. Chair Karam then thanked 
Trustee Murray for his insightful service on the Board working with both members of 
management and the student body. 

It was moved, seconded and 



-2- 



Committee on Academic and Student Affairs 
May 22, 1998 

VOTED : To recommend that the Board take the following action: 

To approve the Constitution of the Student Government Association, University 
of Massachusetts Boston, as contained in Doc. T98-059. Further, to rescind the 
Constitution of the Student Senate in Doc. T84-118. 

The next item on the agenda was Appointment as Distinguished Professor, University of 
Massachusetts Amherst . Professor Cunningham addressed the appointment of Professor Donald 
F. Towsley, noting his reputation as a world-renowned scientist in the key field of computer 
science, with a proven track record of pioneering contributions, outstanding intellectual 
achievement, and leadership in the field. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To concur with the President in the appointment of Donald F. Towsley as 
Distinguished Professor at the University of Massachusetts Amherst. 

The next item on the agenda was Undergraduate Financial Aid Policy . Vice President 
Botman reported that this policy was developed in consultation with campus financial aid 
directors, enrollment managers, Vice Chancellors for Student Affairs and Provosts. It reaffirms 
the principle of need-blind admissions for an institution committed to access. 

It was moved and seconded. 

VOTED : To recommend that the Board take the following action: 

To adopt the Policy on Undergraduate Financial Aid as contained in Doc. T98- 
050. 

The next item on the agenda was Elizabeth Anne McCauley, Guggenheim Fellow . Vice 
President Botman introduced Dr. McCauley, Professor of Art at the Boston campus who has just 
received the Guggenheim Fellowship, one of the nation's most prestigious academic awards. 
Dr. McCauley then spoke about her fellowship researching the influence of photography on the 
development of art history. 

The next item on the agenda was Briefing on the Massachusetts Strategic Envirotechnology 
Partnership (STEP) . Vice President Chmura reported that during the past year STEP has 
provided assistance to almost 100 Massachusetts companies and has been cited by the 
Massachusetts High Tech newspaper for its "High Tech All-Star Award" in environmental 
technology. 

Following the STEP presentation, Vice President Chmura introduced Mr. William Brah 
from the Environmental Business Technology Center on the Boston campus. He and his 
colleagues have been working to foster innovative environmental and energy technology in 
Massachusetts. 

Chancellor Cressy then informed the Committee about his plans to travel to Portugal with 
President Bulger next week to support the growth of the Portuguese Studies Program. 

Chair Bissonnette then announced the Committee would enter Executive Session to discuss 
Appointment with Tenure, University of Massachusetts Worcester and Awards of Tenure, 



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. J 



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Committee on Academic and Student Affairs 
May 22, 1998 

t University of Massachusetts Amherst f Boston, Worcester . She indicated that the Committee 

would not reconvene in open session. 

It was then moved, seconded and 

VOTED : To enter into Executive Session for the purpose of considering Appointment with 
Tenure, University of Massachusetts Worcester and Awards of Tenure, 
University of Massachusetts Amherst, Boston, Worcester. 

Trustees Carpenter, Dubilo, Giblin, Naughton and Osterhaus voted for the motion as did 
Chair Bissonnette. The time was 12:10 p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



» 



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J 



UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Tuesday, August 4, 1998; 2:30 p.m. 

Room 114 

Durgin Hall - South Campus 

University of Massachusetts 

Lowell, Massachusetts 

Committee and Committee Staff : Chair Bissonnette; Vice Chair Naughton; Trustees Court, 
Dolan, Dubilo, Giblin, Karam, Kraft, Molnar, Osterhaus and Tremblay 

Committee Members Absent : Trustees Flores and Foley 

University Administration : President Bulger; Interim General Counsel O'Malley; Vice 
President Botman; Chancellors Scott, Penney, Cressy, Hogan and Lazare; Provost Marrett, 
Lyons, Taggie and Wagner 

Faculty Representatives : Professors Disch, DiPippo and Phelan 

Chair Bissonnette convened the meeting at 2:35 p.m. and introduced the first item of the 
agenda, Consideration of Minutes of the Prior Meeting of the Committee . 

It was then moved, seconded and 

VOTED : To approve the minutes of the May 22, 1998 meeting of the Committee. 

Following President Bulger's remarks, Trustee Bissonnette reported on a recommendation 
sent by her and Vice President Botman to the Ad Hoc Committee on the Board Agenda and 
Schedule (Restructuring) regarding the charge to the Committee on Academic and Student 
Affairs. The role of the Committee is to ensure that the fundamental mission of the University 
is attainment of educational excellence. The evaluation process involved a review of the work 
of CASA over the last three years which led to the idea that a new perspective on how CASA 
functions be discussed. Continued discussion on this subject is welcomed. 

The next item on the agenda was Appointments of Professor Anna Nagurney as the John F. 
Smith Professor of Operations Management, UMASS Amherst . Provost Marrett reported on the 
outstanding credentials Dr. Nagurney brings to the Professorship. It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To concur with the President in the appointment of Anna Nagurney as the John 
F. Smith Professor of Operations Management at the University of 
Massachusetts Amherst. 

Vice President Botman then introduced the newest member of the Academic Affairs 
Department, Kelli Armstrong, Director of Institutional Research. 



» 



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Committee on Academic and Student Affairs 
August 4, 1998 



The next item on the agenda was Approval of the Establishment of the Constantine Gilg ut 
Professorship in Plant Biology and the Appointment of Professor Peter Hepler as the First 
Gilgut Professor, UM ASS Amherst . Provost Marrett reported that the Gilgut Professorship is 
an endowed professorship established to honor nearly fifty years of teaching, research and 
outreach by retired Professor Constantine Gilgut which will be funded by a major donation of 
$1.0 million from Dr. Gilgut's family. 

The first Professor, Dr. Peter Hepler is a Professor of Biology who also serves as the 
program director and is a plant scientist of distinction. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To establish an endowed professorship in plant biology at the University of 
Massachusetts Amherst to be known as the Constantine Gilgut Professorship in 
Plant Biology, as set forth in the Fund Agreement dated April 4, 1998 between 
Patricia and Weldon Johnson, the University of Massachusetts and the 
University of Massachusetts Foundation, Inc. (Doc. T98-088); and further, to 
appoint Professor Peter Hepler, Director of the Plant Biology Program, as the 
first Gilgut Professor. 

Chair Bissonnette then announced the Committee would enter Executive Session to discuss a 
Transfer of Tenure, UMASS Amherst . Appointment with Tenure. UMASS Boston and Awards of 
Tenure, UMASS Amherst, Boston, Dartmouth, Lowell . She indicated that the Committee 
would not reconvene in open session. 

It was moved and seconded. 

VOTED : To enter into Executive Session for the purpose of considering a Transfer of 
Tenure, UMASS Amherst, Appointment with Tenure, UMASS Boston and 
Awards of Tenure, UMASS Amherst, Boston, Dartmouth, Lowell. 

Trustees Dolan, Dubilo, Karam, Kraft, Molnar and Naughton voted for the motion as did 
Chair Bissonnette. The time was 2:45 p.m. 



Barbara FT DeVico 

Secretary to the Board of Trustees 



* 



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f 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Tuesday, September 29, 1998; 10:00 a.m. 

Board Room 

One Beacon Street - 26th Floor 

University of Massachusetts 

Boston, Massachusetts 

Committee Members Present : Vice Chair Naughton; Trustees Dolan, Giblin, Kraft and Molnar 

Committee Members Absent : Chair Bissonnette; Trustees Court, Flores, Foley, Osterhaus and 
Tremblay 

University Administration : President Bulger; Interim University Counsel O'Malley; Vice 
Presidents Botman and Chmura; Ms. Lay ton, Associate Vice President; Ms. Harrington, Senior 
Associate for Academic Affairs; Ms. Armstrong, Director of Institutional Research; Chancellors 
Scott, Penney, and Hogan; Provosts Marrett, Lyons, Taggie and Wagner; Deputy Chancellor 
Stanton; Vice Chancellor Bresnick 

Faculty Representatives : Professors Disch and Phelan 

Deans of Education : Bailey Jackson, UMASS Amherst; Richard Clark, UMASS Boston; Judy 
Schaaf, UMASS Dartmouth; Don Pierson, UMASS Lowell 

Vice Chair Naughton convened the meeting at 10:10 a.m. and introduced the first item on 
the agenda, Consideration of Minutes of the Prior Meeting of the Committee . 

It was moved, seconded and 

VOTED : To approve the minutes of the August 4, 1998 meeting of the Committee. 

Vice Chair Naughton first introduced President Bulger who offered remarks about today's 
agenda. President Bulger commented on the success of the recent Fundraising Gala where 
Amherst campus alumnus Rick Pitino was awarded the President's Medal. During that same 
day several faculty members visited high schools across the State stressing to students the 
"Power of Learning." 

President Bulger reported on the first meeting of the President's Council on Outreach, a 
system-wide group which will provide leadership in the area of Outreach and help with 
cross-campus collaboration while offering ideas for new kinds of activities. 

President Bulger continued his report by commenting that many worthy proposals for the 
President's Reserve Fund were received that focused on general education, libraries and other 
priorities. He also expressed the importance of today's discussion regarding the Massachusetts 
Teacher Test and welcomed suggestions from the Trustees to help with the future decisions in 
this area. 



(* 



Committee on Academic and Student Affairs 
September 29, 1998 



Vice President Botman then reported on student outcome assessment projects. Recently, the 
Academic Affairs Department attended a workshop on student outcome assessment sponsored by 
the New England Association of Schools and Colleges. The administration, with the campuses, 
will continue to assess and improve the core academic mission of the University. There is an 
agreement that the University must sharpen its goals and objectives in general education and 
employ better measurement instruments that will ensure that the University's goals are being 
met. 

Vice Chancellor Bresnick was then asked to address the first item on the Consent Agenda, 
Policy for Responding to Allegations of Scientific Misconduct and Whistleblower's Bill of 
Rights, UMASS Worcester . This updated policy is modeled on guidelines that regulate 
scientific misconduct promoted by the Department of Health and Human Services. The new 
policy has been approved by the Scientific Council, Chancellor Lazare and the General Counsel 
and provides a more orderly process for investigating any potential allegations of misconduct. 



Trustee Giblin inquired about similar policies on the other campuses. Currently, the 
Amherst campus has such a policy in place. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To adopt the Policy for Responding to Allegations of Scientific Misconduct and 
the Whistleblower's Bill of Rights as contained in Doc. T98-093. 

Further, to rescind the Scientific Misconduct Policy in Doc. T91-008. 

The next item on the agenda was the Appointment of Ronald K. Hambleton as 
Distinguished Professor at the University of Massachusetts Amherst . Provost Marrett reported 
on Dr. Hambleton's outstanding qualifications. 

It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To concur with the President in the appointment of Ronald K. Hambleton as 
Distinguished Professor at the University of Massachusetts Amherst. 

The second and third action items concerned tenure and would be considered in Executive 
Session following regular business. 

The first item for discussion was the Massachusetts Teacher Test . Following introductions 
by the Deans of Education, (Judy Schaaf, UMASS Dartmouth; Don Pierson, UMASS Lowell, 
Bailey Jackson, UMASS Amherst and Richard Clark, UMASS Boston), Vice President Botman 
began the presentation. Vice President Botman also recognized Ms. Kelli Armstrong for her 
work with the writing and researching of this subject. 

Vice President Botman first reported on the three types of Certification in Massachusetts: 
Provisional Certification, Provisional Certification with Advanced Standing and Standard 
Certification. Associate Vice President Layton then reported on the Educator Certification 
Programs at the University of Massachusetts, and the Admission and Graduation Standards for 
Fall of 1997 for the Amherst, Boston, Dartmouth and Lowell campuses. 



r 



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Committee on Academic and Student Affairs 
September 29, 1998 

Other information reported included the following: 

•there were 501 graduates from the University in 1997-1998 from the TCP including 

undergraduates and graduates; 
•information about the tests; 

•overall pass rates for the University's institutions in 1998; 
•literacy pass rates including the four campuses and the state average; 
•subject test pass rates. 

Ms. Harrington continued the report by analyzing the results and possible steps for the 
future which include: 

•higher admissions standards for programs; 
•higher graduation standards for programs; 
•decertification of programs if fewer than specified percentage of student pass test; 

elimination of undergraduate education programs; 
•request a five-year program or Masters'; 
•incentives to attract better students. 

Ms. Harrington also reported on specific steps by the UMASS campuses including the 
revision of admissions standards, phasing out undergraduate certification programs at Lowell, 
requiring students to pass portions of the test during the program and increasing recruitment and 
incentives for underrepresented groups. 

A discussion followed between members of the Committee and the Deans on how the 
University should proceed. Vice Chair Naughton inquired about the time frame for 
implementation of these recommendations. Vice President Botman responded by informing the 
Committee that this issue would be revisited in six months time; Vice Chair Naughton 
requested an update before that time if possible. 

Due to the lateness of the hour, the Briefing on the Office of Commercial Ventures and 
Intellectual Property (CVIF) was postponed until the next meeting. 

Vice Chair Naughton then announced the Committee would enter Executive Session to 
consider an A ppointment with Tenure, UMASS Dartmouth and an Award of Tenure, UMASS 
Lowell . He indicated that the Committee would not reconvene in open session. 

It was moved and seconded. 

VOTED : To enter into Executive Session for the purpose of considering an Appointment 
with Tenure, UMASS Dartmouth and an Award of Tenure, UMASS Lowell. 

Trustees Dolan, Giblin, Molnar as well as Vice Chair Naughton voted for the motion. The 
time was 11:35 a.m. 

r 




^Qt'iQ&r 



Barbara F. DeVico 

Secretary to the Board of Trustees 



-3- 



zJ 



<~ 



- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Tuesday, November 17, 1998; 10:00 a.m. 

Board Room 

One Beacon Street - 26th Floor 

University of Massachusetts 

Boston, Massachusetts 

Committee Members Present : Chair Bissonnette; Vice Chair Naughton; Trustees Court, 
Dolan, Giblin, Karam, Osterhaus and Tremblay 

Committee Members Absent : Trustees Flores, Foley, Kraft and Molnar 

University Administration : University Counsel O'Malley; Vice Presidents Botman and 
Chmura; Ms. Layton, Associate Vice President; Ms. Harrington, Senior Associate for 
Academic Affairs; Ms. Armstrong, Director of Institutional Research; Chancellors Scott, 
Penney, Cressy and Lazare; Provosts Marrett, Lyons, and Wagner; Ms. Scheid, Vice 
Chancellor for Faculty Affairs 

Faculty Representatives : Professors O'Connor, Disch and Phelan 

Chair Bissonnette convened the meeting at 10:05 a.m. and introduced the first item 
on the agenda, Consideration of Minutes of the Prior Meeting of the Committee . 

It was moved, seconded and 

VOTED : To approve the minutes of the September 29, 1998 meeting of the 
Committee. 

In President Bulger's absence, Vice President Botman gave a brief overview of the 
items on the agenda. She first commended the campus enrollment managers for their 
efforts, which have resulted in positive results. Ms. Armstrong, Director of Institutional 
Research, is working with the enrollment managers in coordinating professional 
development workshops for admissions directors and financial aid officers to aid with 
campus collaboration in these areas. 

Vice President Botman spoke about the recent article in the Boston Globe concerning 
the University's admission practices which reported that two of the campuses were not 
in compliance with the 15% cap on special admissions. That report proved to be 
inaccurate; the Board of Higher education had prematurely released the auditor's report 
to the Globe before the campuses had an opportunity to review the report and correct 
the inaccuracies. She noted that Chairman Carlin would address the Board of Higher 
Education on this matter. 



Committee on Academic and Student Affairs 
November 17, 1998 



Vice President Botman reported that the Post-Tenure Review process is being 
actively discussed on the campuses and is confident that they are making significant 
progress with this issue. 

Currently, there are Provost searches taking place on the Boston and Dartmouth 
campuses. Provost Lyons from Boston will be retiring at the end of the year and Provost 
Taggie will be returning to the faculty at the end of the year. Vice President Botman 
thanked them both for their work as Provosts. Vice President Botman reported that 
President Bulger has asked her to sit on the search committees for these positions. She 
expects to report back to the Committee the results of these searches in the spring. 

Chair Bissonnette introduced the first action item, A ppointments to Named 
Professorships, UMASS Amherst UMASS Worcester . It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

To concur with the President in the appointment of William MacKnight 
to the Wilmer D. Barrett Chair in Polymer Science and Engineering at the 
University of Massachusetts Amherst. 

And further, To concur with the President in the appointment of Gerald Steinberg to 
the Armand V. and Donald S. Feigenbaum Distinguished Professorship 
in Quality at the University of Massachusetts Worcester. 

And further, To concur with the President in the appointment of Mario Stevenson as 
the David J. Freelander Memorial Professor in AIDS Research at the 
University of Massachusetts Worcester. 

And further, To concur with the President in the appointment of Gary Stein to the 
Gerald L. Haidak, M.D. and Zelda S. Haidak Distinguished Professorship 
in Cell Biology at the University of Massachusetts Worcester. 

And further, To concur with the President in the appointment of George B. Whitman 
as the George W. Booth Chair in the Basic Sciences at the University of 
Massachusetts Worcester. 

And further, To concur with the President in the appointment of Richard B. Vallee as 
the H. Arthur Smith Chair in Cancer Research at the University of 
Massachusetts Worcester. (Doc. T98-109) 

The next item for discussion was an Update on Commercial Ventures and 
Intellectual Property (CVIP) . Vice President Chmura first thanked Julie Kenny for her 
work compiling this information and Paul Stern in the General Counsel's office for his 
input. 



fe 



Committee on Academic and Student Affairs 
November 17, 1998 



Vice President Chmura gave a brief history of CVIP, which began in 1995. Its 
purpose is to facilitate in a professional and business-like manner, the commercialization 
of intellectual property developed by faculty members at the University. Licensing of 
patented technologies offers the potential for generating substantial funds for the 
University and its researchers. 

The CVIP office was established at Worcester and expanded to the Amherst and 
Lowell campuses in 1996, with another individual assigned to the Boston and 
Dartmouth campuses. In 1996, President Bulger submitted to the Board for approval, 
new policies for intellectual property, conflicts of interest and outside faculty activities. 
Since these actions, the University's track record on inventions, patents, licenses, license 
revenues, etc. has been greatly enhanced. A year-end report on CVIP activities is 
attached in the supporting materials. 

There is a system-wide CVIP Advisory Committee in place that monitors and 
provides guidance to the overall CVIP initiative, and a system-wide Conflicts of Interest 
Committee which handles conflicts issues. 

In the future, the Research Corporation may offer the University a more effective 
way for handling some of its commercial and industrially oriented activities. The data 
currently shows that dramatic progress has been made since the creation of CVIP and 
will continue its success in the future. 

Chancellor Lazare then expressed his thoughts on the success of CVIP and 
commended Joseph McGuirl who coordinates the CVIP efforts for his dedication and his 
negotiating skills. 

Provost Marrett then discussed CVIP efforts on the Amherst campus offered that 
there is interest in determining means of measuring success in addition to the amount of 
income generated. 

Chair Karam commended the CVIP program and stressed the need, in the very near 
future, to resolve concerns of industrial and intellectual property commercialization. 

A discussion followed regarding the need to strike a balance in terms of 
accommodating the needs and interests of faculty and to examine common interests and 
concerns. 

Chair Bissonnette asked that this subject return to the Committee for further 
consideration. 

The next item was a Report on Fall 1998 Admissions and Enrollment . Associate 
Vice President Layton thanked Kelli Armstrong for her work on this report. Ms. Layton 
then began her report by noting that this year has been a strong one for admissions at 
the University and that high school GPA's and average SAT's are up on all four of the 
campuses. Some of the highlights included: 



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* 



Committee on Academic and Student Affairs 
November 17, 1998 

*freshmen applications were up at UMASS Dartmouth (10%), UMASS Boston 

(7%) and UMASS Lowell (4%) 

"transfer applications were up 5% for the system with increases at Amherst, 

Boston and Dartmouth 

*the number of new freshmen has increased or remained the same on all four 

campuses including a 27% jump at UMASS Dartmouth 

*new transfer enrollees have risen 9% showing a 17% jump at Boston, 7% at 

Amherst and 5% at Dartmouth 

"the percentage of freshmen that are students of color has decreased by 2 to 4 % 

on all four campuses. 

Chancellor Cressy pointed out the enrollment numbers on the Dartmouth campus 
were due in large part to the efforts of the new Admissions Director. 

In conclusion, the Committee determined that the diversity issue be taken up by a 
future Committee of the Whole meeting. 

The next item was a Toint Admissions Update . Ms. Harrington reported that the 
Joint Admissions Agreement seeks to strengthen the academic and student support 
partnership between the University and the Massachusetts Community Colleges, 
facilitate student access to further public education in the Commonwealth and provide 
easy movement from the associate degree to the bachelor's degree for students enrolled 
in public higher education in Massachusetts. 

Ms. Harrington continued by reporting on the benefits to students, including 
guaranteed admission to the University (provided they complete a transfer-designated 
program with a 2.5 GPA), academic advising from both the Community College and the 
University, equal access to specific majors, registration for courses, etc., eligibility for the 
tuition advantage program and reduction of paperwork necessary for transferring. 

Following Ms. Harrington's presentation, the Committee thanked her and the 
President's Office staff for their diligence in making this venture a success. The 
Committee looked forward to an update in the future. 

Chair Bissonnette then announced the Committee would enter Executive Session to 
consider A ppointments with Tenure, UMASS Boston and UMASS Worcester . She 

indicated that the Committee would not reconvene in open session. 

It was moved, seconded and 

VOTED : To enter into Executive Session for the purpose of considering 
Appointments with Tenure. 



Committee on Academic and Student Affairs 
November 17, 1998 

Trustees Dolan, Giblin, Karam, Naughton voted for the motion as did Chair 
Bissonnette. The time was 11:40 a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



m 



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#\ 



* 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE OF THE WHOLE 

Tuesday, February 3, 1998; 4:30 p.m. 

Chancellor's Conference Room 

Quinn Administration Building 

University of Massachusetts 

Harbor Campus 

Boston, Massachusetts 

Committee Members Present: Chair Karam; Vice Chair Haynes; Trustees Berlandi, Bissonnette, 
Carpenter, Dubilo, Giblin, Lewenberg, Kraft, Mahoney, Murray, Osterhaus and Tremblay 

Committee Members Absent : Vice Chair Foley; Trustees Bogan, Fey, Flores, Hoff, Mihos, Naughton, 
O'Leary and Tirrell 

University Administration : President Bulger; Vice President and General Counsel Kirby; Vice President 
Botman; Chancellors Scott, Penney, Cressy, Hogan and Lazare 

Faculty Representatives : Professors O'Connor, Disch, DiPippo and Phelan 

Chair Karam convened the meeting at 4:30 p.m. and introduced the first item of the agenda, 
Consideration of Minutes of the Prior Meeting of the Committee . 

It was then moved, seconded and 

VOTED: To approve the minutes of the December 2, 1997 meeting of the Committee. 

Chair Karam then asked Trustee Bissonnette to introduce the next item on the agenda, Programs of 
Distinction . There had been a suggestion that the Committee of the Whole dedicate a meeting to a 
discussion of academic programs of distinction. The Chancellors were asked to identify such programs 
that meet the following criteria: 

•have demonstrated an impact on the intellectual /creative frontier of the field; 

•are recognized by credible national or international standards; 

•taught by faculty with notable reputations in teaching, scholarly activity and service; 

•effectiveness of teaching and learning for students; 

•moving the University toward the achievement of campus missions and strategic academic goals. 

The campuses were also asked to report on academic programs that could be elevated to programs of 
distinction and what was needed in terms of resources to accomplish that goal. 

Chancellor Penney distributed the Boston report highlighting the following programs: Biology, 
Environmental and Coastal Sciences, the Psychology Department, the Bilingual ESL Master's Program, 
and the Master's in Historical Archaeology. She then reported on Programs near Distinction: Geographic 
Information Technologies, Computer Science, Ph.D. in Public Policy, Ph. D. Program in Gerontology, and 
the Program for Women in Politics and Government. 



Chancellor Penney then introduced Michael Rex, Chair, Biology, Steven Schwartz, Chair, Psychology, 
Kamal Bawa, Biology, Stephen Mrozowski, Anthropology, Donaldo Macedo, English/ESL, William 
Robinson, Director, ECOS and Robert Chen, ECOS. 



y> 



Committee of the Whole 
February 3, 1998 

Chancellor Cressy then distributed a report "Present and Future - Programs of Distinction." He 
reported on the Marine Science Program, Portuguese Studies Program, Mathematics Education, Electrical 
Engineering, Chemistry/Biochemistry, Design and Fine Arts, Political Science. Potential Programs of 
Distinction include General Education, English/Professional Writing, Charlton College of Business, and 
Textiles. 

Chancellor Hogan distributed the report from Lowell. Programs of Distinction directly related to 
Lowell's mission include Plastics Engineering, Work Environment (Occupational Health and Safety), 
Teacher Education. Academic programs with very high potential for development and contribution to 
Lowell's mission include: Graduate Chemistry - Advanced Materials, Doctorate in Nursing, the Economic 
and Social Development of Regions. 

Chancellor Lazare based his report on the Center for Adoption - Research and Policy. He reported 
that in 1995 then Governor Weld announced the formation of a Citizens' Task Force on Adoption to study 
ways of improving adoption laws and practices in Massachusetts. Chancellor Lazare was named Chair of 
the task force which spanned nine months. The Task Force recommended the creation of a Center for 
Adoption Research and Policy. The organizational home for the Center will be at the University and 
operated from the Worcester campus. 

Chancellor Scott then distributed a report for the Amherst campus and discussed the Dimensions of 
Distinction and the National Research Council Rankings. Included in the report was a charge of "Top 
Third" Rankings among AAU-land Grant Universities and the rankings of UMASS Amherst programs 
arrayed against AAU-Land Grant Institutions. Following a review of the top third, top half and bottom 
half of the Amherst programs, Chancellor Scott reported that as part of strategic investments the campus 
budget process integrates planning and resource allocation, and annual investments from the operating 
budget; many complementary investments are being made at the school /college level. 

Chair Karam thanked the Chancellors for their reports and requested that the Board receive regular 
updates on the status of the programs of distinctions as well as those programs on the border. 

Chair Karam then reported that the Student Orientation postponed from the January meeting of the 
Committee on Academic and Student Affairs would come up at this Committee in April. 

There being no further business to come before the Committee, the meeting adjourned at 5:50 p.m. 




nA^ ^- L\p^6tT 



Barbara F. DeVico 

Secretary to the Board of Trustees 



-2- 



(jf* 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE OF THE WHOLE 

Tuesday, March 31, 1998; 3:00 p.m. 

Board Room 

Foster Administration Building 

Old Westport Road 

North Dartmouth, Massachusetts 

Committee Members Present : Chair Karam; Vice Chairs Foley and Haynes; Trustees Berlandi, 
Bissonnette, Bogan, Carpenter, Dubilo, Flores, Giblin, Kraft, Lewenberg, Mahoney, Murray, 
Naughton, Osterhaus, Tremblay and Tirrell 

Committee Members Absent : Trustees Fey, Hoff, Mihos and O'Leary 

University Administration : President Bulger; Vice President and General Counsel Kirby; Vice 
Presidents Botman and Lenhardt; Chancellors Scott, Penney, Cressy, Hogan and Lazare 

Faculty Representatives : Professor O'Connor, Disch, DiPippo and Phelan 

Chair Karam convened the meeting at 3:05 p.m. and introduced the first item on the 
agenda, Consideration of Minutes of the Prior Meeting of the Committee . 

It was moved, seconded and 

VOTED : To approve the minutes of the February 3, 1998 meeting of the Committee. 

President Bulger reviewed the 1998 Report on Annual Indicators and the Performance 
Targets . The Chancellors have been working with members of their staff spending a 
considerable amount of time assembling information which will be presented at today's 
meeting. He announces his satisfaction with the Targets for enhanced performance in various 
categories following extensive discussion with each Chancellor. He is pleased to recommend 
these targets and expresses his appreciation to the many individuals throughout the 
University who have worked on the Performance Targets. 

President Bulger then announces a major contribution to the University from the leader of a 
large corporation in the Commonwealth, details of which will be announced at a later date. 

Chair Karam stressed the importance of the Performance Targets and encouraged the 
Trustees to ask questions following the presentation. 

Vice President Lenhardt began the presentation by providing some background information: 
In December, 1997, the Trustees had first approved the Framework; we are coming back now 
with a report on the results of the performance measurement activity. He reported that this 
had been an Academic Affairs/Fiscal Collaboration and that the Medical Center has not been 
included in the report. He also thanked everyone involved for their efforts. 

Vice President Lenhardt reported that the Performance Measurement System will help 
with planning goals to improve academic quality. The system is also expected to help the 
campuses make deliberate decisions and encourage them to continue thinking strategically. 



Committee of the Whole 
March 31, 1998 



Vice President Lenhardt then highlighted the ten objectives which are naturally aligned 
with the restated mission statement and the strategic priorities recently adopted by the Board. 
The three components, 1) annual indicators, 2) periodic reports and 3) academic quality 
assessment and development, will be used in combination and over time. 

Vice President Botman began her report by discussing the second part of the Performance 
Measurement System: Periodic Reports (alumni survey, K-12 Inventory and Continuing 
Education Inventory) which are in progress and will come back to the Board before the end of 
the calendar year. The alumni survey will sample bachelor degree recipients from 1960-1995. 
The K-12 Inventory will collect information on outreach activities of the University. 

Vice President Botman reported that the primary purpose of the academic quality 
assessment and development policy is to make sure that the campuses have a procedure for 
measuring the University's objective to ensure the high quality of academic programs and 
services. A system-wide task force of faculty and administrators have met for several months 
to assess and improve the core academic functions of teaching and learning, 
research/professional /creative activity and public service/academic outreach. 

She reported that the campus will begin to design procedures for analyzing and responding 
to questions about core criteria. The procedures must be approved by the President at the end of 
the year. The Provosts will forward their executive summaries of the review to the President's 
Office. The Board will receive reports annually on the reviews conducted that year. 

The current report on Annual Indicators include trend data and peer comparisons. Vice 
President Botman then asked Chancellor Penney to offer a brief presentation on the financial 
aid indicator. 

Chancellor Penney reported that the campuses ranged from 3.3 % to 5.6% of the portion of 
the budget devoted to institutional aid. The campuses plan to keep the numbers stable or reduce 
them in the future. The campuses have increased these dollars from $9M in 1992 to $21M in 
1997. Each campus has added more dollars every year. 

Chancellor Penney also reported that the Board of Higher Education has instituted a new 
policy; instead of giving out money to the neediest students, they will try to give proportional 
amounts to every campus. This would mean, for example that UMASS Boston would lose money 
to a campus like Framingham. 

Vice President Botman then discussed SAT scores, high school GPA of freshmen, and 
freshman acceptance rates. Since the Fall of 1993, SAT scores have steadily improved at 
Amherst and stayed relatively stable elsewhere. The Trustees may decide they would like to 
turn the GPA indicator into a target indicator next year. Grade Point Average has been 
considered a strong predictor of college performance but is now standardized. The freshman 
acceptance rate: this is influenced by demographics, the cost of attending college, the 
competitive environment, academic reputation; all these factors affect the size of the 
applicant pool. Lower acceptance rates are associated with greater selectivity. We must 
consider the composition of the applicant pool and relate it to indicators for student academic 
quality. If new admission standards are put into effect we may see a rise and fall of the 
acceptance rate. 



- 



Committee of the Whole 
March 31, 1998 



Vice President Botman then reported on the freshman yield rates which are influenced by 
the economy, the demographics, financial aid, reputation. The yield rate is a measure of the 
students who after being offered admission into the University decide to enroll into the 
institution. Yield rates may decline if campuses are more successful in tracking a stronger 
applicant pool. 

She then introduced Chancellor Cressy to report on retention rates. Chancellor Cressy 
reported that the first six weeks of the freshman year are the most critical. If a student at risk 
can make contact with a key faculty or staff personnel, the student will most likely succeed. 
The Dartmouth campus has gone from a one day, to a three day orientation for new students. 
There is also an emphasis on combating underage drinking. On the Lowell campus there is a 
need to focus on both the residential and commuter students; each has different needs. 

Vice President Botman then reported on freshman graduation rates. This represents a 
percentage of full-time, first time freshmen who graduated within six years of entry into the 
University. This information does not reflect transfer students. Nationally, graduation rates 
are lower in institutions enrolling more non-traditional students, commuter students, and more 
diverse populations. Students that don't graduate from our institution might still be enrolled or 
transferred to other campuses, or have taken time off to work. 

Chancellor Scott then reported on the indicator on Research and Development expenditures 
per faculty member and presented data from the Amherst campus which showed comparisons to 
their peers. Three challenges effecting the growth in Research and Development are- 
infrastructure: our facilities are not competitive with some of the newer institutions; new 
faculty: Amherst has not been hiring many new faculty members, newer faculty members are 
very productive in bringing in research funds; matching funds: we are trying to carve out more of 
our budget to match funds. 

Vice President Lenhardt reported on the operating margin target which indicates whether 
or not revenues have exceeded expenditures. The operating margin for the system in 1997 was 
5.77c which is typical of a ratio for public universities systems. 

Chancellor Hogan reported on the financial cushion indicator. This indicator tells how 
effective an institution has been in preserving funds. It is a ratio of two numbers, cash that is 
available, and expenditures. 

Vice President Lenhardt then addressed the issue of private fund raising including 
endowment per student and funds raised annually. He reported that most private funds are 
dedicated to specific purposes and cannot be substituted for general operating funds. Significant 
improvement in these areas will require investment in development systems and staff. 

Vice President Lenhardt noted that the Board of Higher Education is also developing a 
Performance Measurement report for certain segments of public higher education. 

There were then several questions and comments from members of the Board. Chair Karam 
stated the need to mark progress regarding enrollment management. He stated his belief that 
the President's Office has increased positive exposure for the University such as the 
Commonwealth Scholars, the advertising, and the Presidential visits to high schools. All of 
these ventures have a positive affect on acceptances and applications. 

Trustee Lewenberg inquired about the status of the alumni surveys. Vice President Botman 
responded that those results would be available at the next appropriate meeting. 



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Committee of the Whole 
March 31, 1998 

Trustee Foley inquired as to the safety on our campuses compared to our peers and would like 
to see information on this subject in the future. 

Trustee Mahoney stressed the fact that the University must continue to mark progress with 
our applications. 

President Bulger expressed his desire to move with caution as the University moves ahead 
accomplishing our objectives. 

There being no further business to come before the Committee the meeting was adjourned at 
4:52 p.m. 



/ 



Barbara F. DeVico 

Secretary to the Board of Trustees 



F 



f 



5 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE OF THE WHOLE 

Tuesday, August 4, 1998; 3:00 p.m. 

Fisher Recital Hall - Durgin Hall 

South Campus 

University of Massachusetts 

Lowell, Massachusetts 

Committee and Committee Staff : Chair Karam; Vice Chairs Foley and Haynes; Trustees Bissonnette, 
Bogan, Court, Dolan, Dubilo, Fey, Giblin, Hoff, Kraft, Lewenberg, Mihos, Molnar, Naughton, 
Osterhaus and Tremblay 

Committee Members Absent : Trustees Berlandi, Flores, Mahoney and O'Leary 

University Administration : President Bulger; Interim University Counsel O'Malley; Vice President 
Botman; Vice President Lenhardt; Chancellors Scott, Penney, Cressy, Hogan and Lazare 

Faculty Representatives : Professors O'Connor, Disch, DiPippo and Phelan 

Chair Karam convened the meeting at 3:00 p.m. and introduced the first item of the agenda, 
Consideration of Minutes of the Prior Meeting of the Committee . 

It was then moved, seconded and 

VOTED : To approve the minutes of the March 31, 1998 meeting of the Committee. 

The next item on the agenda was the Reports on the Ad Hoc Committees formed as a result of the 
June, Trustee Retreat to study issues concerning Committee /Board structure. 

Trustee Giblin began by reporting on the Ad Hoc Committee on Trustee Orientation . It was 
determined by the members of this Committee that a proper orientation to the Board and the 
University was essential for incoming Trustees. Vice President Chmura was commended for writing a 
comprehensive report outlining the steps that will be involved such as: 1) an intensive two day initial 
orientation program; 2) an orientation handbook and resource materials; 3) a Trustee mentoring 
program; 4) visits to the campuses and to the President's Office; and 5) an annual retreat. 

There was a general discussion between the Trustees about the need to consider candidates for 
Trustees in the academic field as well as the need for diversity. Chair Karam requested that a 
detailed letter from the President be sent upon confirmation of a new Board member; also, a member of 
the President's Office be assigned to work in conjunction with the Trustees' office with the orientation 
process. 

Mr. O'Malley, Interim University Counsel was asked to prepare the needed By-Laws changes for 
the October Board meeting. It was also suggested that potential Trustee candidates be advised in 
advance the time commitment involved as a Board member of the University. 



r 



r 



* 



Committee of the Whole 
August 4, 1998 

The next item on the agenda was the report on the Ad Hoc Committee on Trustee/Campus 
Assignments . Trustee Haynes reported on the Committee's findings and are recommending against 
Trustees being assigned to a single campus. The Committee concluded that such a change could 
potentially dilute the system's approach to issues and challenges facing the University. 

The Committee suggested that Board members take it upon themselves to arrange trips to the 
campuses participating in academic, social and athletic events. Trustees Lewenberg and Dubilo 
suggested that some University events be scheduled late in the business day into the evenings and/or on 
weekends. Chair Karam suggested the campuses utilize the Trustees' time while there for Board 
meetings to meet with students and faculty members. 

Chair Karam then gave the report for the Ad Hoc Committee on Board Agenda and Meeting 
Schedule . The Committee is recommending the Board condense the schedule to four meetings a year 
with at least one Trustee Retreat. Trustee Foley recommended scheduling all Committee meetings and 
Board meetings on a two day schedule to insure better attendance. 

Trustee Bissonnette mentioned the restructuring of items considered by the Committee on Academic 
and Student Affairs. Trustee Mihos requested a way of identifying University personnel. 

Chair Karam suggested the Nominating Committee reconvene and take on the responsibilities of 
Trustee Orientation possibly renaming itself the Committee on Trustee Governance. 

Trustee Haynes then inquired about the status of issues discussed at the Labor Summit. It was 
agreed that these issues are being considered. 

There was a discussion about merging the Development Committee with the Investment Sub 
Committee. Trustee Kraft questioned this move as development was a different matter than University 
investments. Chair Karam asked that this issue remain on hold until a meeting could be arranged 
between himself, Trustees Mahoney, Fey, Kraft and Hoff. 

Following a discussion about Committee structure it was decided that the Audit Committee would 
combine their issues with the Committee on Administration and Finance, Athletic issues would fall 
under the Committee on Academic and Student Affairs and the investment/development issue would be 
discussed further. It was also decided that Committee meetings would begin at 8:00 a.m. The 
President's Office will draft a schedule for 1999 with the new Committee and meeting structure for the 
Board's review. 

The next item on the agenda was Key Issues Facing Standing Committees . Trustee Fey began by 
reporting for the Committee on Administration and Finance. Several issues in the works included: 1) 
Capital Improvement/How will the University maintain and improve its property; 2) 
Quasi/Endowment/Shall the University dedicate significant operating funds to increasing the 
University's endowment; 3) Student Charges/What is the appropriate level of charges for students to 
attend the University; and 4) Financial Performance/What level of Financial Performance should the 
University expect from each of the five campuses. 



-2- 



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Committee of the Whole 
August 4, 1998 

Trustee Giblin gave the report for the Committee on Administrative Redesign. It is expected that 
the Administrative Technology Coordinating Committee will be issuing a report in the near future. The 
Pappas Group continues to work on outcome measures which will also be reviewed by the Committee. 

Chair Karam announced that reports from the other Committees would come up at a future meeting. 

There being no further business to come before the Committee, the meeting adjourned at 4:55 p.m. 




Jarbara F. DeVico 
Secretary to the Board of Trustees 



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' 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE OF THE WHOLE 

Tuesday, October 6, 1998; 4:30 p an. 

Gunness Student Center - Conference Room 

Marcus Hall, Engineering Building 

University of Massachusetts 

Amherst Massachusetts 

Committee Members Present : Chair Karam; Vice Chair Haynes; Trustees Bissonnette, Court, 
Dolan, Dubilo, Giblin, Kraft, Mahoney, Mihos, Molnar and Naughton 

Committee Members Absent : Trustees Berlandi, Bogan, Fey, Flores, Foley, Hoff, Lewenberg, 
O'Leary, Osterhaus and Tremblay 

University Administration : President Bulger; Interim University Counsel O'Malley; 
Chancellors Cressy, Hogan, Lazare and Penney; Deputy Chancellor Williams; Vice Presidents 
Botman and Lenhardt 

Presenters : Ms. Margo Crist, UMASS Amherst; Ms. Sharon Bostick, Donald Babcock, Mark 
Schlesinger, UMASS Boston; Chris Smith, UMASS Lowell; Zemenay Yesihak, UMASS Boston; 
Diana Tisbert, UMASS Lowell 

Faculty Representatives : Professors O'Connor, Disch, DiPippo and Phelan 

Chair Karam convened the meeting at 4:32 p.m. and introduced the subject for today's 
meeting: Presentation on Information Technology . 

President Bulger reported that today's presentation will demonstrate the vast possibilities 
for communication and information throughout the University system. He then thanked 
everyone involved in today's presentation. 

Vice President Lenhardt first thanked Tad Jackson, Paul Swenson, Steve Levy, Mark 
Morrill and Tom Simons for their efforts to make today's presentation possible. 

Vice President Lenhardt stressed the importance of the UMASS Home Page on the World 
Wide Web which offers quick access to information about the University. 

Vice President Botman began by presenting a brief overview of the emergence of Information 
Technology at the University. Vice President Lenhardt and Deputy Chancellor Williams also 
reported on the following: 

•Funding for IT including $20,000,000 in State Funds and University Campus Commitments; 
•Benefits which includes the increase in the number of courses available to students, 

increases in the number of students served, shared resources and greater interaction 

between teacher and student; 
•Issues to Consider: student isolation, student detachment from faculty contact, student 

advising and loss of community of intellect; 
• Distance Education at UMASS: 386 distance learning courses were offered by UMASS in 

1997-98; 3,800 students enrolled in UMASS distance learning courses; more than 90% of the 



r 



Committee of the Whole 
October 6, 1998 

courses were offered for credit; approximately 60% of courses were graduate level, 30% 
undergraduate and 10% non-credit; 

•Policy Issues and Development: meets legal obligations and minimizes risk; complies with 
internal and external audit requirements; ensures that the University's data and 
intellectual property are adequately protected; promotes uniform standards for use of IT; 
enhances the University's public image; 

•Implementation of policy issues and development will include guidelines that will be 
developed by the IT Council and sent to the President's Council for approval; definitions 
Addendum provides a consistent definition of terms for all policies and guidelines; 

•All guidelines will have the same format, including purpose, scope, responsibility and 
compliance and enforcement; approved guidelines are implemented at the campus level 
as procedures and approved guidelines are accessed from the UMASS System Home Page. 

Sharon Bostick from the Boston campus and Margo Crist from the Amherst campus gave a 
brief overview of the ways in which technology is changing libraries, their resources, access 
and services for students and faculty. 

Mark Schlesinger, UMASS Boston and Chris Smith, UMASS Lowell and Zemenay 
Yesihak, UMASS Boston and Diana Tisbert, UMASS Lowell then shared their impressions of 
the distance learning classes they had been involved in via the MITI Network. Each described 
their satisfaction with the intercampus distance learning collaboration. 

Following the presentation the Committee engaged in a question and answer session with 
the students and the faculty members. 

Vice President Botman announced the University's Instructional Technology Conference in 
Boxborough on April 8, 1999 and encouraged everyone to attend. 

There being no further business to come before the Committee, the meeting adjourned at 6:12 
p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



£ 



- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE OF THE WHOLE 

Tuesday, December 1, 1998; 4:00 p.m. 

Hoagland-Pincus Conference Center 

Worcester Foundation Campus 

222 Maple Avenue 

Shrewsbury, Massachusetts 

Committee Members Present : Chair Karam; Vice Chair Lewenberg; Trustees Berlandi, 
Bissonnette, Court, Dolan, Fey, Foley, Giblin, Mihos, Naughton, Osterhaus and 
Tremblay 

Committee Members Absent : Trustees Bogan, Dubilo, Flores, Haynes, Hoff, Mahoney, 
Molnar and O'Leary 

University Administration : President Bulger; University Counsel O'Malley; Chancellors 
Scott, Penney, Cressy, Hogan and Lazare; Vice Presidents Botman and Lenhardt 

Faculty Representatives : Professors O'Connor, Disch, DiPippo, Carter and Cooke 

Chair Karam convened the meeting at 4:05 p.m. and introduced the first agenda 
item, Ancillary Services . Trustee Naughton reported that the Ad Hoc Committee on 
Auxiliary Services has discussed ways to increase productivity and utilize savings, 
which would enhance ancillary services. The Committee has looked at the five 
campuses and determined that based on the dollar amounts involved, requested the 
Amherst campus explore all options the ancillary services now provide. The Committee 
would look at the other campuses sometime in the future. 

It was moved, seconded and 

VOTED : To recommend that the Board approve the following resolution on the 
Board Consent Agenda: 

Whereas, the University of Massachusetts manages and operates many 
services which are vital but ancillary to the basic educational, research 
and service mission of the University and; 

Whereas, the University strives to provide high quality services in the 
most cost effective manner; 

Whereas, many of these ancillary services are similar to such services 
provided outside the University by many types of organizations; 



r 



Whereas, in consultation with all our students, faculty and staff we want 
to make decisions for the future which are sound; 

Therefore, the University Trustees hereby request the Amherst 
Chancellor to explore the best method of achieving highest quality and 
reasonably priced "retail" ancillary goods and services that meet the 
needs and preferences of customers; 

Such exploration shall include a detailed analysis of ways to improve 
existing operations, review of experiences at other institutions and 
solicitations of information from knowledgeable sources, potential 
vendors and service providers on alternative options and approaches for 
providing such services. 

Further voted that a report detailing the results of such reviews, 
recommendations and a timetable for steps to improve such ancillary 
services shall be made available to the Trustee ad hoc auxiliary committee 
and the President of the University no later than May 1, 1999. 

President Bulger then introduced the next item, a presentation on Academic and 
Administrative Restructuring and thanked the Chancellors for their work in this area. 
Chair Karam expressed his support for the restructuring efforts by the campuses. 

Vice President Lenhardt began by reporting that this initiative began in 1995, after 
the Board of Trustees asked the campuses to reallocate at least 15 percent of their core 
budgets from low-priority programs to high priority programs by the year 2000. Since 
1996, the campuses have reported annually in December on the progress of their 
restructuring and reallocation efforts. 

Vice President Lenhardt then thanked Daphne Layton and Steven O'Riordan in the 
President's Office, Dan Brosnan from Lowell, Jean MacCormack and Kiran Verma from 
Boston, Bryan Harvey and Joyce Hatch from Amherst, Richard Panofsky and Susan 
Sullivan from Dartmouth for their work on this report. 

Vice President Botman reported on the process: restructuring efforts include dollars 
reallocated from one budgetary unit to another; reallocation efforts include dollars 
reallocated within departments to new activities. The report focussed on new base 
investments from FY96-FY98 generated by new state revenues, new nonstate revenues 
and restructured /reallocated resources. Use for the new base investments included 
salary increases and central/mandated costs. 

Vice President Botman then asked the Chancellors to present their reports, which 
were also distributed. Chancellors Cressy, Hogan, Penney and Scott reported on the 
efforts of their respective campuses. 



- 



Chair Karam thanked the campuses for their work in the areas of restructuring and 
reallocation. He requested that the Chancellors and the members of the President 7 s 
Office join efforts and proceed with the next steps. The momentum must continue and 
move forward. He thanked Daphne Layton, Steve O'Riordan and Kelli Armstrong for 
their work in these areas. 

There being no further business to come before the Committee, the meeting was 
adjourned at 5:50 p.m. 



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Barbara F. DeVico 

Secretary to the Board of Trustees 



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- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
DEVELOPMENT COMMITTEE 

Wednesday, February 4, 1998; 11:00 a.m. 

Room 308 

Quinn Administration Building 

University of Massachusetts 

Harbor Campus 

Boston, Massachusetts 

Committee Members Present : Chair Hoff; Vice Chair Mahoney; Trustees Dubilo, Fey, Kraft, Karam, 
Naughton and Tremblay 

Other Trustees : Trustee Flores 

Committee Members Absent : Trustees Berlandi and Foley 

University Administration : Associate Counsel Bench; Chancellors Cressy and Hogan; Mr. Suduiko, 
Director, UMASS Foundation; Vice Chancellors Sperounis and Hedgepeth; Mr. Luck, UMASS Boston; Mr. 
Ramsbottom, UMASS Dartmouth; Mr. Rizzo, UMASS Lowell; Mr. Courtney, UMASS Worcester; Mr. 
Connolly, Director, Public Information 

Chair Hoff convened the meeting at 11:14 a.m. The first item on the agenda was Consideration of 
Prior Minutes of the Prior Meeting of the Committee . It was moved, seconded and 

VOTED : To approve the minutes of the November 13, 1997 meeting of the Committee. 

There was then a request by members of the Committee that they receive a detailed analysis of the 
cost from September's Inauguration as well as a list of the donations. Mr. Suduiko stated he would 
provide that information. 

Chair Hoff then asked for a Planning Update - 1998 Gala Event . Vice Chair Mahoney reported this 
year's event would be held on September 24 and will include a full day of activities focusing on renowned 
Professors from each campus. Vice President Botman and the Chancellors are currently working on the 
list of professors that will participate. There will also be a breakfast with several keynote guests, and a 
dinner later that night. Rick Pitino, coach for the Boston Celtics, will be featured at dinner; the entire 
event will be videotaped. 

There was discussion about naming the event and several suggestions were offered. Chair Karam 
emphasized the need to place the emphasis on the excellence within the University. This issue would be 
discussed further by the Sub-Committee led by Vice Chair Mahoney. 

There was also a discussion about the importance of following up with activities surrounding the last 
event and the status of last year's guests, Jack Smith and John Welsh. 

There was a question about the location of the 1998 event. Vice Chair Mahoney reported that last 
year's event went very well at Symphony Hall but that location may not be viable for this year's event. 
He also reported that the Subcommittee will be broken up into different groups, one looking into 
locations, another working on the day's events and another on the planned dinner book. 



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Development Committee 
February 4, 1998 

There were then several suggestions for continued success with these events: 

•follow-up and letters to each donor; 

•establish a strategy and regular relationships with corporate sponsors; 

•a diverse group of speakers; 

•a strong focus on academics. 

There was then a discussion about the members of the Committee with President Bulger and General 
Counsel Kirby studying the idea that the UMASS Foundation handle issues currently being dealt with by 
the Development Committee. General Counsel Kirby is currently working on a policy that would allow 
all fundraising issues be under the jurisdiction of the Foundation. This raised the question about a 
possible conflict of interest involving Trustees as members of the Foundation and gift giving. This issue 
will be studied and action is expected at the next meeting. Vice Chair Mahoney requested that 
Committee members who would prefer to discontinue their membership on the Committee contact him. 

Chair Hoff then asked for the Campus Fundraising/Capital Campaign Update. 

Fundraising achievements numbers as of February, 1998 are as follows: 





First Quarter (+) 


AMHERST: 


$1.2 M 


BOSTON: 


$3M 


DARTMOUTH: 


$2.2 M 


LOWELL: 


$2M 


WORCESTER: 


$8.5 M 



Second Quarter: 


Goal 6/98: 


$6M 


$26.7 M 


$3.7 M 


$8.0 M 


$1.2 M 


$3.8 M 


$2.8 M 


$6.2 M 


$9.8 M 


$16.5 M 



The Development officers then provided updates of their campus fundraising efforts and the status of 
their capital campaigns. 

There being no further business to come before the Committee, the meeting adjourned at 12:30 p.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON FINANCIAL STATUS AND FUNDING, UMASS DARTMOUTH 

Tuesday, June 2 , 1998; 12:00 noon 

Wood Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members : Chair Mihos; Trustee Berlandi, Karam and Naughton 

University Administration : President Bulger; Vice President Julian 

Chair Mihos convened the meeting at 12:00 noon. The Committee members discussed the 
financial difficulties that face Dartmouth and if the problems arise as a result of under-funding 
or possible over-spending. 

Following the discussion, the Committee members agreed to study the issue further and 
report back to the Board and the President with their recommendations. 

There being no further business to come before the Committee the meeting was adjourned at 
1:00 p.m. 



Christy P. Mihos 
Chair, Ad Hoc Committee on 
Financial Status and Funding, 
UMASS Dartmouth 



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UNIVERSITY OF MASSACHUSETTS 

/ 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
NOMINATING COMMITTEE 

Tuesday, June 9, 1998; 3:30 p.m. 

Board Meeting Room 

University of Massachusetts 

One Beacon Street - 26th Floor 

Boston, Massachusetts 

Committee Members Present: Chair Giblin; Trustees Bissonnette, Fey, Flores, Karam and Mihos 

Chair Giblin called the meeting to order at 3:30 p.m. 

The Committee members discussed how to proceed with contacting other Trustees for input 
before a final recommendation and report is forwarded to the Board. 

There was also a general discussion on Board and Committee structure. 

There being no further business, the Committee adjourned at 4:35 p.m. 

William E. Giblin 

Chair 

Nominating Committee 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • B O STON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
NOMINATING COMMITTEE 



Wednesday, June 17, 1998; 3:30 p.m. 

Board Meeting Room 

University of Massachusetts 

One Beacon Street - 26th Floor 

Boston, Massachusetts 

Committee Members Present: Chair Giblin; Trustees Bissonnette, Fey, Flores and Mihos 

Chair Giblin called the meeting to order at 3:30 p.m. 

The members reported on their discussion with individual Trustees. Following discussion it 
was moved, that the Committee recommend the following slate of nominees to the Board: 

To confirm and approve the Officers and Committee Chairs of the Board set forth in Doc. 
T98-, all to serve until the next annual meeting of the Board. 



Chair 

Vice Chair 

Vice Chair 

Chair, Academic and Student Affairs 

Vice Chair, Academic and Student Affairs 

Chair, Administration and Finance 

Vice Chair, Administration and Finance 

Chair, Audit 

Vice Chair, Audit 

Chair, Athletic 

Vice Chair, Athletic 

Chair, Development 

Vice Chair, Development 

Chair, Administrative Redesign 

Chair, Personnel and Diversity 

Vice Chair, Personnel and Diversity 

Secretary 



Robert S. Karam 
Robert J. Haynes 
Peter K. Lewenberg 
Diane E. Bissonnette 
John M. Naughton 
Grace K. Fey 
Peter J. Berlandi 
John M. Naughton 
William E. Giblin 
Daniel E. Bogan 
Christy P. Mihos 
Charles J. Hoff 
Robert M. Mahoney 
William E. Giblin 
Heriberto Flores 
Christy P. Mihos 
Barbara F. DeVico 



There being no further business, the Committee adjourned at 5:00 p.m. 



William E. Giblin 

Chair 

Nominating Committee 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BO STON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON PERSONNEL AND DIVERSITY 

Friday, April 17, 1998; 10:30 a.m. 

Wood Room 

University of Massachusetts 

One Beacon Street - 26th Floor 

Boston, Massachusetts 

Committee Members Present: Chair Flores; Vice Chair Mihos; Trustee Fey 

Committee Member Absent : Trustee Hoff 

University Administration : Attorney Lawrence Bench; Chancellor Lazare 

Guests : Professor Michael Czech; Professor John Mole; Attorneys Kimberly M. Saillant and 

Chair Flores convened the meeting and asked for a motion to go into Executive Session to 
consider possible disciplinary action involving an employee. Chair Flores voted for the motion 
as did Trustees Fey and Mihos. The time was 10:35. 

At 4:15 p.m. the meeting was recessed until a date to be determined. 

/ 

JarbaraM 7 . DeVico 
Secretary to the Board of Trustees 




I 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON PERSONNEL AND DIVERSITY 

Monday, June 8, 1998; 10:30 a.m. 

Wood Room 

University of Massachusetts 

One Beacon Street - 26th Floor 

Boston, Massachusetts 

Committee Members Present: Chair Flores; Vice Chair Mihos 

Committee Member Absent : Trustees Fey and Hoff 

University Administration : Attorney Lawrence Bench; Chancellor Lazare 

Guests : Professor Anthony Carruthers and Professor Francis Chlapowski; Professor John Mole; 
Attorneys Kimberly M. Saillant and Berin Sultan, Esq., Deutsch, Williams, Brooks, DeRensis, 
Holland & Drachman, P.C. 

Chair Flores re-convened the meeting and asked announced that the Committee would 
continue in Executive Session considering possible disciplinary action involving an employee. 
Chair Flores voted for the motion as did Trustees Fey and Mihos. The time was 10:45 a.m. 

At 4:45 p.m., the meeting was recessed until a date to be determined. 

Barbara F. DeVico 

Secretary to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AD HOC COMMITTEE ON TRUSTEE ASSIGNMENTS 

Wednesday, July 29 , 1998; 11:00 a.m. 

Wood Room 

One Beacon Street, 26th Floor 

Boston, Massachusetts 

Committee Members : Chair Haynes; Trustees Dubilo, Lewenberg, Hoff and Kraft 

Committee Members Absent : Trustees Hoff and Kraft 

University Administration : Vice President Botman 

Chair Haynes convened the meeting at 11:00 a.m. and asked for suggestions regarding the 
feasibility of assigning Trustees to a single campus. 

Following discussion among the members of the Committee and Vice President Botman, the 
Committee decided against recommending Trustees be assigned to a single campus. Trustees 
should instead, be encouraged to attend campus events at each of the five campuses and make 
every effort to attend commencement exercises. 

Trustees Dubilo and Lewenberg suggested that the Board consider holding meetings that 
begin late in the business day and carry over into the evening and /or on weekends. 

There being no further business to come before the Committee the meeting was adjourned at 
11:30 a.m. 

r 



Barbara F. DeVico 

Secretary to the Board of Trustees 



I 



&RAFT 



REPORT OF THE 

TRUSTEE COMMITTEE ON 

TRUSTEE ASSIGNMENTS 

Wednesday, July 29, 1998; 11:00 a.m. 

MEMBERS: Robert J. Haynes, Chair; Trustees Dubilo, Lewenberg, Hoff and Kraft 

PRESENT: Chair Haynes, Trustees Dubilo and Lewenberg; Vice President Selma Botman 

PURPOSE OF THE MEETING 

The purpose of the meeting on July 29, 1998 was to discuss the idea of assigning Trustees to 
individual campuses in an effort to help Trustees better understand the University. 

DISCUSSION 

After much discussion, the Trustees decided against recommending that Trustees be assigned to a 
single campus. Not wanting Board members divided or assuming partisan views toward a 
particular campus, the committee concluded that such a change could potentially dilute the 
systems approach to issues and challenges facing the University and prove counter-productive. 
Committee members underscored the importance of Trustees playing an active role in university 
life, and they encourage colleagues to spend time engaging on campuses. 

TRUSTEE ENGAGEMENT 

The Committee suggested that Board members take personal responsibility for going to 
campuses and participating in academic, social, and athletic events, getting to know students, 
and meeting with faculty. While discussion focused on the difficulty new Trustees have in 
understanding the system and the lack of specific training, the prospect of a Board Orientation 
was welcomed. 

SUGGESTIONS 

• There should be no change in Trustee assignments to campuses. 

• Trustees should be encouraged to attend campus events at each of the five campuses. 

• Trustees should make every effort to attend commencement exercises. 

• Trustees should understand their responsibility in engaging in campus life. 

FOOTNOTE 

Peter Lewenberg and Ned Dubilo asked that the Board consider holding meetings that begin 
late in the business day and carry over into the evening and /or on weekends. 



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* 



REPORT OF THE 

TRUSTEE COMMITTEE ON 

TRUSTEE ASSIGNMENTS 

Wednesday, July 29, 1998; 11:00 a.m. 

MEMBERS: Robert J. Haynes, Chair; Trustees Dubilo, Lewenberg, Hoff and Kraft 

PRESENT: Chair Haynes, Trustees Dubilo and Lewenberg; Vice President Selma Botman 

PURPOSE OF THE MEETING 

The purpose of the meeting on July 29, 1998 was to discuss the idea of assigning Trustees to 
individual campuses in an effort to help Trustees better understand the University. 

DISCUSSION 

After much discussion, the Trustees decided against recommending that Trustees be assigned to a 
single campus. Not wanting Board members divided or assuming partisan views toward a 
particular campus, the committee concluded that such a change could potentially dilute the 
systems approach to issues and challenges facing the University and prove counter-productive. 
Committee members underscored the importance of Trustees playing an active role in university 
life, and they encourage colleagues to spend time engaging on campuses. 

TRUSTEE ENGAGEMENT 

The Committee suggested that Board members take personal responsibility for going to 
campuses and participating in academic, social, and athletic events, getting to know students, 
and meeting with faculty. While discussion focused on the difficulty new Trustees have in 
understanding the system and the lack of specific training, the prospect of a Board Orientation 
was welcomed. 

SUGGESTIONS 

• There should be no change in Trustee assignments to campuses. 

• Trustees should be encouraged to attend campus events at each of the five campuses. 

• Trustees should make every effort to attend commencement exercises. 

• Trustees should understand their responsibility in engaging in campus life. 

FOOTNOTE 

Peter Lewenberg and Ned Dubilo asked that the Board consider holding meetings that begin 
late in the business day and carry over into the evening and /or on weekends. 



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UNIVERSITY OF MASSACHUSETTS 

AMHERST»BOSTON«DARTMOUTH«LOWELL«WORCESTER 

MINUTES OF THE MEETING OF THE 
TRUSTEE GOVERNANCE COMMITTEE 

Wednesday, December 2, 1998; 10:00 a.m. 

Hoagland-Pincus Conference Center 

Worcester Foundation Campus 

222 Maple Avenue 

Shrewsbury, Massachusetts 

Committee Members Present : Chair Giblin; Trustees Bissonnette and Fey 

Committee Members Absent : Trustees Flores and Mihos 

University Administration : Vice President Chmura; Ms. Kelly, Assistant to the 
President 

Chair Giblin convened the meeting at 9:55 a.m. The discussion centered around the 
new Trustee Orientation Manual being prepared by the President's Office to help future 
members of the Board be better prepared for their roles as Trustees of the University. 

Vice President Chmura had prepared a draft outline for the manual. Members of 
the Committee commended Vice President Chmura for this work on the manual and 
asked that he continue to work on the manual's completion. 

It was agreed that there was a considerable amount of information gathering to be 
done and that Vice President Chmura would draft a letter from Chair Giblin to the 
campus Chancellors requesting their help with the manual and providing updated 
information about the campuses. 

There being no further business to come before the Committee, the meeting was 
adjourned at 10:15 a.m. 



Barbara F. DeVico 

Secretary to the Board of Trustees 



* 



* 



I 





UNIVERSITY OF MASSACHUSETTS 

AMHERST«BOSTON«DARTMOUTH»LOWELL»WORCESTER 

MINUTES OF THE MEETING OF THE 
TRUSTEE GOVERNANCE COMMITTEE 

Wednesday, December 2, 1998; 10:00 a.m. 

Hoagland-Pincus Conference Center 

Worcester Foundation Campus 

222 Maple Avenue 

Shrewsbury, Massachusetts 

Committee Members Present : Chair Giblin; Trustees Bissonnette and Fey 

Committee Members Absent : Trustees Flores and Mihos 

University Administration : Vice President Chmura; Ms. Kelly, Assistant to the 
President 

Chair Giblin convened the meeting at 9:55 a.m. The discussion centered around the 
new Trustee Orientation Manual being prepared by the President's Office to help future 
members of the Board be better prepared for their roles as Trustees of the University. 

Vice President Chmura had prepared a draft outline for the manual. Members of 
the Committee commended Vice President Chmura for this work on the manual and 
asked that he continue to work on the manual's completion. 

It was agreed that there was a considerable amount of information gathering to be 
done and that Vice President Chmura would draft a letter from Chair Giblin to the 
campus Chancellors requesting their help with the manual and providing updated 
information about the campuses. 

There being no further business to come before the Committee, the meeting was 
adjourned at 10:15 a.m. 



r 

Barbara £. DeVico 

Secretary to the Board of Trustees 



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